There are a variety of tools and platforms available to faculty, staff and students.
- Faculty, staff and graduate students have email addresses in the form of firstname.lastname@example.org. Note, undergraduate student email addresses will be in the form of email@example.com
- If you have set a friendly email address in WatIAM, that address will be used as the "from" address on emails you send
- Faculty, Staff and Grads use Connect for email and calendar - on-premise Exchange email server. This is a centrally managed email system with lots of support pages on the IST website.
- Mailbox quota is 50GB; maximum message size is 25MB.
- Each account has an Exchange Control Panel login that can be used to manage settings, track messages, remote-wipe data from mobile devices
- Use with Outlook on Windows PCs, Mac computers and mobile devices (recommended). If you are not getting your email on your computer, you can always access email using web browser at https://connect.uwaterloo.ca
- Faculty, Staff and Graduate student inbound email is scanned for viruses and spam content. Any email caught will be held in quarantine. Faculty, staff and graduate students will get a daily notice/email of blocked messages from ProofPoint Digest Service. Messages can be reviewed and released for delivery by logging in at https://quarantine.uwaterloo.ca (with your userid and password). Use the lists option on this website (lower left) to identify email that should not be blocked (Safe Senders) or that you want to be blocked (Blocked Senders). See details at "How to check Quarantine"
- Starting in August 2018, password-protected attachments will quarantined by default. The messages will appear in an "Email Firewall" folder in the quarantine.
- Mailing Lists: There are a number of email mailing lists that you will be subscribed to automatically. These will have a FROM address ending in @lists.uwaterloo.ca. Do not block email from these lists.
- Faculty, Staff and Grad students use Exchange calendar
- Meetings invitations arrive by email and will be marked tentative in your calendar
- Respond to meeting invitations – if you delete the invitation, it will be interpreted as "not attending" and the meeting will be deleted from your calendar and the meeting organizer will get a message indicating that you have declined the meeting.
- Many rooms and equipment resources can be booked using Calendar by adding them to the list of attendees. Search for these using "AHS" as the name
Skype for Business
- All faculty, staff and grad students in AHS have Skype for Business accounts. A UW-based service.
- Can be used to communicate with (regular) Skype accounts. Meetings can be set up and joined by external people using a web browser
- Integrated into Outlook – create an online meeting
- For more information see Using Skype for Business in AHS
Audio and Video Conferencing
- There are a number of options available for audio and video conferencing including: Arkadin voice conferencing, Adobe Connect, On-campus Conference Rooms, Skype for Business, Teams and Webex. Details on these services can be found at Audio and Video Conferencing in AHS.
- Some seminar rooms in AHS are set up with Audio Conferencing equipment (BMH-2216, AHS-1686, TJB-2223).
- If the computer you are using does not have a camera or microphone or you need a better speaker, you can borrow equipment from the AHS Deans Office: AHS Conference Camera (camera, microphone, speaker), AHS Meeting Owl (camera, microphone, speaker) or the AHS Skype Speaker (microphone, speaker). These are all bookable resources in your Connect calendar.
- Laptop computers have poor microphones and speakers so headsets are recommended. A wired connection is always better if it can be arranged as wireless connection quality can vary during the course of any given day.
- High speed internet connection is a must. Refer to the recommendations at Quality of a Video Conference Call.
- For important calls, setting up a test meeting a day or so in advance is highly recommended. For any test, attendees should be at the same location and using the same hardware that they intend to use for the meeting.
Websites - Waterloo Content Management System (WCMS)
- Sites for labs, projects, conferences can be requested
- Contact Michelle Douglas-Mills and Cassie Bechard
- Personal profile pages can be set up using UWScholar
- All full time faculty, staff and students have access to Office 365.
- Office 365 for faculty, staff and graduate students provides a summary of features is available (5TB of OneDrive space, copies of Office software, etc.)
- Share files with others at UW (share using their email address - @uwaterloo.ca or @edu.uwaterloo.ca). In order to share files with Faculty, Staff and Graduate students, they must have signed up for Office 365
- Faculty and Staff accounts are valid while employed at UW. Graduate students retain access for an additional 16 months after their last registration.
- For complete details and to sign up, see Do More with Office 365 and Office 365 frequently asked questions for faculty and staff.
- Microsoft Teams is an app in Office 365 that supports teamwork by providing a central place for tools and resources. With MS Teams, members can meet, chat, manage and share files, and collaborate on documents simultaneously. Teams allows you to customize your work space, keeps your work secure, and provides a convenient platform to do more, together.
- You can use Teams to:
- Chat and Video Conference with other team members: Group chat and video conferencing in Teams allows team members to collaborate and connect easily.
- Share Files: Easy access to shared team documents and be able to edit and share with multiple people at a time. Files are stored in Microsoft's Canadian data centres.
- Collaborate effectively with UW and non-UW people. All Team members must have registered for an online account to join to a team but they do not need to be at UW (i.e. they need a Microsoft account of some sort).
- Find out more at the UW Microsoft Teams page