THIS SITE

Information for

Election procedures

FAUW members elect directors in the winter term every year (alternating between six Faculty-specific representatives one year and four at-large plus one lecturer representative the next year), and a president every two years.

Section 7 of the FAUW Constitution outlines the rules and the timeline, but we've fleshed out the details a bit more here. 

The Elections Committee

The Board appoints an Elections Committee in September of each year. The FAUW constitution requires that the committee consist of a minimum of two FAUW members. Ideally, the committee will have three members (plus the Community Relations Coordinator), including:

  • at least one Board member (voting or ex-officio),
  • at least one non-Board member, and
  • for presidential elections, a past president.

Current committee members are Marcel Pinheiro (chair), George Freeman, and Laura McDonald (staff).

Election timeline

Day 0:            General meeting; results are announced

Day -2:           Voting closes at 1:30 pm

(There must be two business days between the ballot closing and the general meeting; in years in which the GM falls on a Monday or Tuesday, add two days to this stage of the countdown)

Day -15:         Voting opens

Day -23:         Nominations close at 4:30 pm

Day -30:         The last day to open nominations (as per the constitution)

Day -56:         The ideal day to open nominations. 

Nomination rules

Note that these are in addition to the requirements specified in the constitution. These additions and clarifications were approved by the FAUW Board on September 13, 2018.

  • Nomination forms can be submitted electronically (by email as directed).
  • Digital signatures will be accepted.
  • Late submissions will not be accepted, beyond a five-minute grace period.
  • A candidate can only run for one position at a time.
    • Rationale: If someone runs for and wins both positions, then the results for the position they do not fill are not representative of voter choice among the remaining candidates. 
  • The committee will announce who is running after nominations close. Until that point, only elections committee members and FAUW staff are entitled to know who has been nominated.

Tie votes

  • In the event of a tie, FAUW will hold a run-off election between the tied candidates, with a voting period of one week.
  • In event of a second tie, the election committee will hold a coin toss to determine the winner.