Graduate Student Initiatives Form

Graduate Student Association University of Waterloo crest.Graduate Student Initiatives

Graduate students are eligible to apply for funding for social or academic initiatives such as a reception, a workshop, a panel, a guest lecture, a conference, etc.

To be eligible, funding proposals must be submitted through one the following recognized parties:

  • A GSA recognized graduate student association at the faculty, department, or program level;
  • A social committee, consisting of three or more active-status graduate students, formed for the purpose of submitting a proposal for a graduate student initiative.


The GSA will consider funding:

  • Up to 100% of any proposal costing up to $500;
  • Up to 50% of the next $500 of the proposal;
  • Up to 25% of any additional amount of the proposal.
  • Proposal applicants that are offered funding by the GSA must provide itemized receipts in order to be reimbursed. 
  • Funds offered by the GSA must be used in the term that they are offered.

How to Apply

  • Apply by completing the following form.
  • The GSA will call for proposals up to three times per term.  Plan to submit your proposal according the schedule.
  • The deadline for submitting a proposal will normally be two weeks from the call for proposals.
  • Please submit your proposal by NOON
Call for proposals-opening Deadline for proposal submission by
12:00 p.m. (Noon)
Call for Graduate Student Initiatives Proposals.
September 1, 2018 September 28, 2018
October 1, 2018 October 15, 2018
November 1, 2018 November 15, 2018
January 1, 2019 January 15, 2019
February 1, 2019 February 15, 2019
March 1, 2019 March 15, 2019
May 1, 2019 May 15, 2019
June 1, 2019 June 15, 2019
July 1, 2019 July 15, 2019

Timeline and Decision

  • Proposals that are submitted before the deadline may be offered funding within two to four weeks.
  • Late proposals will not be considered but may be re-submitted through the next call for proposals.

Right to Rescind Offer

  • The GSA reserves the right to rescind any offer of funding at any time and for any reason.

Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.

Please enter your first and last name
Please enter your 8-digit UW student ID number.
Department/Program * (required)
Please choose your department/program. Representatives may be elected or appointed, depending on the status of their department/program.
Program * (required)
Organization * (required)
If the organization is a social committee, please provide a brief bio of the organizers.
Building and room number.
Enter the name of the person or organization to be named on a reimbursement cheque.
Date of initiative * (required)
Time of initiative * (required)
Enter the amount of funding requested.
* (required)
Upload a budget for this proposal.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png txt pdf doc docx xls xlsx.
Provide a full description of the event.
Explain the value of this initiative to graduate students. How will it enhance the quality of their social or academic experience?
Describe the role and responsibilities of each organizer involved in this initiative.
Report any potential or perceived risks and measures put in place to mitigate such risks.
List all other sources consulted for funding. (i.e. GSEF, external funding, gifts, donations etc.)
Has this proposal been presented to your departmental graduate association/society? * (required)
This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.

Territorial Acknowledgement

We, the Graduate Student Association - University of Waterloo, acknowledge that we live and work on the traditional territory of ‎ the Attawandaron (Neutral), Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometers on each side of the Grand River. 

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