Faculty recruitment expenses are historically paid through the Dean’s Office account and the following guidelines are provided to assist in regulating our costs.
Advertising
The Dean’s Office should be apprised of and receive copies of all charges pertaining to the external advertising of the positions, if any.
Number of Candidates
It is recommended that any preliminary interviews in order to create a short list be conducted via telephone, Skype or other cost efficient methods.
It is important that the number of candidates brought in for face-to-face interviews be limited to no more than three. Additional interviewees must be approved by the Dean’s Office.
Travel
Candidates travelling from outside of the area will be compensated for their airfare, hotel costs and meals, with the limit being arrival the day before the interview and departure the day after. Airfare is at the economy rate, Tango Plus being the maximum (if possible booking through VIP), ground transportation should be by Airways Transit (direct billed to UWaterloo if possible) and hotel recommendation is Waterloo Inn (direct billing also). Candidates coming from within Waterloo Region, Toronto area or London area will be compensated for mileage costs but hotel costs either the night before or after are deemed a reasonable expense.
Meals
Candidates will be compensated for their meals with original detailed receipts per UWaterloo policy. The traditional dinner the day of the interview is still an acceptable expense with the following restrictions: one alcoholic beverage per person; the Faculty will pay for the meals of the candidate, the chair of the selection committee and the department chair or delegate up to a maximum of $150 including tip; other faculty members who wish to attend will be responsible for their own meals unless cleared with the Dean’s Office prior to the event.
When in doubt please refer to UWaterloo Travel Policy 31 or contact the Faculty Financial Officer.
Last updated on November 30, 2011