Engineering Event & Promotion Request Submission Form

Complete the fields below to submit your event/initiative for consideration for posting online and on the E7 Digital Screens. 

Please take the time to ensure the content is correct. View the University's submission tips and guidelines for best practices — including image recommendations.

Once submitted, our team will make every effort to post your event/initiative within three business days and events will be added to the internal Engineering Events Outlook Calendar. 

PLEASE NOTE: If you wish to advertise your event/initiative in the Iron Warrior, please review the current rate card.

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Start date of event/initiative * (required)
End date of event/initiative * (required)
Start time of event/initiative * (required)
End time of event//initiative
Location address
Name of your Faculty/Department/Team/Club/etc.
Please see the University of Waterloo submission guidelines for specifications.
Files must be less than 25 MB.
Allowed file types: gif jpg jpeg png tif pdf doc docx.
Websites to post event to * (required)
Please select all websites you would like your event to be posted on. Selections may be reviewed by individual site managers before being posted. (Note: If you are requesting that your event be on a department site, the event must be relevant to members of that department.) For "What's On" submission to The Record (4 weeks' notice required) please email To post your event on the Velocity Concept calendar, please use their event submission form (
Post on E7 Digital Screens
Please select all screens that you want your event promoted on.
If you want your event promoted on the E7 digital screens, please upload a 16x9 PowerPoint slide with the relevant details.
Files must be less than 25 MB.
Allowed file types: ppt pptx.

To have your event posted on the Engineering Society digital screens, please send a 8.5" x 11" .png or .jpeg with resolution of 830 x 1080 pixels or better to

Please note the University of Waterloo (main site) calendar is for events hosted by or affiliated with the University of Waterloo. Events that don't meet this criteria will not be posted.

Audience * (required)
Please check all that apply.
On-site event coverage requests
Please note requests will be considered based on the Marketing team's availability and coverage is NOT guaranteed. Please select all that apply:
Event type
Is your event any of the following types?
Please enter any tags that apply to your event, separated by a comma.
Which department or unit are you from?