The functionality of WaterlooWorks is aimed at improving the user experience for students, staff, alumni and employers.
CECA is committed to clarity and transparency around the new functionality in WaterlooWorks. Based on inquiries and feedback we’ve already received, this page will profile several of those functions.
Your feedback is always welcome and can be provided by filling out the survey linked from your WaterlooWorks dashboard.
WaterlooWorks application status & job status
- WaterlooWorks has an application status and a job status. Not all status values are displayed to students (or employers) as some are interim in nature and may be used by staff, or in some cases employers, to assist with the employment process.
- At any point in time, employers may decide not to proceed further in the employment process and jobs may become “stalled”.
- CECA monitors jobs closely and works with employers to keep them moving through the process.
- When reviewing applications, employers may choose not to take specific action with every application (eg. may leave an application status at applied and not indicate that it is “not selected”).
- In these cases, CECA does not automatically update the application status as the job continues to move through the process. This is in order to preserve the application status for the employer should they choose to “go back” to an earlier step in the employment process.
Job status visible to students:
- Open for applications
- Expired – applications available
- Interview scheduled
- Interview complete
- Emp rankings finalized
- Filled, unfilled, part filled
Application status visible students:
- Not Selected
- Selected for Interview
- Application Withdrawn (for those jobs that a sign-off request has been approved)
To understand where a job and your application is in the cycle, you will need to look at both the job status and your application status – this can be easily seen on the “Postings/Applications” page on your dashboard.
Please note, if your application status is “applied”, and the job is at “interview scheduled” or anything beyond that, you were not selected for interview (recall - employers do not always update the application status to “not selected”).
WaterlooWorks job application limit
- The application count in WaterlooWorks was set at 100 during the main round. The application count for continuous round has been raised to 300 - later in the term for those students still unemployed we will reassess and may adjust again as necessary
- A student’s personal app count includes all submitted applications and excludes any cancelled applications – it does not take into account any activity with the job or the student’s application (eg. if a job is filled, part-filled or cancelled, or if a student is not selected for a job)
- CECA requires that you attend all interviews that you are granted
- CECA recommends that you apply to jobs thoughtfully and only have as many jobs active at any point that you can manage from an interview standpoint
- Note – in future terms CECA may make adjustments to the application limit based on the experience gained this term, as well as potential system enhancements
- The app limit that was previously utilized within JobMine was quite complex; an individual’s personal application count was incremented with every application submitted, unless a job was considered “non-counting”
- The count was decremented for a variety of reasons including:
- If the application was cancelled by the student, if the job was cancelled or filled, or if the student was not selected
- A JobMine “glitch” existed, meaning that a student’s application count was adjusted prior to rankings being released if the student was not ranked
- The reason for an application limit is to help ensure that students apply to jobs “thoughtfully”, with benefits for both students and employers
- Students are obligated to take every interview they receive. CECA does not want students getting into situations where the time commitment for interviews are impacting negatively on their studies
- CECA wants to ensure that when employers are reviewing applications and interviewing students, that the applications are from students that are genuinely interested in the position available
- The application limit also prevents interview spots being taken away from other students who may be interested
- The Request for Proposal (RFP) for the new co-op administration system included the following requirement with respect to an application limit:
- Ability to limit the number of jobs that a student can have “in play” at any point in time (under active consideration for – applied, selected for interview, alternate, ranked) – including the ability to set different limits by student level and/or program
- WaterlooWorks did not have any application limit functionality “out of the box” when it was initially purchased – UW would have to pay to make this specific modification, and while a budget was set for modifications
- The vendor for WaterlooWorks, introduced an application limit as part of their continuing enhancements to the product – this was not at the request of, or paid for by the University and not based on any business requirements that CECA provided
- The initial app limit was based on a simple counter premise and it counted all applications submitted, regardless if they were subsequently cancelled or withdrawn by the student, and regardless of what happened to the job – a minor enhancement was made to this functionality such that if an application is cancelled, it is removed from their application count – unfortunately due to a miscommunication, CECA was not aware that this minor enhancement had been made