View and edit job posting

Go to: View summary of job postings | View specific job posting details | Edit a job posting


View current job postings

To view a summary of job postings that you are currently recruiting for:

  1. Log in to WaterlooWorks.

  2. From your Dashboard, click the Job Postings tab to see a summary of your current job posting(s).
    1. Note: To see jobs from previous and future terms, click the X beside Current Postings to remove this filter.
      Screenshot of Job posting dashboard in WaterlooWorks
  3. Scroll across the page to see a summary of your job posting(s). The fields you will see include:
    1. Term: There are three terms at the University of Waterloo. This column shows the term you’re looking to hire for. Waterloo’s terms are:
      1. Winter: January to April
      2. Spring: May to August
      3. Fall: September to December
    2. Module: The job board your job was submitted to.
    3. Job ID: The unique number assigned to your job posting in WaterlooWorks.
    4. Job Title: Information to identify your posting and role that the student will have during the work term.
    5. Employer Internal Job Number: The internal tracking numbers you may have entered in your job posting.
    6. Job Posting Status: Will populate to reflect the status of your job.
    7. Apps: The number of applications you’ve received to the posting.
    8. Filled: The number of students employed for this job.
    9. Date Posted: The date your job was posted.
    10. Date Approved: The date your job was approved.
    11. Module: The job board your job was submitted to.
  4. Click the buttons next to each job posting to:
    1. View: See a specific posting in more detail. See the detailed instructions for viewing a specific job posting in more detail below.
    2. Repost: Quickly repost your job in an upcoming cycle.
      1. Note: You may see jobs listed multiple times if posted to various boards/terms. When reposting a job, be sure to select the correct job and job board. 
    3. View Apps: View any applications your job received. Learn more about viewing and screening applications.

To view a specific job posting in more detail:

  1. From the Job Postings tab, click the View Posting button.
  2. Within each posting, you’ll see additional details such as:
    • Your job description
    • Applications received
    • Interview details
    • Rankings
    • Work term records
  3. You’ll also see an internal status that reflects where your job in the hiring process. Here is a summary of what each status means:
    • Pending New or Pending Changed: Our service team has not yet approved your job posting. Students can’t see or apply to the job until it is approved.
    • Approved: We have reviewed and approved your job, however it’s not visible to students until the go-live date.
    • Open for Applications: The go-live date has passed. Students can search and apply to your posting however you won’t see the applications yet.
    • Open for Views: The go-live date has passed. Students can view your posting on the Employer-Student Direct job board.
    • Expired–Apps Available: Students can no longer apply to your posting. You can now review your applications.
    • Closed for Views: Students can no longer view your posting on the Employer-Student Direct job board.
    • Interview Selections Complete: You’ve submitted your interview schedule and students are in the process of selecting their timeslots.
    • Interview Completed: Your interview date has passed.
    • Emp Rankings Finalized: We’ve received your rankings and your job will go into the corresponding ranking round.
    • Filled, Unfilled, or Part Filled: The status of your job after the match.
    • Unfilled - reposted or Part Filled - reposted: Your job was not filled in the last cycle match and has been reposted. 
    • Stalled: You have not responded to any of our communications regarding your job posting. 
    • Cancel: Your job has been cancelled as you are no longer recruiting.

Edit a job posting

  1. Log in to WaterlooWorks.
  2. From your dashboard, select Job Postings and click View next to the job you want to edit.
    1. Note: You cannot edit a posting that has a status of Open for Applications, Open for Views or Expired. If you’re unable to edit your job posting, please send a message to your service team to make any necessary changes.
  3. Select Posting Options from the navigation menu, followed by Edit Posting Details.

    View of how to edit a job posting in WaterlooWorks
     
    1. Use this menu to make changes to the employment details or add pre-screening questions.
    2. To request changes to your interview reservation or schedule, contact your account co-ordinator.
  4. Make your changes, then click Submit Changes for Approval. If the job was already approved, our service team will need to reapprove it before students can continue to apply.

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