Exchange Calendar configure a room with approval required

Meeting room with approval required

  • New bookings are sent to a booking delegate
  • Meetings are tentatively accepted if no conflicts
  • Booking delegate can accept or decline the meeting

Setup by IT staff (Exchange admin center)

  • Initial setup must be done by IST
  • Configure Booking Delegate in room settings

Resource scheduling (in Outlook Web App)

  • All Scheduling Options are left at default values
  • List to automatically schedule is set to "Select users and groups" with an empty list
  • List of those who can request approval is set to Everyone
  • List of those who can request approval is set to "Select users and groups" with an empty list

Booking Delegate resource scheduling resource permissions

Calendar permissions

  • Resource delegates are automatically given Editor permission to the calendar folder of the resource