Probationary reappointment

"For reappointment, the candidate is expected to present a record as a good teacher and evidence of scholarly or creative work as described in sections 2 and 3 of Policy 77. The Departmental Tenure and Promotion Committee (DTPC) shall assess whether the candidate is making satisfactory progress towards tenure, recognizing that at this stage it may be necessary to make judgements in some areas based on potential."
Policy 76 (Faculty Appointments)

What you need to know

  • The timing: You should receive notice of consideration for reappointment from your chair or director 13 months before the end of your first probationary term. If you don’t, talk to your chair and check in with FAUW.
  • The extensions available: There are many reasons for extending the renewal period (parental leave, illness, delay setting up lab equipment). If you think this applies to you, it may be helpful to check in with FAUW. For extensions related to illness or disability, talk to Occupational Health.
  • It’s not a guarantee of tenure: The standard of achievement for reappointment is not necessarily the standard for tenure.
  • Research assistant professors should follow the same guidelines in renewal. While not officially represented, FAUW will still provide assistance in navigating the process.

Where to find information

Who to talk to

  • Your chair or director is the first point of contact for renewal timelines, procedures, and requirements. If there are issues with any of these, please check in with FAUW.
  • Occupational Health for renewal extensions based on illness or disability.

Questions to ask

  • When is my first term up? Know the end date of your first term, especially if you have a non-traditional start date. Typically, it’s June 30. If you’re not sure, check your letter of appointment. For more information, see section 3b in Policy 76.
  • What are the requirements for my department or school? The requirements for probationary renewal are unique to each Faculty, and occasionally to the department or school. Make sure you discuss them with your chair or director.

FAUW’s advice

  • Take cues from the feedback on your Annual Performance Review (APR). For example, pay heed when APR feedback is critical, and take concrete steps to address these areas of concern.
  • Show progress toward the standards for tenure. You don't have to meet those standards yet. Demonstrate that you like your work, have a plan, and are on track.
  • Get individual advice from FAUW if you have concerns. The renewal process varies across cases and depends on context.
  • Focus more on scholarship and teaching than service at this stage in your career.
  • Don't stress about it too much; negative decisions do happen, but they're rare.