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Conference Management Services


Catering & Event Services, here at the University of Waterloo, offers exceptional services, value, venues and flexibility to exceed your expectations.  We are host to many successful events each year and look forward to working with you to make your event the best yet!  Contact us today for more information on our conference management services.  Our team will work with you to put together a unique package that suites both your logistical and financial conference needs.  If there is a service you are interested in that is not listed here, just ask; we are here to help you every step of the way!

Basic Package:

  • Creation and maintenance of online registration form
  • Email correspondence to attendee (confirmation, receipt, incomplete, update)
  • Deposit registration revenue (credit card only)
  • Remit taxes to Government of Canada
  • Data file of information collected from online form with weekly updates

Standard Package:

  • Creation and maintenance of online registration form
  • Email correspondence to attendee (confirmation, receipt, incomplete, update)
  • Management of registration revenue (credit card, cheque, internal transfers)
  • Process both online and offline payments including cancellations & refunds
  • Remit taxes to Government of Canada
  • Manage all conference registration inquiries from attendees
  • Preparation of registration reports with weekly update

Financial Package:

  • Creation and maintenance of online registration form
  • Email correspondence to attendee (confirmation, receipt, incomplete, update)
  • Management of registration revenue (credit card, cheque, internal transfers)
  • Process both online and offline payments including cancellations & refunds
  • Remit taxes to Government of Canada
  • Manage all conference registration inquiries from attendees
  • Preparation of registration reports with weekly updates
  • Develop, manage and report on conference budget
  • Receive sponsorship and other funding monies
  • Management of conference expenses (including travel claims & honourariums)
  • Provide regular budget updates with projections, actuals and final reconciliation
  • Travel arrangements for special guests

Professional Package:

  • Creation and maintenance of online registration form
  • Email correspondence to attendee (confirmation, receipt, incomplete, update)
  • Management of registration revenue (credit card, cheque, internal transfers)
  • Process both online and offline payments including cancellations & refunds
  • Remit taxes to Government of Canada
  • Manage all conference registration inquiries from attendees
  • Preparation of registration reports with weekly updates
  • Develop, manage and report on conference budget
  • Receive sponsorship and other funding monies
  • Management of conference expenses (including travel claims & honorariums)
  • Provide regular budget updates with projections, actuals and final reconciliation
  • Travel arrangements for special guests
  • Coordination of housing arrangements
  • Coordination of catering and food service arrangements
  • Coordination of room bookings and all setup details
  • Coordination of audio visual requirements
  • Staff for Registration Desk - 2 hours on day of event

Pricing
Please contact us today for more information on our pricing. 

Meeting Room with name badges set up

Name badge sampleHumanities Theatre

two ladies infront of conference poster

REV Great Hall Seminargroup of student life 101 staff in uniform

Fed Hall Banquet Black and Gold Theme

Catering staff with plate of food