Desktop Rollover Program Eligibility Guidelines

  • The purpose of the Desktop Rollover Program (DTR) is to provide new computers to full time equivalent (FTE) staff working in the academic support departments.
  • The Desktop Rollover Program does not provide computers for full time positions which are not filled by full time equivalent staff.
  • Every desktop rollover computer is deployed to a specific full time equivalent staff person, not to a specific person.
  • Desktop rollover computer systems are replaced every 6 years, and laptops are replaced every 5 years, providing they are being used by full time equivalent staff who have not been provided with another new desktop rollover computer system or laptop at any time within the past 5 or 6 years.
  • New Desktop Rollover computers are provided to full time equivalent staff hired for newly created full time positions.
  • Staff employed on contract, working part-time hours, in positions contingent on funding or on co-op work terms who are temporarily filling a vacant full time position, do not qualify for new desktop rollover computers.
  • The desktop rollover program does not provide computers to full time equivalent staff who are on secondment to positions outside of  their home department.
  • Staff on secondment to other departments or to non-full time equivalent positions within their home department, do not take their desktop rollover computer with them to their secondment position.
  • All desktop rollover computers remain within the department they were originally deployed to, except in rare cases where a department or departmental group officially becomes part of another department through university reorganization.
  • Note: A desktop rollover computer used by a full time equivalent staff may be replaced ahead of schedule (less than 6 years after deployment) if it has hardware issues which are negatively effecting performance and is also past warranty.  This is subject to the approval of the DTR coordinator.  The computer would normally require diagnostic testing by the Information Systems Technology (IST) hardware shop staff prior to consideration for early replacement.