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ORDER A DESIGNED PROJECT

Questions? Contact: creative.services@uwaterloo.ca.

Creative Services is currently experiencing a very high volume of projects for the university strategic priorities. We are doing our very best to complete work by the requested deadlines. Currently, we anticipate needing a minimum of three to four weeks for initiation of the project (e.g all copy and content has been received) to delivery.

University of Waterloo branded templates are available for many project requirements. Consider accessing these to design posters, evites, brochures, name tags and more.

NOTE: Photography, video production and stationery can be ordered through the following forms:

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Is this a rush order? * (required)
When is this project needed? * (required)

Depending on the degree of design required, it is unlikely that Creative Services will be able to complete the deliverable in under 3 - 4 weeks.

However in rare circumstances (e.g unexpected dignitary arriving on campus or surprise government announcement) consideration to rush requests may be given.

Date required for rush order * (required)
Please indicate why this is an URGENT request.

IMPORTANT TO NOTE:

  1. A Unit4 account number and ORG Code are required to verify that your department is eligible to access the University of Waterloo’s Creative Services’ design team at no cost and to process any external production invoices (printing etc…).

  2. Creative Services to will send design proofs to approve or revise once the project is underway. Typically, a maximum of three rounds of proofs are allotted per project.

  3. Projects will be started when all of the content is supplied, please note there is no queue - we schedule jobs by strategic priority and delivery dates.

A Unit4 account number and ORG Code are required to verify that your department is eligible to use University of Waterloo’s Creative Services’ video production services at no cost and to process any external production invoices (narration, AODA captioning etc.)

*The University chart of accounts (Unit4) consists of up to 4 pieces of information. In most cases, only the first 3 pieces are necessary.
Account: 00000 - Work Order: 00000 - 00000 - Activity: 000

Please enter a work order number using 10 digits including 1 hyphen
Please enter a work order number using 3 digits
Please enter the four digit ORG Unit code in the following format: 0000
Type of Project * (required)
Please select all that apply that are directly related to the overall project.
ADVERTISEMENT DIGITAL
* (required)
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf zip.
* (required)
For multiple files, upload in a zipped file. Please upload a Word document or Excel file with content to be included. Include pixel size and orientation of each advertisement.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx zip.

The technical specification for each digital ad may change from one publication to another. The following resources may be helpful for you in locating those specs.

Creative Services designers have access to the technical specifications for the major publications listed above. If there are unique specification for other publications, please indicate them.
ADVERTISEMENT PRINT
* (required)
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf zip.
* (required)
For multiple files, upload in a zipped file. Please upload a Word document or Excel file with content to be included. Include size and orientation of each advertisement.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx zip.

The technical specification for each print ad may change from one publication to another. The following resources may be help you in locating those specs. 

Creative Services designers have access to the technical specifications for the major publications listed above. If there are unique specification for other publications, please state them below.

Accessible PDF: Creating accessible documents ensures they can be read by a variety of users, including people who use assistive technology, such as screen readers, screen magnification and text-to-speech software.

Accessible PDF files are created by an external vendor once the final design is approved. They conform to web accessibility requirements for documents posted on the website. There is an additional cost for this request. Depending on complexity the cost can average $100 per page.

Is an Accessible PDF required? * (required)
BROCHURES, FLYERS, BOOKLETS, POSTCARDS …
* (required)
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf zip.
* (required)
Attach a Word document of the content / copy to be included with proposed layout suggestions. For multiple files, upload in a zipped file.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx zip.
Print required? * (required)
#
Custom envelopes
Will envelopes be required for mailing? * (required)

Accessible PDF: Creating accessible documents ensures they can be read by a variety of users, including people who use assistive technology, such as screen readers, screen magnification and text-to-speech software.

Accessible PDF files are created by an external vendor once the final design is approved. They conform to web accessibility requirements for documents posted on the website. There is an additional cost for this request. Depending on complexity the cost can average $100 per page.

Is an Accessible PDF required? * (required)
CERTIFICATES
Select one
Existing...
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx zip csv.
Is an image to be used for your certificate?
Adding an image to your certificate is optional.
New...
Please upload Word document or Excel file with content to be included. Provide the certificate names and information.
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx zip csv.
Please provide certificate image (if required). For multiple files, upload in a zipped file.
Files must be less than 25 MB.
Allowed file types: jpg jpeg eps pdf ppt pptx zip.
#
COPY UPDATE
File with copy updates is ready to be uploaded: * (required)
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf zip.
If you are unable to locate the digital file (previously designed by Creative Services), please either provide the job number (located on the bottom right corner of the back page) or send a scan of the hardcopy. We will send an electronic copy for confirmation. * (required)
Please select method to help locate digital file
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg eps pdf doc docx ppt pptx xls xlsx zip.
Print required? * (required)
#

Accessible PDF: Creating accessible documents ensures they can be read by a variety of users, including people who use assistive technology, such as screen readers, screen magnification and text-to-speech software.

Accessible PDF files are created by an external vendor once the final design is approved. They conform to web accessibility requirements for documents posted on the website. There is an additional cost for this request. Depending on complexity the cost can average $100 per page.

Is an Accessible PDF required? * (required)
DIGITAL SCREENS
Please select all digital screens required or provide size required * (required)
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx zip.
EMAIL INVITATIONS AND GREETINGS

Creative Services offers responsive email invitations and greetings to help promote your events, ensuring your content looks polished and professional. Responsive design means your content automatically adjusts to suit the device it’s being read on, from a smart phone to a computer.

Evites can be customized with artwork and faculty colours. You can supply your own image or have Creative Services create artwork. 

Design options

No button evite (in University theme)

Example of no button university theme evite

This option can be used for email greetings.

One button evite (in Arts theme)

example of arts, one button

Two button evite (in Applied Health Sciences theme)

example of applied health science two button evite

 

Layout * (required)
Select one
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: gif jpg jpeg png eps pdf zip.

example of an applied healh science two button evite

* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx zip.
Content
Event header (title):
Body content describes the event. The content can be any length, but shorter paragraphs are preferred for ease of reading:
Event details include the date, time and location of the event. A short agenda or schedule may also be included. For on campus events, please indicate the building and room number. For off-campus events, please provide the full address. Event details, directions and RSVP buttons are not required for email greetings.
Directions button (optional): Please provide the URL to the specific location of the event. If one is not provided, recipients will be directed to the University of Waterloo main campus.
RSVP button (optional) Please provide the URL to the event website, registration page or provide an email contact.
LOGO DESIGN

Please note the creation of LOGOS must align with the University of Waterloo Brand Guidelines

Please provide the following information to initiate this project: * (required)
Type of logo (select one)
#
METAL NAME BADGES

Black with white lettering 

black name badge

Brushed gold with black lettering

gold name badge

* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: gif jpg jpeg png eps pdf doc docx ppt pptx xls xlsx.
If you would like to include your preferred pronouns, please indicate "she, her, hers," "he, him, his," "they, them, their," etc.
NAME TAGS
Printable on paper, cardstock or adhesive labels and designed for use with standard 3″ x 4″ plastic holder.

UWaterloo name tag

UWaterloo nametag sample

Faculty name tag

Faculty name tag sample

 
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf doc docx ppt pptx xls xlsx.
If you would like to include your preferred pronouns, please indicate "she, her, hers," "he, him, his," "they, them, their," etc.
Print required? * (required)
#
POSTER
To request a poster design from Creative Services, please answer the following questions: * (required)
Select one
AWARENESS POSTER FORM:

Light background

Sample awareness poster layout - light background

Dark background

Sample awareness poster template - dark background

Size (s) : Select all that apply * (required)
Print required? * (required)
Enter the number of copies required for each size
# 8.5” x 11”
# 11” x 17”
File upload
Attach a Word document of the content / copy to be included with proposed layout suggestions. For images greater than 25MB, please use Send-IT.
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf ppt pptx zip.
EVENT POSTER FORM:

Light background

Sample event poster layout - light background

Dark background

Sample event poster layout - dark background

 
Size (s) : Select all that apply * (required)
Print required? * (required)
Enter the number of copies required for each size
# 8.5” x 11”
# 11” x 17”
File upload
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For images greater than 25MB, please use Send-IT.
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf zip.
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf zip.

Accessible PDF: Creating accessible documents ensures they can be read by a variety of users, including people who use assistive technology, such as screen readers, screen magnification and text-to-speech software.

Accessible PDF files are created by an external vendor once the final design is approved. They conform to web accessibility requirements for documents posted on the website. There is an additional cost for this request. Depending on complexity the cost can average $100 per page.

Is an Accessible PDF required? * (required)
REPRINT
Previous file is ready to be uploaded for reference: * (required)
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: eps pdf ppt pptx xls xlsx rar zip.
Please select method to help locate digital file
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: gif jpg jpeg png eps pdf zip.
#
RETRACTABLE BANNERS
#
Require entire retractable banner (printed vinyl and hardware)? * (required)
#
Require vinyl replacement only? (will send hardware to Creative Services for new vinyl to be installed) * (required)
#
Require hardware only? * (required)
#
Size: Full Size or Table Top (mini) Select one * (required)
File upload
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For images greater than 25MB, please use Send-IT.
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf ppt pptx zip.
SIGNAGE

24 x 24 

24 x 24 sample event parking application

24 x 18

24 x 18 sample event location sign

 
Provide a general description of the signs or flags to be designed including their purpose.
Size(s) of signs * (required)
Select all that apply:
#
Print required? * (required)
Do you require installation hardware? (A or H frames, flag hardware, etc.) * (required)
Where will the signage be used? (select all that apply) * (required)
Is the signage to be single-sided, double-sided or combination? * (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 2 MB.
Allowed file types: eps pdf doc docx xls xlsx rar zip.
Is there an image to be used on the sign(s)? * (required)
* (required)
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png eps pdf zip.
WEB ELEMENTS
Is an image to be used for your required web element? * (required)
File upload
Attach high resolution jpg image(s) to be used or provide a sample of the style to be selected by the designer. For images greater than 25MB, please use Send-IT.
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf ppt pptx zip.
OTHER PROJECT
* (required)
For multiple files, upload in a zipped file. If your file is extremely large (over 25MB), please use Send-IT or Dropbox to send your file to creative.services@uwaterloo.ca.
Files must be less than 25 MB.
Allowed file types: jpg jpeg png eps pdf ppt pptx zip.
Print required? * (required)
#
Who is the audience? * (required)
Please select all that apply
Contact information
Are you the current co-op student? * (required)
Is the shipping information the same as above? * (required)
Shipping information
Eg: Multiple shipping locations, special packaging requirements, previous job numbers, etc.
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