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Information for

Exam process

Exam writing

  • You will receive a Faculty Notification Letter by e-mail outlining both in-class and exam accommodations required for each AccessAbility Services student in your course.
  • The Faculty Notification e-mail will contain a link to a Testing Agreement that you will need to fill out in order for students to book their exams in the Exam Centre.
  •  Students should write their exams at the same time as the class and any alternate time arrangements must be approved by you, the professor.
  • Evening exams written with our department begin at 6:00 p.m. to allow for the accommodation of extended time and will conclude no later that 10:00 p.m.
  • When possible, we ask that you or a TA for the course contact or drop in while the exam is being written in the event that the student has questions or requires clarification.  The extension to call is 32292.  Alternately you could provide us with contact information.

Delivery of exams

Exams may be dropped off at the AccessAbility Services office, 1401 Needles Hall, during office hours (8:30-4:30) or uploaded through AccessAbility On-Line. Exams are stored securely until the time of writing. 

The exam will be returned to your Department Office by Central Stores.  However, if you wish to have the exam earlier, you may pick it up at AccessAbility Services during office hours (8:30-4:30).

Alternate format exams

In order to create alternate format of exams, we require an electronic copy a minimum of 2 days in advance.  Alternate format includes Braille, enlarged copy, audio, and creation of KES files.  Please provide MS Word format where possible.  

Invigilation and academic misconduct

AccessAbility Services abides by final examination policies and procedures as governed by the Senate of the University of Waterloo. 

Students are monitored by our team of proctors. 

In the event that academic misconduct is suspected, the proctor will confiscate all of the evidence available and inform the course instructor, the director, the student’s advisor and the exam coordinator.  The questionable material will be returned along with the exam and a written report describing the incident. 

Accommodation for on-line quizzes

Students should receive the same accommodations for on-line quizzes and exams as for on-campus exams.  Please adjust settings within the on-line course environment to accommodate for additional time.

Exam Hotline

Instructors who wish to contact AccessAbility Services with exam information for students writing with our department, please call ext. 32292. 

If our proctors are busy with students at the time of your call and the phone goes to voice mail, leave your contact information and we will get back to you shortly.

Examination Procedures Manual for Instructors