COVID-19

A student with a mask on a computerAs we continue to navigate the changing realities of education and research during a global pandemic and prepare to return to campus, know that the health and safety of our students and employees will always be our primary focus. Learn about the Environment's plans for a safe and gradual return to campus and resources you can use to help keep our campus community safe and healthy.

 

Graduate Student Access to Research Cluster Space

Access to research cluster space has reverted to the pre-COVID process. Students should work with their Supervisor who in turn should work with the cluster Space Captain on room assignments.

Please note that physical key permits are no longer provided. Electronic permits will be provided via email and students will have to pick up keys from Key Control (GSC 1101) with photo identification.

 

Faculty review & approval process for in-person campus events

In accordance with the Event Guidelines for Winter 2022, the Faculty of Environment is allowing in-person events to take place once a COVID-19 Event Safety Plan has been created, submitted for review, and approved through the following process.

  1. Event organizer downloads the COVID-19 Event Safety Plan template (.docx) .
  2. Event organizer completes and submits plan to Faculty Health & Safety (H&S) Coordinator for review/approval minimum 5 business days before the event date.
  3. Once approved, Faculty H&S Coordinators will forward plan to the appropriate Department Head, for final approval and signing.
  4. Department Head will notify organizer once safety plan has been approved and the event can take place.
  5. Department Head will arrange for document(s) to be filed within Department for record keeping.
  • Educational/instructional events (related to a class) held indoors or outdoors (with masking and no food or drink) can proceed following mandatory safety precautions but with no additional approvals.
  • Masks must remain on at all times unless seated with 2m distance.
  • All other events can proceed with an approved COVID-19 Event Safety Plan in place.
  • We recommend having back up plans for hosting an event with increased restrictions or moving to a virtual format in case the situation change.
  • Please send event plans to the Faculty Health and Safety Coordinator for approval at least 5 days before the event.
  • Masking is required for all attendees. Speakers may remove their mask as long as they can maintain 2m from all other participants.
  • For any guest speakers, a Visitor Request Form to be signed by the host and chair, then forwarded to the Faculty Health and Safety Coordinator for final approval.
  • Any outside vendors or contractors assisting with events must submit proof of vaccination and complete a Contractor COVID-19 Acknoledgement and submit to the Faculty Health and Safety Coordinator for approval.
  • Where food is served, QR codes must be checked for all attendees.
  • Food may only be consumed when seated (no cocktail party style food).
  • Where there are participants from outside the university, QR codes of all participants must be scanned (other than visiting speakers etc, who would have submitted a visitor form).  

Meeting Rooms, Kitchenettes, Lunch & Break Rooms

  • Occupancy limits and physical distancing are not required; however, employees must wear a face covering whenever physical distancing of 2m is not maintained. If physical distancing is used as a control (vs. face coverings), then occupancy limits must be posted.
  • Employees who remove their mask to eat or drink must maintain 2m distance.
 

Faculty review & approval process for in-person educational/instructional fieldtrips

  1. Instructor downloads the Fieldwork/Off-Campus Research template (.docx).
  2. Instructor completes and submits plan to Faculty H&S Coordinator for review/approval minimum 10 business days before the planned fieldtrip date(s).
  3. Once approved, Faculty H&S Coordinators will forward plan to the appropriate Department Head, for final approval and signing.
  4. Department Head will notify instructor once safety plan has been approved and the fieldtrip can take place.
  5. Department Head will arrange for document(s) to be filed within Department for record keeping.
 

Domestic travel (Includes conferences & meetings/ does not include fieldwork)

  • Domestic travel no longer requires approval
  • There are processes required for domestic field work that must be followed (see research section for further information)

International travel (Includes conferences & meetings/ does not include fieldwork)

  • International travel to Level 1 and Level 2 destinations no longer requires approval
  • International travel to Level 3 and Level 4 destinations continues to be permitted under the existing approval process
  • The Government of Canada’s warning levels for international travel destinations can change for a variety of reasons and on short notice. In order to ensure we can provide support to our community in the case of an unpredictable situation, all travellers to destinations outside of Canada and the United States must register their travel with Safety Abroad regardless of the Level of travel advisory. This will include completing pre-departure and travel risk mitigation activities. This registration procedure will assist travellers in the event of unforeseen circumstances. Specifically, registered individuals will: 

     o  Receive recommended pre-departure risk mitigation measures;

     o  Receive a Travel Risk Brief with destination-specific risk information from the University's Travel Safety and Security Provider, Anvil Group; and

     o  Receive real-time incident alerts from Anvil Group for incidents taking place in their destination

There are processes required for international field work that must be followed (see research section for further information)

 

Faculty review & approval process for visitors to campus

Approval for visitors to campus should revert back to the pre-COVID-19 process. T​​​​he University will not require proof of vaccination in order to come to campus from May 1st, onward. The evolution of the virus and the course of disease activity are difficult to predict. it may be necessary to bring back the proof of vaccination requirement at short notice.

More resources