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The functionality of WaterlooWorks is aimed at improving the user experience for students, staff, alumni and employers.
CECA is committed to clarity and transparency around the new functionality in WaterlooWorks. Based on inquiries and feedback we’ve already received, this page will profile several of those functions.
Your feedback is always welcome and can be provided by filling out the survey linked from your WaterlooWorks dashboard.
To understand where a job and your application is in the cycle, you will need to look at both the job status and your application status – this can be easily seen on the “Postings/Applications” page on your dashboard.
App status →
Job status ↓
|Applied||Not selected||Selected for interview||Employed|
|Open for applications||The job posting is open. Your application was received.|
|Expired - apps available||The job posting has closed. Your application was received.|
|Interview selection complete||You were not selected for an interview, BUT you may still be considered as an alternate.||You were not selected for an interview.||You were selected for an interview.|
|Interviews complete||You were not interviewed.||You were not interviewed.||You were interviewed. The employer has not yet submitted rankings.|
|Emp rankings finalized||You were not interviewed.||You were not interviewed.||You were interviewed. The employer has submitted rankings.|
|Filled/unfilled/part filled||You were not interviewed.||You were not interviewed.||You were not matched.||You were matched.|
|Cancelled||The job posting is cancelled.||The job posting is cancelled.||The job posting is cancelled.|
|Sub-posted||This job was unﬁlled or part-ﬁlled after a match. The employer has decided to re-post the job to ﬁll its remaining openings. Re-apply to the new instance of this job posting if you are still interested.|
To keep track of your applications,
Your results will display in a chart, with a Total count, as well as a status break-down. Your ‘Total submitted’ number is your application count.
To find your active applications, click the blue ‘view’ button in line with the ‘Applied’ status on your submitted applications table (see above for steps to navigate to this table).
Optimize your search output by maximizing the following search functionality in WaterlooWorks. Visit the WaterlooWorks student help pages for more information on how to use these tools.
Tip: For example, to search for jobs located only in Burlington, Ontario, type ‘Burlington’ into the ‘Location’ search bar and click ‘Apply Filters.’ This filter may be combined with other filters to create a newer, more condensed list of jobs.
Tip: Use this search to narrow your results. Once you have a large number of jobs, search by area, whether small like ‘Waterloo Region,’ or large, like ‘Australia,’ to find your preferred locations.
Use these eight searches to get an overview of the postings:
Specify exactly what you’re looking for by entering as many advanced search parameters as you’d like. These parameters search on every field in the job posting except ‘Compensation and Benefits’. Here are just some of the parameters that you can use:
Login to WaterlooWorks to view them all. Remember, the more search parameters you select, the fewer results you’ll receive.
Tip: If you’re looking for a job in a specific field, search by type using NOC codes.
Tip: Some jobs are restricted to OSAP recipients, use the job identifiers to search for these.
Tip: Hold down the control key while selecting your choices to make multiple selections.
There are two types of clusters:
Every cluster is associated with one or more academic plans, and every academic plan is associated with multiple clusters. Employers pair their job with the clusters that they believe will attract the ideal candidates for the job. The clusters are reviewed by CECA staff, and sometimes updated, prior to posting. Since the clusters are somewhat high-level, there will always be cases where a certain job may not be applicable to a specific program or a student’s level. Look into the clusters related to your program.
Tip: Use the quick search ‘For my program’ to find jobs with clusters that fit your field of study. Or, use the advanced search to look for the jobs that fit certain thematic clusters.
For example, if you want to look for jobs related to sustainable development, use the advanced search to select the theme ‘Sustainable Development’ to find jobs in this field.
Tip: For job variety, use the clusters to search for jobs related to other programs that you’re interested in. Or if you know that your program is mapped to six clusters and you only want to search for jobs related to two of the clusters, skip the ‘For my program’ quick search and select the clusters in an advanced search instead.
Tip: The 'Jobs for my Program' quick search is intended as a starting point, with the thinking that you will do additional sorting and filtering depending on your individual situation. For example, jobs that would be considered suitable for a junior student could be quite different from jobs for a more senior student. As a result, you may want to further filter on level (or other criteria) to refine the search results.
A great way to organize your search process is to search, filter, sort, repeat.
Tip: Come up with a list of things you’re looking for in a job and search according to the most important ones first. Then, filter and sort the results according to your other priorities.
Tip: You can filter and save your searches multiple times. A good way to keep track of them is to name your saved searches accurately.
Tip: It helps to review the jobs on your shortlist before you start applying in order to confirm that you’re still interested in them.
Tip: It helps to eliminate jobs that you know you’re not interested in. Whether the job is in a location that’s difficult for you to reach, requires something that you don’t have—like a car or OSAP funding, or is too Junior for your level, removing it from your results will streamline your search process.
Rate my work term is now live on WaterlooWorks.
The more responses we receive, the richer the data for future students applying to jobs. If you’re finishing a work-term, don’t forget to rate!
Rate the following (with 1 being completely unsatisfied and 5 being completely satisfied):
Rate the following (with 1 being not related at all, 3 being somewhat related and 5 being closely related):
Rate your overall satisfaction level with your work term (satisfaction takes into consideration the work being assigned, support and resources, the work environment, whether the job is meeting your expectations, etc.), with 1 being least satisfied and 10 being the most satisfied
1. Click the blue ‘View Work Term Record’ button, located within the ‘Co-op Sequence Summary’ table on the right side of your dashboard
2. Scroll down to the ‘Work Term Details’ tab and click ‘WorkTerm Recap’
3. Click the blue ‘Create Record’ button
1. Scroll to the ‘Hire Waterloo Co-op Summary’ section on the dashboard and select (from the dropdown menu) whether you’ll be participating in the job search (i.e. using WaterlooWorks to find a job), finding your own job, returning to a previous employer, or doing something else in the section for the upcoming work term
|Returning to a previous employer||You are returning to an employer that you have worked for during a previous co-op term. You have organized this yourself and do not intend to use WaterlooWorks to apply for the position.|
|Participating in the job search||You are planning to search and apply to jobs through WaterlooWorks.|
|Finding your own job||You are planning to obtain/are in the process of obtaining a job by searching on your own. You do not plan to search and apply to jobs through WaterlooWorks.|
|Other - per job posting||You are not planning to pursue any of the above options this term. Perhaps you are planning on taking a term off or are opting to complete a study term. Please include a brief explanation of your term intentions when prompted in the box that appears next to ‘Comments.’|
2. If you are returning to a previous employer, please select the employer name from the dropdown menu that appears after selecting 'Returning to a previous employer'
3. Click 'Submit'
Note: For more information on arranging your own job or returning to a previous employer, refer to the student help documentation.
|Work term support (WTS)||
|Hiring process support (HPS)||
|Account manager (AM)||
|Process administration (PA)||
Note: If you are a student looking for your first co-op job, you will be supported by a special team of advisors. In this case, on your dashboard you will see ‘Career Advisors CCA’. These advisors are equipped to provide you with the extra support you may need in finding your first co-op job.
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