To book extra Registrar's Office centrally-managed classroom space for midterm examinations, please use the midterm booking request template below (copy and paste into an email) and submit it to the AHS Scheduling Team. One template per midterm is required.

Note: If you are holding an in-class midterm and do not require extra seats, DO NOT submit a midterm booking request.

Midterm booking request template

Must be used for each and every midterm booking request.

Course:

Event:

Midterm examination value:

Date:

Begin/end:

Alternate time/dates you want attempted if rooms are not available?:

Number of seats required:
Refer to the double spacing section below.

Room/building preference:

Tablet armchairs ok to book? (yes or no):

Test slot already scheduled on the schedule of classes? (yes or no):

Double spacing

Please always double your enrollment if you require double spacing. If you are using your regular classroom and would like spillover space please indicate your regular classroom number as well as the number of extra seats you require.

Example of double spacing:

Enrollment = 90. Already have MC 2034 (seats 96).

Formula would be: 90 x 2 = 180

180 - 96 (96 is the number of seats in MC 2034) = 84 additional seats needed from the Scheduling Office.

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Best practices for midterm room bookings

Your best chance of getting a large number of seats in the fewest number of rooms is to be prepared to seat students in tablet armchairs since our largest rooms have tablet armchair seating (please do so by answering "yes" to the tablet armchair question on the midterm booking request template above).

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Midterm duration

Midterms must allow students the 10 minute transition period at the end of every midterm if it is being written during the regularly scheduled class times. Midterm room bookings are assigned with 10 minutes between bookings. This ensures that students are able to vacate the room and the next group can come in and be seated before their class begins. It also provides instructors and proctors with a 10 minute window for collecting midterm papers and the following instructors the opportunity to set up for their class. Note that this does not pertain to the Friday evening or Saturday midterm test slots that are scheduled with built-in transition time in between.

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Friday evening midterm option

The Scheduling Office encourages the use of class time for in-class midterms. However, if a time slot outside of the regularly scheduled class time is required, the Scheduling Office asks that you use the following Friday evening standard slots as much as possible since most of their classroom inventory is available for midterm use at these times:

  • 4:30 p.m. to 6:00 p.m.
  • 6:30 p.m. to 8:00 p.m.
  • 8:30 p.m. to 10:00 p.m.

These are Senate-approved times. Midterm room booking requests for Friday evenings that overlap with these slots will not be accommodated. Friday evening time slots may also conflict with BIOL, CHEM, and PHYS labs. This means that there is a possibility that a student will not be available during one of the above mentioned times.

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