All outgoing courier packages, boxes, crates and envelopes must now have complete and full addresses, with telephone numbers.
The courier business has changed recently and with cost being a major concern with regards to courier rates, we must change too. All courier companies are trying to meet their customers demands for fast and reliable service. To do this they must be given the appropriate information, so that they can fulfill their commitment.
1. Company and/or recipient name
2. Street address and #
3. Postal code and/or Zip
4. Telephone number
5. Email address
***** No PO box numbers - outside of Canada!!!*****
Any Post Office Box numbers within Canada will be sent by Priority Courier (Canada Post- courier service). No Post Office Box numbers will be sent by courier to the USA or any International destinations. These pieces should be sent via regular mail (Mailroom E.C.H.), where no barcoded ship ticket is required.
This means more work on your part and I realize how busy you are. However, when you pay for a courier service, you expect a quick and efficient delivery. Together we can achieve this outcome and maintain affordable cost saving rates.
UNIVERSITY OF WATERLOO EXPORT CHECKLIST
A Waterloo electonically generated barcoded Ship ticket must be printed and accompany all goods leaving the campus. In order to expedite the shipping process, please ensure that the following information is included on the Agile form:
- EXPORTER (name, department, extension, building and room number)
- SHIP TO (full name of company or person, address, country and telephone number
- NUMBER AND KIND OF PACKAGES (including internal packaging)
- DESCRIPTION OF THE GOODS (model number, serial number, what are the goods and what are they for, FCC ID number)
- END USE (teaching, research or administrative)
- MANUFACTURER OF THE GOODS (company name and address)
- COUNTRY WHERE GOODS WERE MANUFACTURED
- VALUE OF THE GOODS (for insurance and Customs purposes)
- COUNTRY OF FINAL DESTINATION
- REASON FOR EXPORT/RETURN
- RETURN AUTHORIZATION NUMBER (obtained from the vendor)
- EIN (OR FEDERAL TAX ID) NUMBER (obtained from the vendor)
- ORIGINAL UW PURCHASE ORDER NUMBER
- UW ACCOUNTING FLEXFIELD (for payment of shipping/brokerage charges)
FOR HAND-CARRY SHIPMENTS:
- HAND BAGGAGE? Yes No
- IF YES, CITIZENSHIP OF PERSON CARRYING THE GOODS
- HOME ADDRESS OF PERSON CARRYING THE GOODS
- HOME TELEPHONE OF PERSON CARRYING THE GOODS
- ADDRESS OF LOCATION PERSON WILL BE STAYING AT
- WHICH BORDER CROSSING WILL BE USED
Phone Trevor Beatson in shipping at ext. 40510 or Chris Henderson in Procurement at ext. 32854.
GUIDELINE FOR SHIPPING MICROBES
For: United States Department of Agriculture and
Animal and Plant Health Inspection Service
USA Guidelines for Shipping #1114 Recombinant Microbes and Their Products
Includes: microbes (bacteria, viruses, yeasts/fungi), proteins, hormones, extracts, plasmids, DNA, RNA.
Materials produced by cell culture techniques
Materials derived from any animal or produced with animal products are extracts of microorganisms are potentially subject to U.S. Department of Agriculture (USDA) regulations and must be cleared by USDA inspectors at the port of arrival before entry into the United States is authorized. A USDA permit is required for any material that may pose a risk of introducing epizootic livestock diseases exotic to the United States. However, recombinant non-pathogenic bacteria/yeasts (such as E. coli & Saccharomyces cerevisiae) and their products that are not related to livestock or avian species or disease causing agents and that do not contain animal products such as albumin or serums may be brought into the country without USDA veterinary restrictions.
A USDA veterinary import permit will not be required for recombinant microbes or their products if the following is provided in the shipping documents:
1. A detailed name or description of the microbe/recombinant product.
2. For recombinant products, a declaration with the shipment confirming that the material is produced by recombinant microbial expression (vector must not be considered pathogenic for livestock* or avian species) and that the organism does not contain genes or express antigens of livestock or poultry disease agents.
3. A declaration (on university letterhead) stating the preparation does not contain any animal derived additives, such as albumin, OR, if the preparation does contain animal derived additives, a declaration identifying the additives and stating that the product will be used only in vitro.
The above information should be supplied with each shipment in a clear and concise manner and be available for review by the USDA Inspector at the port of arrival. We recommend that a separate memorandum or letter be included with the shipping documents, such as U.S. Customs declaration and invoice
Please provide the above information and state that goods are non toxic and non hazardous and does not contain animal Bi products