Information and privacy: questions regarding the collection of information on this form can be directed to the form administrator.
Review the info session calendar for availability
Setup time: please plan to arrive 30 minutes prior to the start-time of your info session for setup.
Please note, we don't book concurrent sessions that target the same student programs for both open and closed sessions. This is mutually beneficial for students and employers, as students don't have to choose between sessions, and employers receive optimum attendance.
Open: Info session will be advertised and promoted by CECA
Closed: Info session is not advertised or promoted by CECA. Employer is responsible for all advertising and promotion. Only students contacted by employer will be aware of, and be able to attend.
Need help understanding program cluster mapping in WaterlooWorks?
Student attendance data collected by the University of Waterloo at Employer Information Sessions (EIS)
Due to statutory policy under Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA), and policy requirements of the University of Waterloo, student attendance data collected at EIS by the University of Waterloo, is for internal insight only. The data retrieved cannot be released to employers for the protection and privacy of students and their personal information. Student attendance data is collected at EIS, to validate that those attending are current students.
If you’re interested in retrieving student information at your EIS, you may track your own attendance using electronic or hard-copy formats, or through the collection of résumés. This does not violate student privacy policies, as students would be volunteering their information to you.
Tatham Centre 2218; Davis Centre 1301; Fed Hall; Bombshelter Pub; University Club
Davis Centre 1302; Davis Centre 1304
Fed Hall; University Club - Main Dining Room; Bombshelter Pub
Fed Hall; Davis Centre 1301; University Club - Main Dining Room; Student Life Centre - Multipurpose Room
Complete list of venue details
William M. Tatham Centre (TC)
(92 chairs + 18 reception)
Internal or external
William G. Davis Centre (DC) - 1301
160 (45 chairs + 115 reception)
120 (70 chair + 50 reception)
(45 chairs come with venue; 25 additional chairs can be ordered if requested)
William G. Davis Centre (DC) - 1302
William G. Davis Centre (DC) - 1304
Fed Hall - Main Hall
(100 chairs + 100 reception)
University Club (UC) - Burgundy Room
External catering is permitted in the following venues:
(Please note, external catering is not permitted in the following venues: Fed Hall; University Club; Bombshelter Pub)
Please note, a laptop is only provided in Tatham Centre - TC 2218 venue. Laptops are not provided in any other venue.
A Windows laptop is available in TC 2218 for your use. Please plan to bring your presentation files on a usb stick to connect to the laptop provided for you in the venue at no additional charge.
(*depending on venue, a wireless microphone may be ordered, instead of a wired microphone)
The following only applies to open info sessions. Closed info sessions are not promoted by CECA; the employer is responsible for all advertising and promotion, and only students invited and contacted by the employer are available and able to attend.
Please be aware the Employer Information Sessions (EIS) team has moved to another office within the Tatham Centre of Co-operative Education & Career Action. Please send any future promotional materials for your upcoming EIS, to our updated mailing address
Posters: we have a new branded header/footer that must be included on the posters you submit
Promotional blurb for info session calendar
These promotional activities take place 1-2 weeks prior to your info session date.
Review our shipping and return shipping procedure
If you plan on shipping us promotional materials or swag (print materials, apparel, water bottle, pens, etc.) for your info session, they must be shipped at least two weeks prior to your session date to ensure we receive them on time and can arrange for them to be brought to your session.
Your info session should complement your campus recruiting strategy, and align with your job postings in WaterlooWorks (CECA's recruiting/administration system) for undergraduate students - co-op and graduating.
To check students registered for your info session:
Students are encouraged to register for info sessions. It allows for an approximate estimate of attendance which can be used for:
All of these factors combined, create a more satisfying event for employers and students!
Please note: Student registration is not mandatory, but encouraged. Students are admitted on a first-come, first-serve basis. They must have a valid WatCard for attendance purposes.
Directions to campus
Inclement winter weather occasionally forces the University of Waterloo to close. On such days, your Employer Information Session (EIS) will not take place as scheduled, but can hopefully be rescheduled to a later date.
Before travelling to campus when there's anticipated inclement weather, please check UWaterloo’s website homepage for a notification in the case of the campus closing. The notification will be posted normally by 6:00 a.m., remaining in effect until 6:00 a.m. or later the next day. You may also call UWaterloo’s main phone number at 519-888-4567 for a notification. Visit our website for more information on UWaterloo’s weather closing guidelines.
If the University of Waterloo remains open in inclement weather, it’ll be up to your discretion to continue to host your scheduled EIS. We’ll need to remain in contact with you day of, to maintain communications.
If you choose to cancel your scheduled EIS, due to inclement weather, we’ll do our best to reschedule your EIS to a later date.
If you decide to continue to host your scheduled EIS, please be aware that student attendance may be impacted. We’ll do our best to ensure your EIS is serviced by one of Co-operative Education & Career Action’s (CECA) Event Facilitators, but can’t guarantee. Other arrangements will be made if a CECA Event Facilitator can’t be provided. Please also be advised, the level of service may be impacted by other service providers on campus, including venue, catering, and audio-visual equipment, due to delays and reduced resources in the event of inclement weather.
CECA will not charge you a cancellation fee if you choose to cancel your scheduled EIS due to inclement weather, but charges cannot be waived on other campus services already rendered.
You will be sent one invoice 6-8 weeks after your info session.
Charges will apply for the venue, audio-visual equipment and operator, and catering and gratuities (if internal ordered). An overall 15% administration fee and HST will be applied. (Please note, HST will be applied to gratuities, administration fee, and subtotal).
Please be advised an extra labour charge may be applied by Catering & Event Services for changes to venue arrangements in Fed Hall that are required due to last minute fluctuations in student registration numbers.
To ensure that CECA can meet your info session needs, please inform us if you need to cancel at least five working days prior to your session. A cancellation of less than five working days will result in a $100.00 cancellation charge.
* Charges cannot be waived on services rendered (catering, audio-visual operator and equipment, venue charges).
* If you rebook and host your cancelled session within the same term, the $100.00 cancellation charge will be waived.
Phone: 519-888-4567, ext., 31803
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