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How do I know if I need to submit the Promissory Note?

We need to know how you are covering your fees for the term.

To leave a balance owing equal to the amount of financial aid you will receive during the term, you need to submit the Promissory Note.  See the Promissory Note Checklist for the lists of sources of funding that can and cannot be used on the Promissory Note.

Promissory Notes and payments are processed in the order received. Processing may take several business days.  

Once your Promissory Note has been processed and we know how you are paying your fees, your registered status at the top of your student account details page for the term on Quest will say "Fees Arranged." 

You can become Fees Arranged by paying your entire balance owing in full (not deducting any Anticipated Aid). If you pay your balance owing by the due date, you do not need to submit a Promissory Note. All the financial aid you are eligible for that term will still be available to you.

But, if you want to use any of these sources of funding towards your fees so that you do not have to pay the entire balance owing right at the due date, you have to let us know by submitting a Promissory Note:

  • uWaterloo scholarships,
  • uWaterloo bursaries,
  • external scholarships, awards or bursaries payable to University of Waterloo,
  • provincial or Canadian government student loans,
  • GRS, TA, RA,
  • tuition benefit,
  • seniors bursary,
  • third party sponsorship

Since financial aid is not available to you until after the start of term, the Promissory Note lets you just pay the net “remaining balance” by the due date. That balance will then remain on your student account after the due date, representing the amount of financial aid you claimed on the Promissory Note.

The Promissory Note is a commitment from you that if any of the funding you have claimed on the form becomes no longer available to you after the start of term (for any reason) you accept responsibility for paying your fees from personal resources. 

Find out how to use a Promissory Note to pay fees with your financial aid.

Proof of Financial Aid

If you will not have acceptable proof of the financial aid by the due date, you have two options:

  1. Pay your enitre balance owing by the due date to avoid late fees; or
  2. Submit your Promissory Note once you have acceptable proof of financial aid or payment of the remaining balance. NOTE: If this is after the due date, a late fee will be charged to your account.

Late Promissory Note Submissions

A completed payment of any remaining balance calculated on the Promissory Note is due with your Promissory Note. If your payment is post-dated, we will not be able to process it until the payment date.  If that is past the term due date, your Promissory Note will be considered late.

Note: After the "Fees Arranged" deadline each term, you will need to use the "Late Fees Arrangement" Promissory Note. Undergrads will also need to submit the Late Fees Arrangement form.

Problems with your Promissory Note submission

If there is a problem with your submission and we cannot process your Promissory Note, we will notify you by e-mail and give you one business day to resolve the problem without incurring a late fee. Be sure to check your uwaterloo.ca e-mail account regularly. If you do not see our e-mail and miss your “grace period”, a late fee will apply.

Paying your Tuition?

The quickest and cheapest way to make a domestic bank payment is with an online banking bill payment using your student number.  If that isn’t possible, we can also accept a certified cheque, money order, or bank draft from a Canadian bank.

To make an international tuition payment, use our GlobalPay for Students service.  The service is convenient, cheaper than a traditional wire transfer, and posts quickly to your student account.  You can also pay in the currency of your choice and get a competitive exchange rate.

Don’t forget to check the date tuition is due to avoid late fees and account holds.