Graduate House Fee Refunds

Graduate House fee 

Graduate House is supported by a fee charged to some graduate students per term on their tuition statements and is based on their program and is included as part of the "GSA Administered Fees".

(Please note that this is not the "GSA Association Fee" which is non-refundable and for a separate purpose.)

Graduate House fee refund procedure and deadlines

The Graduate House fee is applied per term for registered graduate students. Please check your Quest Financial statement to see if you were assessed the GSA Administered Fee. Distance Ed (Online) programs, School of Architecture, Stratford Campus and Exchange Students have not been assessed the Grad House Fee.  A refund is only available to those that have paid the fee.

If you have paid the GSA Administered Fee including the Grad House portion, then you may request a refund. Refunds are available only during the first three weeks of class of each term.  The refund period is detailed below.

How to obtain a refund:

If you are registered in a regular on campus program you must come to the Grad Student Association Office to receive your refund.

How:  Bring and submit a copy of your detailed tuition statement showing ancillary fee "GSA Administered Fee" for the appropriate term to receive a cash refund.

Where: GSA Office

            MC 2029

When:  Monday to Friday from 8:30 a.m. - 4:00 p.m. only.

  • Fall 2018 term: September 10, 2018 - Sept 28, 2018
  • Winter 2019 term: January 10, 2019 - January 25, 2019
  • Spring 2019 term: TBD

Refunds will not be available after the last day on the schedule for each term.

Alternate procedure for students that live outside of the Region of Waterloo during the refund period.

Students who are not living in the Kitchener-Waterloo area must complete the Graduate House fee refund request form before the last day listed on the schedule above, to make alternate arrangements.  This option is not for students registered on campus and living in the Region of Waterloo.

Important Note: Alternate arrangement for refunds will not be made if requested after the last day on the refund period for each term.

Graduate Student Association


We serve the graduate students of the University of Waterloo with dedication and commitment to enhance the quality of their academic and social experience.



We are leaders facilitating the growth and development of graduate studies at the University of Waterloo. We are the sole representatives of graduate students on all campuses of the University of Waterloo.



Accountability, Inclusivity, Integrity, Professionalism, and Transparency.

Hours of Operation

Mon - Tue:
9:00 am-7:00 pm
Wed - Fri:
9:00 am-10:00 pm