The University of Waterloo utilizes the American Express (AMEX) Corporate Card which is available to all full-time University faculty and staff who travel or incur expenses while on University business.
The American Express Corporate Card is to be used solely for business purposes and should be used only in accordance with the University of Waterloo's policies and procedures. The Cardholder Agreement sets out the restrictions and responsibilities for the use of the Card.
The University receives a monthly statement on all American Express Cardholder accounts to monitor compliance with University policy. All transactions made on the Card will be visible to certain individuals at the University. Finance Audit will perform, on a test basis, audits of compliance with the various provisions of the University’s agreement with AMEX. These procedures will include requests for information related to specific transactions charged to the Corporate Travel AMEX statements to ensure the individuals have an appropriate understanding of the purpose and appropriate usage of the card.
Full-time University employees are eligible to apply for the corporate card and the American Express Corporate Card application (PDF) must be approved by a Dean, Director, Chair or Department Head and then forwarded to the Finance Office where the card is administered. The cardholder is responsible for all charges on the card and must pay the account when due. The cardholder is also responsible for paying the Rewards Program fee annually if they wish to participate in this program. The University is not responsible for late charges to the account and will not reimburse such charges to the cardholder. The University accepts no liability for unpaid accounts.
American Express Corporate Card Benefits
- Car rental theft and damage insurance
Automatic coverage for damage or theft on rental cars up to the full value of the rental car provided rental is charged to corporate card and decline the loss damage waiver (LDW).
- Travel accident insurance
$300,000 automatic coverage of accidental death and dismemberment insurance when a common carrier (plane, train, bus or ship) ticket is charged to the corporate card.
- Flight and baggage delay insurance
When you charge your airline tickets to the corporate card, you can receive up to $500 coverage for all necessary and reasonable hotel, motel or restaurant expenses when you are delayed or denied boarding for more than four hours. You can also receive up to $500 for all immediate daily necessary and reasonable emergency purchases, up to four days in all, for essential clothing and sundry items when your baggage on your outbound trip is delayed more than six hours.
- Hotel/motel burglary insurance
Provides coverage of up to $500 for the replacement of your personal items (excluding cash) if your hotel/motel room is burglarized providing the reservation was booked with the corporate card.
Date prepared: 6-Nov-12
Last updated: 5-May-14