The Faculty of Applied Health Sciences (AHS) is one of six faculties at the University of Waterloo.
AHS has three academic units: the Department of Kinesiology, the Department of Recreation and Leisure Studies, and the School of Public Health and Health Systems. Contact information for each unit can be found on the unit's website.
All UWaterloo employees are required to complete certain mandatory training courses:
- SO1001 Employee safety orientation
- SO1081 Workplace violence awareness
- SO2017 WHMIS 2015
- AODA accessible customer service training
Supervisors at UWaterloo are also required to complete SO1100 Supervisor Safety Awareness.
Research ethics training is required for UWaterloo researchers. Please see the Research website for information on research ethics.
For unit-specific information on mandatory training, see the appropriate unit handbook.
Information about undergraduate and graduate course scheduling can be found on the AHS website.
Planning courses and assignments
Information about planning courses and assignments can be found on the CTE website.
Textbooks and course outlines
It is advisable to place copies of course materials on reserve at the Library. Information about course reserves can be found on the Library website. Course reserves are accessible to students at no charge.
A course outline template can be found on the Secretariat website. See the Centre for Teaching Excellence (CTE) website for information on what to include in a course outline and examples of exemplar course outlines.
Tests and assessments
See the current Undergraduate Studies Academic Calendar for academic regulations related to assignments, tests, and final exams.
Students registered with AccessAbility Services may receive accommodations throughout the term for assignments, tests, and final examinations.
Students who have two final examinations scheduled on the same day, at the same time, may fill out the final examination timetable conflict form. Eligible reasons for accommodations during final examinations are outlined in the current Undergraduate Studies Academic Calendar.
Posting final grades
Instructors may post student information in a public place provided the identification of the student remains private, as outlined in Policy 46 – Information Management.
Final examination and final course grades are not to be released prior to the end of the final examination period. If you do not have a final exam, then you should not release students' last test/assignment grade prior to the end of the final examination period.
University closures and emergency procedures
If there is a university closure during final examinations, rescheduled examinations will be held at the same time of day and in the same location as originally scheduled, on the next available day on which examinations have not been scheduled.
All individuals in charge of proctoring final examinations should be familiar with evacuation procedures for final examinations, outlined on the Registrar’s Office (RO) website.
Course and instructor evaluations
Information about course and instructor evaluations can be found on the AHS website.
Information, privacy, and confidentiality
Guidelines for student access to student information, guidelines for confidential records, and guidelines on returning assignments and posting grades can be found on the Information and Privacy website.
Waterloo LEARN is the University's web-based learning management system, where instructors and teaching assistants can manage course content, post assignments, create virtual dropboxes, manage grades and create discussion forums for students.
The Waterloo LEARN Help webpage is an excellent resource for anyone who is new to using the LEARN system. Tips for improving your LEARN site can be found on the CTE website. The CTE offers workshops on how to use LEARN. The CTE Liaison can provide individualized instruction upon request.
Online service interruptions
In the case that there is a service outage to the online content of four hours or more, instructors may follow the University’s protocol for service disruption in the online learning environment.
Working with teaching assistants
A teaching assistant (TA) contract should be developed to ensure that TAs understand their hours (typically 160 hours per term), start/end dates, responsibilities and expectations. Questions that a TA should ask are outlined on the CTE website.
Resources for TAs
The teaching assistant manual, available on the AHS website, provides information about TA responsibilities and additional resources.
The TA Community Group is available to all AHS TAs through LEARN. Questions about the TA Community Group can be directed to Rebecca Lintaman.
Room bookings, keys, and supplies
Most bookings in B.C. Matthews Hall (BMH), Lyle Hallman North (LHN), Lyle Hallman South (LHS) and the Toby Jenkins Applied Health Research Building (TJB) are organized through AHS Reception on the 3rd floor of BMH. Please email AHS Reception for more information.
Audio-visual equipment, including laptops, projectors, and computer adaptors, can be booked through AHS Reception on the 3rd floor of BMH.
UWaterloo policy requires instructors to report all academic integrity infractions to the appropriate Associate Dean (Graduate or Undergraduate Studies).
AHS prefers to handle academic integrity cases through formal inquiry, to:
- ensure that cases are handled consistently, and
- maintain a record in case of repeat infractions within or outside of the Faculty.
However, instructors also have the option of handling cases informally.
Steps for informal resolutions
- The instructor must begin the process within 10 working days of detecting or being notified of the offence by submitting the following information to the Associate Dean:
- the student's information: full name and student ID
- the course and instructor information
- information about the allegation: date of the assignment submission, weight of the assignment grade
- the student's admission of guilt
- the proposed penalty/resolution that does not exceed a reduction in course grade an disciplinary probation
- The proposed penalty for an informal resolution must not exceed a reduction in course grade and disciplinary probation.
- The Associate Dean will check the student’s discipline record and will determine if the proposed penalty is appropriate.
- The Associate Dean will inform the instructor of their decision via email.
- If the Associate Dean does not approve the proposed resolution, the matter will proceed as a formal inquiry.
Steps for formal resolutions
- Ensure that the assignment in question is graded. The Associate Dean needs this grade:
- In case they do not proceed with a case against the student. The student will receive their earned grade on the assignment, or
- In case they assign a penalty to the student, the student appeals, and the penalty is overturned.
- Send information about the allegation to the Associate Dean. Be sure to include:
- The student’s information: full name and student ID
- The course and instructor information
- Information about the assignment in question: date of the submission, weight of the assignment grade
- The assignment in question (keep a copy in case you wish to provide the student content-specific feedback)
- Supporting evidence for the allegation: the source of plagiarism with highlighted text
- Any additional information: emails to/from the student regarding the allegation
- AHS will assign a grade of Under Review (UR) to the course on Quest.
- The Associate Dean will contact the student to set up a meeting. The Associate Dean will decide if they are proceeding with the allegation or not after meeting with the student.
- If the Associate Dean proceeds with the case, the course instructor will receive an email with information about the penalty and a request for grades as needed.
- If the Associate Dean does not proceed with the case, the instructor will receive an email with this information and a request for the earned grade.
- AHS will update the student’s grade on Quest.
Penalties for academic offences
The Associate Dean will refer to the University’s Guidelines for the Assessment of Penalties when assigning a penalty.
The severity of the penalty will consider several factors, for example: plagiarism quantity, course element weight, plagiarism location within multiple-component course elements, and limited university experience.
Turnitin® is a tool that can be used with LEARN dropboxes that compares submitted assignments to its database.
If Turnitin® will be used in a course, students must be given notice in the course outline. Students must be given another option for submission if they do not wish to use Turnitin®.
More information about Turnitin® guidelines for instructors can be found on the Academic Integrity website.
Support for new employees, including information on immigration, relocation and the local community, can be found on the Human Resources website.
Academic, career, and professional development
- Offers career advising to students, alumni, employees and post-docs.
- See the website for information on workshops, appointments, internal resources and job postings.
- Offers information on learning online, teaching online, and opportunities for professional development.
- Offers a variety of programs and services to support instructors with their teaching, including:
- Workshops and presentations throughout all terms
- An overview of policies, handbooks, and templates to answer many questions that arise for instructors
- One-on-one consultations through the CTE Liason for guidance on a particular issue
- Learning Innovation and Teaching Enhancement (LITE) grants to support research and teaching enhancement
- Teaching awards to celebrate teaching excellence
- The AHS CTE Liaison facilitates the uptake of teaching and learning initiatives established by CTE, emphasizing blended learning, learning technologies and course design.
- This position was established as part of a university-wide effort to raise the profile of teaching and learning, and to support and encourage teaching excellence.
- To connect with an AHS Teaching Fellow, please contact Elena Neiterman (SPHHS), Zara Rafferty (REC), or Chris Vigna (KIN).
- Offers writing and communication practice, support, and research on campus.
- The main contractual document between graduate students and UWaterloo.
- Information about academic deadlines, graduate programs, graduate courses, and Faculty-specific program information can be found on the website.
- The Quest website outlines important dates for each academic year, such as the course selection period, course drop/add dates, fee deadlines, Convocation, and University holidays.
- Offers information about UWaterloo accounts, email, printing, and software.
- See the AHS Computing website for IT support for faculty and staff.
- Provides a variety of services for persons dealing with conflict, human rights issues or workplace harassment.
- A central source of expertise on substantive equality, diversity, and inclusion matters.
- See the Equity Office website for information on current equity initiatives, learning and development opportunities, and the holy day calendar for 2017.
- Provides support and training services for instructors and students, management and support of UWaterloo LEARN, and information regarding use of podium computers, laptops, and classroom bookings.
- Hours and locations can be found on the Library website.
- The University is linked to the Ontario Inter-University Library System whereby it is possible to obtain a copy of a book or journal that is not available in our library within 48 hours. The inter-library loan (ILL) service reaches across North America.
- Provides a variety of services for undergraduate students, faculty, and staff. Relevant information for faculty and staff can be found on the RO website.
Health and wellness
- Provides support for students with permanent and temporary disabilities. Students can apply online for support.
- AccessAbility Services will contact instructors directly if accommodations are needed in their course. It is a student's right to request and receive alternative classroom and examination procedures on the basis of a documented disability.
- Tips for instructing students with disabilities can be found on the AccessAbility Services website.
- Offers individual appointments, group therapy, peer support counselling, coping skills seminars, and workshops for UWaterloo students.
- Information for faculty and staff who are supporting students can be found on the Campus Wellness website.
- Appointment times specifically for AHS students are available at Health Services. Please contact Counselling Services, ext. 32655, or Mental Health Services, ext. 31976 for more information.
- Offers a range of health and wellness services to UWaterloo employees and their dependent family members, including counselling services (face-to-face), plan smart services (by telephone), and online services.
- Employees who have the temporary benefits program are not eligible for EFAP services.
- The WatSAFE app provides push notifications in case of major campus emergencies.
- Hosts events, offers financial support, and provides a number of services for graduate students, including legal aid, student advising, and supplementary health and dental plans.
- The ISE team provides support for international students and promotes integration into UWaterloo student community.
- Programs and services include English speaking and writing practice, a Global Representative Program, and International Student Advisors.
- Provides student support for academic and personal success.
- Information on communicating effectively with students and supporting students in distress can be found on the SSO website.
- Provides peer mentorship to students who are experiencing social difficulties, mental health challenges, and transitional challenges adapting to university life or different cultures.
- Provides academic and social support for new students in AHS during their transition to university through workshops, peer mentoring, and academic and community-based programming.
The Secretariat website provides a list of policies, procedures and guidelines that apply to all members of the UWaterloo community. Policies and procedures specific to AHS can be found on the AHS website.
Important policies to note include:
- Policy 30 – Employment of Graduate Teaching Assistants
- Policy 33 - Ethical Behaviour
- Policy 34 – Health, Safety and Environment
- Policy 46 - Information Management
- Policy 69 – Conflict of Interest
- Policy 70 – Student Petitions and Grievances
- Policy 71 – Student Discipline
- Policy 72 – Student Appeals
- Policy 73 – Intellectual Property Rights
Important guidelines to note include:
- Academic Regulations Related to Assignments, Tests, and Final Exams
- Guidelines for the Assessment of Penalties
- Guidelines for Communicating with Students via Digital Files
- Emergency Leave
- Harassment and Discrimination – Guidelines for Supervisors
- Returning Assignments and Posting Grades
- Service Interruptions in the Online Learning Environment
Updated August 2017