Procedures for job searches in WaterlooWorks

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Applying to jobs posted in WaterlooWorks

WaterlooWorks

WaterlooWorks is Waterloo’s online system created for students, alumni and employers to manage the recruitment process.

WaterlooWorks' broad scope makes it a dynamic recruiting tool for employers, an all-in-one system for students to use to search and apply for jobs, and a record-keeping and interview-scheduling tool for CE staff.

Job descriptions:

  • Are viewed through WaterlooWorks
  • Are available for application starting in the morning on posting open dates

Job postings

  • Look at the important dates, to determine posting open and close dates
  • Job postings take place on specific dates prior to the first interview cycle, then change to daily postings for continuous interview cycles
  • You should apply to a maximum of 50 jobs
  • You must be unemployed and scheduled for an upcoming work term to search and apply to jobs in WaterlooWorks

The WaterlooWorks job application process

  1. Perform a job search in WaterlooWorks and add jobs you're interested in to your shortlist
  2. Use your job short list to prioritize jobs before making a final application decision.
  3. Finalize your choices then apply to jobs by clicking “apply” on each appropriate row of the jobs in your job short list.

Key notes: 

  • CE recommends you apply to no more than 50 jobs in the Main Interview Cycle. We will be monitoring your application numbers and you may be contacted by your co-op advisor
  • Once you apply, your application package is frozen and no changes to your work history (including new or updated evaluations) or grades will be included in your package
  • If a change is made and the application deadline has not passed, you can cancel your application and resubmit it with the updated document(s) 
  • If you apply to a job in error, contact your student advisor immediately (or a career advisor if you’ve not yet had a first work term).
    • If discrepancies occur, report them to the Information Centre, Ground Level, TC immediately, but no later than 4:00 p.m. on the job posting close date.  

Don't wait until last minute to apply

Extensions will not be given to students who are logged in, but have not completed their applications by the time the posting closes.

Don’t contact employers for job details. Instead, conduct your own research on the web.

Co-operative Education will not provide the names, e-mail addresses or phone numbers of interviewers.

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Work search resources - finding a co-op job

Take a look at the work search resources in the Centre for Career Action’s CareerHub (login required)

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Combined job search

You can search and apply for jobs via WaterlooWorks, as well as search for jobs externally, on your own. Review work-term requirements and how to arrange your own job

Meet with your student advisor (or a career advisor if you’re searching for a job for your first work term) to clarify job search strategies and to ensure you comply with Co-operative Education’s regulations and procedures.

Otherwise, you’re committed to all interviews granted until you’re matched with a job through the process.

To withdraw from any interviews scheduled through WaterlooWorks when trying to arrange your own job, you must first speak with your student advisor (or a career advisor if you’ve not yet had a work term). 

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Offer to return to a previous employer

If you receive an offer to return to a previous employer after you have started to apply for posted jobs, you’re allowed to withdraw from the interview process prior to noon on the day before interviews begin. New Winter 2018 - Once interviews start, you must continue through to the rank/match process, however you can add returning offers to your ranking form. 

If the offer is received prior noon on the day before the first day of the interview cycle, you must inform your student advisor so that the offer of employment can be confirmed with the employer and recorded in the system.

Normally you may not withdraw from interviews once you begin the process however you can add returning or arranged own offers to your ranking form, all information must be submitted at least 5 business days prior to ranking deadline. You must follow the guidelines for withdrawal from interviews.

Pharmacy students may return to a previous employer only once.

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Two (2) work-term opportunity

Students are required to return to an employer for their next scheduled work term (a minimum of two (2) consecutive work terms) if the requirement was:

  • stated in the job description at the time of application for the job
  • stated in the interview 

There are many reasons to work for the same employer for more than one work term. Seriously consider it if you are presented with the opportunity.

  • If your employer hasn’t confirmed your second work term by the start of the job posting period after you’ve returned to campus, you’re not required to return.
  • If your employer confirms the second work term once you begin submitting application packages and you wish to return, you must contact your student advisor. Removal from the employment process must take place prior to the first day of interviews.
  • If the employer confirms the second work term once you begin submitting application "packages" and you wish to return, you must consult with your student advisor immediately, but removal from the WaterlooWorks process must take place before the first day of interviews.
  • You’re obligated to return for a second term if it was outlined in the job description or interview. If you don’t honour the commitment, normally your access to WaterlooWorks will be removed for the current and upcoming recruitment terms.

Two work-term commitment required

  • If an organization requires a two work term commitment, you must be prepared to return to this employer for your next scheduled work term.
  • If you can't honour an employment match with a job which clearly stated in the job description that a two work term commitment is required, normally your access to WaterlooWork will be removed for the current and upcoming recruitment terms.

Two work-term commitment preferred

  • The employer will be contacted after the match to confirm if they are still interested in hiring you for an additional work term.  If so, the you will be contacted by Co-operative Education to confirm acceptance, though you are not obligated to accept the offer for a second work term. 

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Eight (8) month work terms

Some posted co-op positions may require you to work for eight straight months, rather than the normal four.

  • Many plans (but not all) have suitable flexibility in their academic/work term sequences to allow a change; but, don't assume your plan is one of them. Some (but not all) Engineering programs can accommodate eight-month work terms.
  • You must determine the flexibility of your plan to accommodate an eight-month work term at your particular point of progress before submitting your application to ensure your access to courses will not be compromised.
  • If you're in Pharmacy, you are not eligible for an eight-month work term.                                              
  • Obtain tentative approval from your undergraduate advisor before applying to any position longer than four months. 
  • Should you apply for, and be matched with, employment that is eight months in length, you will not be released from your employment match, because an eight-month work term cannot be accommodated by your plan.
  • Failure to honour an employment match will normally result in the removal of your access to WaterlooWorks for the current and upcoming recruitment terms..                                                                                                            
  • Students who acquire an eight-month position must complete and submit a Request for Academic/Work Term Sequence Change Form to properly formalize the sequence change.

Your student advisor can offer advice and assistance regarding this process.

Eight-month consecutive work term required

  • Not scheduled for an eight-month term, but applying for one?
    • If you apply to positions that require eight consecutive months commitment, but you are not scheduled for an eight-month work term in your program, you must determine the flexibility of your plan to accommodate an eight-month work term and get pre-approval from your academic advisor in your Faculty. Some programs may require a delay in anticipated graduation date if you take an eight-month work opportunity.
  • Matched with an eight-month job, but not scheduled for one?
    • You must complete and submit a Request for Academic/Work Term Sequence form. This form is only signed by your academic advisor in your Faculty if there is flexibility within your academic plan to accommodate an eight-month work term. Your student advisor can offer advice and assistance regarding this process.
  • Already scheduled out for an eight-month work term?
    • There is no additional action required for students who are already scheduled out for an eight month work term.
  • Pulling out of a matched job?
    • If you cannot honour an employment match that clearly stated an eight-month work term commitment in the job description, normally your access to WaterlooWorks will be removed for the current and upcoming recruitment terms.

Eight month consecutive work term preferred

  • The employer will be contacted after the match to confirm if they are still interested in extending the work term to an eight month consecutive term.  If so, you will be contacted by CE to confirm acceptance, though you are not obligated to accept the offer of extension.  If you and your employer agree, you are able to extend the work term at some later point.

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Other requirements when applying to jobs in WaterlooWorks

  • Car needed
    • Is a car is required? Don't apply for the job unless you are certain you will have the use of a car.
  • Federal Government jobs
    • Students without their Canadian citizenship are not hired by the Government of Canada; so don't apply unless you are a Canadian citizen. 
  • Work location
    • If you are unsure of a location, check it on a map.
  • OSAP eligible
    • If the job requires you to be OSAP eligible, you must have received funding from OSAP in the current term.
  • Working abroad
    • If you are interested in working abroad, be aware that international employers are generally not looking for junior students; we recommend that you only consider locations within Canada for your first couple of work terms.
  • Employers with more than one job available
    • Verify your application on WaterlooWorks to make sure that you are attending the correct interview.

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