Overview:

In order to receive a MASc degree in the Department of Electrical and Computer Engineering you must complete all of your program's degree requirements. These requirements typically include the completion of 5 courses, a research seminar milestone, and a thesis milestone. For a complete list of your program's degree requirements you should consult the Graduate Academic Calendar for the term in which you were admitted.

Note: Collaborative programs (i.e. Nano and Quantum) may have other specific degree requirements.

This document serves as a simplified step-by-step guide to the MASc degree completion process. It will review the steps required to complete your Seminar and Thesis Milestones. After reading this document, if you have any additional questions, you should contact the MASc Program Coordinator/Advisor. A package of all necessary forms can be found here . For assistance in determining thesis completion timelines please consult the Degree Completion/Defence Date Planner.

Don't want to read? A “How To” video on these steps can be found here.

 SEMINAR

Sample Procedures
MASc Thesis Submission Form                                                    

**If you have already completed your seminar you may disregard this section**

  1. The seminar is completely separate from your thesis and can be completed at any time before your final submission to UWSpace
  2. When you are ready to book your seminar, you should e-mail the the title and abstract of your seminar as well as the date and time you wish to have it. She will then book a room for you and confirm the details via e-mail.
  3. Your supervisor and at least one other faculty member must attend your seminar.
    • If you have two supervisors both must attend the seminar in person.
    • The attending faculty member does not have to be one of your readers.
  4. On the day of your seminar you will need to pick up the Seminar Milestone Form from the which your supervisor(s) and attending faculty members will need to sign at the end of your seminar.
The signed form should then be returned to the MASc Program Coordinator/Advisor.
STARTING THE THESIS PROCESS
Sample Procedures
MASc Thesis Submission Form
  1. When your thesis is ready to be read, e-mail the MASc Program Coordinator/Advisor the names of your three readers and the title of your thesis.
    • If you have two supervisors, they both must read the thesis, but only count as one reader.
    • Your second readers must be from the ECE Department. Your third reader may be from outside the ECE Department, but must be familiar with your thesis topic.
  2. The MASc Program Coordinator/Advisor will produce a Thesis Submission Form for you which you will need to pick up in their office.
  3. When you come to pick up your Thesis Submission Form from the MASc Program Coordinator/Advisor, you will need to bring a completed Intention to Graduate Form (see page 5).

Note: If you are going to request that your thesis be withheld from the public domain (e.g., due to patent pending issues), you must complete the Request to Restrict Circulation of the Thesis form, obtain the required signatures and submit it to the MASc Program Coordinator/Advisor with your Intent to Graduate Form. A “How To” video on preparing a thesis without public disclosure can be found here.

You should also have your supervisor and reader review and sign the Confidential Information Thesis Non-Disclosure Agreement.

  1. You will need to give a copy of your thesis to each of your readers, and they must sign your Thesis Submission Form to confirm they have received it.
    • Your readers can have a soft copy of your thesis if they prefer this to a hard copy.
    • An e-mail from your readers confirming they have received your thesis is an accepted substitute for their signature
MASc Thesis Submission Form
  1. After your readers all have their copy of the thesis and have signed the Thesis Submission Form, a hard copy of the thesis and the Thesis Submission Form must be taken to the Engineering Graduate Studies Office where the thesis will be on display for three weeks.
    • It is during this three-week display period that your readers will review your thesis and prepare their feedback.
REVISING YOUR THESIS
Sample Procedure
Department Approval of MASc Thesis Form
  1. Once your thesis is on display, the Engineering Graduate Office will send you a Department Approval of MASc Thesis Form.
  2. After reading your thesis, your readers will provide you with feedback and revisions. Once any revisions requested have been completed to their satisfaction, take your Department Approval of MASc Thesis Form to each of your readers for them to sign, indicating that they have given you their feedback and the final copy of your thesis is ready for upload to UWSpace.
    • You do not need to collect the copy of the thesis from the Engineering Graduate Office.
    • An e-mail from your readers confirming they have approved the final version of your thesis is an accepted substitute for their signature.
Note: Readers must have read your thesis and provided feedback by the end of the three week display period, but time for completion of revisions is in addition to the three weeks. This means that your readers might not be signing off on your Department Approval of MASc Thesis Form until a week or two after your display period has ended
Department Approval of MASc Thesis Form
  1. After all of your revisions and changes have been made, your supervisor(s) needs to sign off on your final thesis at the bottom of the form.
  2. Once your supervisor(s) have signed off on your revisions, you return the Department Approval of MASc Thesis Form to the MASc Program Coordinator/Advisor, and she will process it and send it to the Engineering Graduate Office.
COMPLETING YOUR THESIS SUBMISSION
Sample Procedure
Sample Faculty Acceptance Notice
  1. When the completed Department Approval of MASc Thesis Form is received by the Engineering Graduate Office, they will issue a Faculty Acceptance Notice for your thesis, which will be sent to your UW e-mail.
    • You cannot upload to UWSpace until you have obtained this e-mail.
UWSpace Screen Shot
  1. Once you have received the Faculty Acceptance Notice, you can upload your final thesis to UWSpace (not before).
  2. UWSpace may require you to make revisions to the formatting of your thesis, so check your UW e-mail regularly after you submit for any feedback they might send.
    • Formatting guidelines for theses can be found on the GSO website
  3. When your thesis has been accepted, you will be notified by e-mail.
  4. Only when your thesis has been accepted to UWSpace will you be considered done.
SAYING GOODBYE
Sample Procedure

Graduate Student Space Allocation Sign-Off Form

Post Degree Space Request Form

  1. Upon your acceptance to UWSpace, you will need to clean out your office and return your keys to the Facilities Coordinator with the Graduate Student Space Allocation Sign-Off Form.
  2. Faculty members who wish to request an extension of space allocation (office space) for students who are degree complete (post degree students) can do so through the Post Degree Space Request. These requests are subject to space availability and limited for up to 90 days
    1. Due to space constraints, priority will be given to uses which support ECE’s Faculty, Staff and Students in their teaching, research and support activities. Each request will be reviewed on a case-by-case basis.