News items and updates
Fall 2019 proposals are due by end of day Friday, November 22, 2019.
A representative for each proposal must be available to attend the proposal meeting on December 5, 2019. The contact for each proposal will be notified of meeting details following the November 22 deadline.
Tip: you should submit your proposal one term in advance of your proposed project!
What is AHSEF
The Applied Health Sciences Endowment Fund (AHSEF) was established in the Fall of 1994 as a student-based financial support system created to enhance the academic environment of all undergraduates in the Faculty of Applied Health Sciences.
Each undergraduate student registered in AHS contributes to the fund, as a donation to the University of Waterloo through AHSEF. The money is a voluntary contribution used to support student-initiated projects with an academic and student life focus, and it is the hope of AHSEF that all undergraduate students in AHS view the fund as a significant contribution to help themselves and their fellow classmates receive the best possible education.
Each semester AHS undergraduate students are encouraged to submit proposals to have their projects and/or events funded. The AHSEF Board of Directors (comprised primarily of student volunteers along with staff and faculty representatives) meets once a term to review, discuss, and vote on the proposals.
Students wishing to opt out of the AHSEF fee can get more information about AHSEF refunds.
How to join the AHSEF Board of Directors
If you're interested in being on the AHSEF Board of Directors, you can get a nomination form from the Student Relations Officer.
The Applied Health Sciences (AHSEF) Board of Directors, comprised primarily of student volunteers, meets once per term to review, discuss, and vote on proposals.
Students can get involved with AHSEF by completing a nomination form and returning it to the Student Relations Officer in BMH 3101 at the beginning of the term. If required, an election will be run to vote in members.
Board of Directors
The Board of Directors is comprised of the Chair, the Treasurer, the Secretary and the Applied Health Sciences Undergraduate Members (AHSUM) Representative - all student volunteers.
The Chair must be an AHS undergraduate student who does not have an Executive position with AHSUM at the same time.
- schedule and chair all of the Board of Directors meetings
- ensure that all orders and resolutions decided by the Board of Directors are carried out
- look after all paperwork for funding proposals
The Secretary does not need to be an AHS student, faculty or staff member - it can be anyone approved by the Board of Directors.
- attend all Board of Directors meetings
- take the minutes from the meetings and distribute them to all the Directors
- write follow up letters to the students who submitted proposals
The Treasurer does not need to be an AHS student, faculty or staff member- it can be anyone approved by the Board of Directors.
- attend all Board of Directors meetings
- keep accurate accounts of all assets, liabilities and receipts
- monitor the disbursements of AHSEF
The AHSUM Representative acts as a liaison between AHSEF and AHSUM. Responsibilities:
- attend all AHSEF Board of Directors meetings
- keep communication channels open and provide information from both groups to each other as necessary.
- attend AHSUM meetings to collect proposals and give them to the Chair
Six AHS undergraduate students (two from each department) represent their departments on the Board of Directors, which manages AHSEF and is responsible for reviewing, recommending and approving all expenditures.
How to submit a proposal
All AHS students are encouraged to submit proposals (e.g., project, specific event, lab/computer equipment, etc) based on the funding priorities. The proposals are then reviewed and voted upon by the AHSEF Board of Directors.
Members of AHSEF Board of Directors are not eligible to make submissions for funding.
- Students seeking funding must submit a Proposal Form. Forms can be submitted online or hard copies can be requested from the Student Relations Officer.
Completed forms should be submitted:
- All students submitting proposals are asked to attend the AHSEF Meeting to answer any questions the funding council might have with regards to your submission. Students unable to attend meeting should speak with the AHSEF Chair to make alternate arrangements. Failure to make alternate arrangements with the AHSEF Chair may result in your submission being deferred until the following term.
- All submissions must be accompanied by a formal estimate of cost; including any maintenance, security, and/or installation costs.
- If your submission is granted funding, a series of accountability guidelines must be fulfilled (to be explained when funding is granted).
- AHSEF reserves the right to defer any submission to the following academic term due to time constraints.
Please ensure that you have read the proposal guidelines before completing the online Funding Proposal Form.
A representative of your proposal must attend the AHSEF meeting to answer any questions the funding council might have with regards to your project.
Please direct any questions regarding the proposal process to the Student Relations Officer.
- Individual submissions for personal gain will not be granted.
- Submissions should have a proven educational benefit towards undergraduate AHS students
- Submissions for funding to be used in future terms may be applied for in advance
- Faculty and staff are encouraged to work with an undergraduate student representative to make submissions to AHSEF
- If your submission is granted funding, a series of accountability guidelines must be followed. These guidelines will be explained when funding is granted
- AHSEF reserves the right to defer any submissions to the following academic term
- If no signature is acquired from faculty/staff, please explain under “proposal explanation” section on form
- The proposal, and how it will affect undergraduate AHS students. (~2 min)
- How many students will be affected & any other attempts to obtain funding. (~1-2 min)
- If applicable: any medium or long-term impacts of the proposal? (~1 min)
*Faculty/staff submitting a proposal with an undergraduate student may also attend the presentation meeting.
Funding priorities & previously funded projects
You can find projects funded by AHSEF all over B.C. Matthews Hall and the Applied Health Sciences expansion. You know we've supported the project if you see the AHSEF logo.
AHSEF funding priorities
AHSEF funding is typically granted, but not limited, to the following priorities:
- Improved learning facilities (e.g. audio-visual equipment)
- Improved computing services (e.g. computers, laser printers)
- Supplement class learning (e.g. guest speakers)
- New lab equipment
- Support for student societies and clubs (e.g. furniture, resource materials)
- Funding of classes that are in demand, that would otherwise be cut or not offered.
- Projects of various departments or students with an academic purpose (e.g. thesis work, exchange programs)
Previously funded projects
- weCONNECTu Mentorship Programs
- AHS Grad Formal
- AHS Orientation Week - frisbees, leader appreciation dinner
- High Five Course - recognized, quality assurance standard in children’s recreation and sport programming
- Therapeutic Recreation Awareness Week
- Aftab Patla Memorial Cup
- Kinesiology Games
- enTECH Computer Club
- UWDBC paddle equipment
- CHEM 120 & PHYS 111 tutoring sessions
- BMH undergraduate student lounge furniture
- School of Anatomy - nitrile gloves, skeletons
AHSEF will confirm funding amount, conditions, and guidelines for reimbursement in a letter addressed to the proposal representative(s).
If your proposal is successful, you will need to meet with the AHSEF Chair to discuss the transfer or payment of funds for your project.
Original receipts and invoices must be submitted in order to be reimbursed. Please see the Student Relations Officer in BMH 3101 for a Request for Payment Form and to complete the necessary paperwork.