- Visiting scholars and professors generally come to a department/school for periods of a few weeks to a year and during this time add to the intellectual development of any department/school. The Dean's Office should be informed as soon as possible of requests by scholars/professors to visit any of the units in the Faculty for a period of over one month.
- Scholars and professors, who visit the Faculty and/or a department/school for one term (4 months) or more, may be asked to submit a study plan and letters of reference before a formal letter of invitation is issued.
- A visitor, of at least one term's stay at the University of Waterloo, has to arrange for a letter from their employer to be sent to the chair/director of the department/school indicating that the individual is employed at that institution, what the individual's title is, the individual's gross annual salary and the date on which the individual has to return to his/her position. This information is required before a formal letter of invitation is issued.
- No individual is "officially" visiting the University unless there is a formal letter of invitation from the chair/director and the individual has been noted in the Dean's Senate Report as being on campus for a set period.
- The formal letter of invitation will indicate to the visitor, prior to his/her presence on campus, the dates of his/her visit, the purpose of his/her visit, facilities being provided by the department/school, the fact that the Faculty is unable to provide financial remuneration or accommodation and that the individual is required to acquire health insurance for his/her visit.
- Facilities that have to be addressed in the letter of invitation are at least the following: space, telephone, fax, photocopying, postage, basic computing services (access to the network, access to email), computer maintenance, software maintenance and access to library.
- Visiting scholars and professors should make themselves familiar with the University's Guidelines on Use of Waterloo Computing and Network Resources at Guidelines on use of Waterloo Computing and Network Resources.
- The visiting scholar or professor will share office/lab space. Any office space made available to a visiting scholar or professor must be part of the space inventory under the control of the Faculty or department/school.
- Visiting scholars and professors may be offered the opportunity to teach. However there is no guarantee and will depend on budget and/or the department's/school's needs. Normally a visitor will be offered the opportunity to teach no more than one course per term.
- Visiting scholars or professors will be allocated a mailbox by the department/school. Mail will be forwarded to an off campus address for no longer than 2 months after the scholar or professor leaves, if the visiting scholar or professor has been with the Faculty of Environment for at least a visit of 6 months. For those visiting for a duration of less than 6 months there will be no forwarding of mail.
- Visiting scholars or professors may be invited to department/school meetings at the discretion of the chair/director.
- This guideline will become effective on 1 July 2000.
Last updated on November 29, 1999