EngSoc Council

engineering society council

The Waterloo Engineering Society Council exists to co-ordinate the official business, approve the allocation of funds, and exercise control over the actions of the on-term Society.

Council seats consist of the on-term executive officers, the off-term president, and up to two representatives from each on-term class. The Speaker, chosen termly by the on-term President, acts as Council chair in accordance with Robert's Rules of Order, Newly Revised. Council meetings are public and anyone may attend; however, speaking privileges are reserved for members of the Engineering Society or those who are recognized by a member. The rights to move motions, second motions, and vote are reserved for those who hold an official seat. Class representatives may proxy their rights to any on-term member by giving at least 24 hours' notice to the Speaker.

Class reps are elected by majority vote in a self-regulated in-class election each academic term. If no official election takes place, the previous term's class reps maintain their council seat. First year class representative elections are facilitated by the current Society executives in advance of the first Council meeting of the term. Class reps are responsible for attending all meetings and voting on behalf of their class, collecting feedback from their class prior to meetings, and updating their class with recent news and upcoming events after meetings. Class reps also encourage and facilitate class participation in Engineering Society events.

Classes also elect Academic Class Representatives who act as liaisons to professors, TAs, and the department. Each class will also have a Waterloo Engineering Endowment Fund (WEEF) Representative to sit on the WEEF Funding Council. Class reps for Engineering Society Council are a separate position but can be held by the same person.

Joint Annual General Meeting

A General Meeting follows a similar procedure to Council, following Robert's Rules of Order and allowing people to submit motions. However, one notable difference is that, instead of representing their class, any Engineering Society member attending represents themselves and gets one vote. This meeting occurs every year in either February or March, and represents both Societies. As such, quorum required is at least 50 A-Society and 50 B-Society votes, and each motion must past two separate votes, one by each Society, in order to pass. This meeting ratifies every motion passed in council and can also pass motions affecting the Governing Documents without further steps required. It also elects the Board of Directors for the upcoming term.