Become a Reunion class representative

Applied Health Sciences (AHS) Alumni Affairs is welcoming its alumni back to campus to celebrate their 25, 30, 35, and 40-year graduation anniversaries in 2012. The 2012 Reunion will take place on Saturday, September 29, 2012. 

AHS Alumni Affairs handles all reunion planning, administrative, and promotional details, and subsidizes the non-food costs of all 'official' reunion events. Class Reps are not expected to register classmates for these events.

While AHS Alumni Affairs actively promotes reunions, Class Representatives are essential to ensure strong alumni participation and a successful reunion. Each class celebrating their reunion needs at least one alumni volunteer Class Rep for each undergraduate program (Kinesiology, Recreation and Leisure Studies, and Health Studies). Job sharing is encouraged, and up to three co-representatives per class are welcome.

Key responsibilities

Class Reps are responsible for encouraging the participation of their former classmates at reunion. To do so, they are asked to:

• Provide feedback on the reunion invitation, which AHS Alumni Affairs reproduces and mails to all class members. Create a personalized one-page flyer to be included in the invitation mailing.
• Using the contact list* provided by AHS Alumni Affairs, contact classmates** to personally encourage them to attend reunion.
• Encourage classmates** to use the UW Alumni E-Community to contact one another.
• Act as a central contact for classmates (the Class Rep's preferred contact information should appear on the invite and will be listed on the AHS Alumni Affairs web site).
• After reunion, submit feedback and address corrections to AHS Alumni Affairs.
• Assist in the management of the Reunion 2012 Facebook Group for their respective department.

Notes:
* Due to privacy policies, only Class Reps will receive this list, and compliance with privacy policies must be assured by each Class Rep. Class Reps will be asked to sign a privacy policy agreement.
** Resources do not allow us to 'split' classes by Regular and Co-op stream. We ask that, as a Class Rep, you attempt to contact and include alumni from both streams.

Time commitment

From all Class Reps:

• Reviewing reunion invitation, create flyer: 1-2 hours
• Contacting classmates: 2 - 16 hours (varies with class size and number of Class Reps)
• Preparing/submitting feedback and updates: 1 - 2 hours.

Resources provided

AHS Alumni Affairs will provide each Class Representative with a package including:

• Class contact list and privacy guidelines (see notes above)
• Information on reunion programming as details are confirmed
• A survey to submit feedback after the reunion is complete

Reporting structure

Class Representatives' work is coordinated and supported by the Alumni Advancement Officer, AHS Alumni Affairs in the Faculty of AHS, who handles all registrations and logistics for the Waterloo AHS alumni reunion program.

Benefits and opportunities

Past Class Reps for other faculties have listed the following among the benefits of their job:

• reconnecting with former classmates, including those who couldn't attend reunion
• representing the Faculty of AHS and its alumni
• being reminded of stories and memories from their time at Waterloo

Questions?

If you're interested in becoming a Reunion class representative, or have further questions, contact Alumni Advancement Officer, Stephanie Johnson.