Our People - Dean's office

Role and responsibilities:

Manages various financial aspects related to the operating funds and special initiatives for the Faculty of Engineering.

Contact for:

• Faculty-level procedures and tools for operating budgets
• Data collection for allocation and forecasting operating budgets
• Communication and training related to WBM/EBM
• Financial viability plan for new academic programs
• Financial management of special projects undertaken at faculty level

Role and responsibilities:

Provides general operational oversight of the Engineering Nanotechnology Graduate Studies Program; Postdoctoral Fellow, Research Assistant Professor and Research Associate Professor supports; and International agreements involving Engineering.

Contact for:

• Nanotechnology Collaborative Graduate Program
• General inquiries about day-to-day administrative, operational matters relating to Engineering International
• International Graduate Student support initiatives
• Postdoctoral Fellow, Research Assistant Professor and Research Associate Professor supports

Role and responsibilities:

Manages space and facilities for the Faculty of Engineering.

Contact for: 

• Liaison between Faculty/Department and Plant Operations
• Liaison between Department and Engineering Computing
• Space needs for Faculty
• Any key or fob access for Department
• Computer purchases for Department

Role and responsibilities: 

Support administration of academic processes including faculty and non-faculty appointments, tenure and promotion, sabbaticals, faculty hiring, and governing councils and committees.

Contact for: 

• Faculty and non-faculty appointments
• Faculty sabbaticals, leaves, and tenure and promotion
• Engineering Faculty Council (EFC) and Assembly (EFA), EFC Nomination Committee, Engineering Planning Committee (EPC), and Dean’s Staff Advisory Committee (DSAC)
• Student Appeals

Role and responsibilities: 

Support administration of academic processes including faculty and non-faculty appointments, tenure and promotion, sabbaticals, student appeals, faculty hiring, and governing councils and committees.

Contact for: 

• Faculty and non-faculty appointments
• Faculty sabbaticals, leaves, and tenure and promotion
• Engineering Faculty Council (EFC) and Assembly (EFA), EFC Nomination Committee, Chairs and Associate Deans (CAD), Academic Policy Committee (APC), Dean’s Staff Advisory Committee (DSAC)
• Student Appeals

Role and responsibilities:

Provides administrative support for inbound and outbound exchange students in engineering.

Contact for: 

• Application procedures
• Study plans and course enrolment issues 
• Help for exchange students to navigate UW processes

Role and responsibilities:

Directs and implements student engagement initiatives that contribute to a positive experience for Engineering undergraduate students; mentors student leaders and encourages and facilitates the participation of all undergraduate Engineering students in extra-curricular activities.

Contact for:

• New Student Transition activities including Orientation, Engineering 101 and peer mentorship
• Financial support for undergraduate student initiatives
• Primary liaison for student groups including EngSoc, department groups, WEEF 
• Engineering student engagement with Faculty and campus partners, including the Engineering Undergrad Office, Engineering Outreach, Student Success Office and WUSA

Role and responsibilities:

Provides advice and counsel on human resources matters including recruitment, performance evaluation, retention and best practice.

Contact for:

• Support for leadership, managers, and employees on human resources related questions and the interpretation of policy
• Recruitment, appointments, and organizational changes.

Role and responsibilities:

Oversees strategic planning, strategic reporting, external and internal data analysis and management.

Contact for:

• Engineering Data
• Engineering Survey Development, Implementaion and Analysis
• Engineering Ranking Information
• Strategic Planning Information
• Strategic Planning Reporting
• EPC Meeting content

Role and responsibilities:

Acts as the first point of contact for the Dean of Engineering Office. Provides secretarial and administrative support for day-to-day operations within the Dean’s office as well as the Engineering faculty, students and staff.

Contact for:

• General Inquires 
• Undergraduate Research Assistantship (URA) Program
• Engineering’s Undergraduate Research Internship (ENG-URI) Program 
• Dean’s co-op support
• President’s Research and International Experience Awards

Role and responsibilities: 

Ensures all Faculty research financial transactions are properly accounted for and provides support for financial planning, management and compliance.

Contact for: 

• Review research financial transactions for compliance with UW and funding-agency guidelines
• Periodic review / monitoring of CRC, IRC, URC, IRA accounts
• Support and training on Financial Systems (Unit4, Concur, Centresuite, etc)
• Liaise with Office of Research regarding research finance and compliance matters

Role and responsibilities: 

Provides high-level administrative support to the Dean, and acts as an ambassador for the Dean’s Office. Act as a liaison with senior members of the Faculty including the Vice Dean, Associate Deans, Chairs and Directors. 

Contact for: 

• Initial point of contact for the Dean
• Maintains calendaring and scheduling of appointments and meetings for the Dean
• Provides project support to the Dean 

Role and responsibilities:

Supports departments with their faculty recruitment strategy, including promotion of openings, onboarding and diversity and equity in hiring issues.

Contact for: 

• Posting of jobs on faculty website
• Approaching people, schools, and groups about faculty openings
• Questions about the recruitment process and Waterloo Equity initiatives

Role and responsibilities:

Oversees Faculty financial processes, systems and internal controls for all funds, collaborating with other Faculties and Central Support units, and managing staff, training, and communications related to the areas of accounting, financial reporting and compliance.

Contact for:

• Financial decision support and strategic advice
• Interpretations of financial policies and procedures
• Approval of new users or changes to financial system setup

Role and responsibilities: 

Oversees administration of academic processes including faculty and non-faculty appointments, tenure and promotion, sabbaticals, faculty hiring, and governing councils and committees.

Contact for: 

• Faculty and non-faculty appointments
• Faculty sabbaticals, leaves, and tenure and promotion
• Engineering Faculty Council (EFC) and Assembly (EFA), EFC Nomination Committee, Chair and Associate Deans (CAD), Academic Policy Committee (APC), and Dean’s Staff Advisory Committee (DSAC).
• Student Appeals