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Send an online requisition

If you are ordering business cards, letterhead or envelopes, please visit use our Waterloo stationery order forms.

To start a job with Creative Services we ask that you complete this online requisition. If you have any questions, please email creative@uwaterloo.ca.

Use our requisition form template (DOC) to help you prepare your answers.

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Photography, certificates, name badges, reprints, or copy updates to existing projects.
Payment Information

While Finance introduces Unit4 please include both your current 31 number Flexfield account code and your new 18 number code.

The new University chart of accounts consists of up to 4 pieces of information.  In most cases, only the first 3 pieces are necessary.

Account:  00000-
Work Order:  00000-00000-                                            
Activity: 000-
Student Type: 00-

Look up your new Unit4 code

Please enter an account number in the following format, including hyphens (for a total of 20 numbers and 25 characters): xxxxx-xxxxx-xxxxx-xxx-xx-
Please enter an account number in the following format, including hyphens (for a total of 31 numbers and 38 characters): xxxx-xxx-xxx-xxxx-xxxxxx-xxxx-xxxx-xxx
Contact Information
Is the shipping information the same as above? * (required)
Shipping Information
Project Management
Please identify the following roles using the RACI Matrix (definitions below):

RESPONSIBLE “R”

“The Doer”

The “doer” is the individual(s) who actually complete the task.  The “doer” Is responsible for action/implementation. Responsibility can be shared. The degree of responsibility is determined by the individual with the “A”.

ACCOUNTABLE “A”

“The Buck Stops Here”

The accountable person is the individual who is ultimately answerable for the activity or decision.  This includes “yes” or “no” authority and veto power.  Only one “A” can be assigned to an action.

CONSULT “C”

“In the Loop”

The consult role is individual(s) (typically subject matter experts) to be consulted prior to a final decision or action. This is a predetermined need for two-way communication.  Input from the designated position is required.

INFORM “I”

“Keep in the Picture”

This is individual (s) who needs to be informed after a decision or action is taken. 

They may be required to take action as a result of the outcome. It is a one-way communication.

Job Description
Who is the Audience? * (required)
Please select all that apply
Here’s where you can include consumer insights, memorable quotes, a description of the brand personality, positioning tag lines, creative thought starters, result expectations, and mandatory elements such as logo requirements and website details.
Project Deliverables
When is the project needed? * (required)
If you have special delivery date requirements, please note them in the special instructions.
When is the project or change needed? * (required)
If you have special delivery date requirements, please note them in the special instructions.
What are the deliverables? * (required)
Video Details
Note: half days should take place either before noon or after noon, if time extends from morning to afternoon it’s considered a full day.

Videos need to be captioned for accessibility purposes. A transcription will need to be created by the client, and from this file Creative Services will create a captions file. A transcription is a written version of everything spoken in the video, supplied as a Word document.  Please ensure there is enough time at the end of production to create the captions file. Creative Services can find and external vendor to assist with this process if needed.

A videographer will be confirmed after all details are provided.

Please submit your files via Sendit after you have completed this form.

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