Arranged own international job

Students working on a project together

If you have arranged your own international employment either in the USA or outside of North America, there are a number of steps that you have to take in order to be eligible for receiving credit for your International work term.

1. Ensure your destination is approved by Waterloo

  • Before you take any steps towards arranging a job in a foreign country, no matter what your citizenship, you must be aware of the overall level of security risk of that country. These pages provide more information on the GAC (Global Affairs Canada) advisories, and what level must be met for your work term to be considered towards approval.

2. Ensure your employer is eligible to sponsor a Waterloo Intern if going to a USA location

  • It's important to determine if your employer is even eligible to hire before you submit the forms. Please check out host company requirements for both our preferred sponsors' Cultural Vistas and Intrax. You may also want to review the visa sponsors details.

3. Verify that your passport is valid

  • Each person requires a valid passport to leave Canada. A valid passport, in almost all cases, means your passport is good for at least six months upon your return to Canada.
  • For Canadians going on a USA work term, your passport needs to be valid for 30 days after your return to Canada

4. Before completing the Job information form below confirm the following

  • The start and end dates of your work term at your company.
  • If you are expected to be working at alternate locations during your work term. 
  • The salary being offered.
  • Clarify information regarding relocation costs such as legal authorization (visa, permits) fees, flights/travel costs, and accommodation. Determine who will pay for these and who will arrange these.
  • For USA locations, which visa sponsor you will be using to obtain your visa from (some new employers to Waterloo may already work with a sponsor)

5. Submit a Job Information Form

  • Your Job Information Form will need to be approved and verified prior to applying for any legal authorization that will allow you to undertake the activities on your work term. Please allow 15 days for this to occur.

6. Contact your student advisor (or career advisor if you have not had a work term)

  • In order for your work term to be verified, you must notify Co-operative Education of your work term arrangements within seven calendar days of your first day of employment.
  • Your student advisor or a career advisor will determine whether or not the job is appropriate for co-op credit by reviewing your Job Information Form.

7. Health insurance coverage

  • You must have health insurance coverage for the entire time you're working internationally.
  • If you're not sure, please confirm this by calling toll-free 1-866-369-8794, or by stopping at UWaterloo's FEDS/GSA Health and Dental Plan office on-campus in Health Services, Room 1006.
  • If you are going on an international (non-USA) unpaid work term (no monetary salary), or on a work term where your monetary salary will be less than 500$CAN per term, and the work term is not in your home country (country of citizenship) you can choose to opt in for additional workplace insurance provided by the MTCU’s ACE-INA. This is not in lieu of the mandatory health insurance ("out-of-Canada" coverage under the FEDS/GSA Health and Dental Plan of the University of Waterloo or an equivalent plan) you must have before travelling abroad. You are responsible for getting all forms correctly filled and delivered to CECA (University Relations Administrator, cecaura@uwaterloo.ca) within the first week of your work term. Please contact them directly if you have any questions specifically about this coverage. Coverage will be activated only after the forms have been correctly completed and processed. Click here for more information.

8. Obtain legal authorization to undertake the activities for which you are going abroad

  • You will need legal authorization (visas, permits) to work in a country other than Canada unless you have a passport to that country.
  • If you found your work term opportunity outside of North America, please continue to obtain the legal authorization.
  • If you found employment in the USA, keep an eye for an email from your international employment specialist about starting the visa process.

9. Mandatory Pre-Departure training

  • Regardless if you have done a previous work term abroad or not, you MUST complete the online pre-departure training in LEARN. This is mandatory for all Waterloo students. Instructions will be sent to you once the course is open.

10. Arrival Notice

  • On reaching your destination, you must complete the 'Work-term details' and 'My contact and travel info' sections of your work-term record in WaterlooWorks

11. Your Safety

  • The University of Waterloo continues to be concerned with your health and safety while you are traveling to an international location  participating in your work term abroad. The university has engaged the services of InternationalSOS for risk management and emergency response support. You can review the services offered. At this point, this is an ‘opt-in’, and does not replace any process or deliverable expected by CECA for your work term. If you choose to opt in, please register your travel using the site: MyTrips.