New student information

Orientation package

Please complete all forms listed below and submit to the Biology Graduate Office (B1-274A) by September 20th (for Fall admits); January 20th (for Winter admits); May 20th (for Spring admits). 


  1. Biology Department forms to complete
    1. Graduate Student Information Form (pdf)
    2. Confidential Personal Data Form (pdf)
    3. Biology Key Permit Application (pdf)
    4. Photocopier Information Form (pdf)
  2. Payroll forms to complete:

    Personal Information Form (PDF)

    For new information including direct deposit of paycheques
    Federal TD1 form Required to determine tax deductions
    Ontario TD1 form Required to determine tax deductions
  3. Mandatory Safety training:
    1. The following online safety training must be completed:
    • Employee Safety Orientation
    • Workplace Violence Awareness
    • Laboratory Safety
    • WHMIS for UW Employees
      • (note this is not the same as WHIMIS for undergraduates)


A Biology Department orientation session and BGSA social will be held in September in addition to the University-wide Graduate Student Orientation held in Spring, Fall and Winter each year.

New students will receive more information about these sessions by e-mail.

Becoming fees arranged

One date you should be aware of is the Fees Arranged deadline. You must either pay your fees outright, or complete the promissory note by that date. You will not be able to become Fees Arranged until you have been charged tuition which will not happen until mid-July. Once your funding for Fall is processed (either payments from your supervisor, the department or an external scholarship) you should be able to become fees arranged through Quest.

Please note: If you were given conditional admission, your Fees Arranged deadline will be 10 business days after those conditions are met.

If you have questions about how funding works in the department you can see more information on the Graduate Student Sources of Funding

Course registration

Once you are ‘Fees Arranged’ you can register for courses. Graduate course enrolment only begins in late-July and courses rarely fill up, so do not worry if you cannot register until September. You should discuss your course selection with your supervisor.

Biology Course Calendar - Courses that could potentially run (many are not currently running)

Schedule of Graduate Classes

Biology graduate student handbook

Graduate Student Handbook-Fall 2016 (PDF)

This document covers all of your degree requirements and information about each step of your program.

Resources for review

  1. Biology Thesis Proposal Guidelines
  2. GSO Registration Information
  3. Biology TA Exam Policy
  4. Campus Map
  5. Biology Department Contact information
  6. Counselling Services Website
    1. Helpful Counselling Services information
  7. Conflict Management & Human Rights - (A Crash Course) Sexual Harassment
  8. Your FEDS Health & Dental Plan
    1. Your FEDS/GSA Health & Dental Plan - FAQs
  9. Centre for Teaching Excellence
  10. Useful Websites

More questions?

There are a lot of resources on this web site, so we encourage you to read the Regulations and Guidelines linked above for an overview of your program as well as exploring the web site.

The Biology Graduate Office staff are always available for any questions. We're located in Biology 1, Room 274. 

Student sites

Biology Graduate Student Association

Water Student Group: SWIGS