Changes to employee user grouping in WatIAM - August 15

Wednesday, July 31, 2019

Update (August 12, 3:10 p.m.): 
 

What is happening? The grouping of faculty, staff, temporary employees, and casual employees in WatIAM and Nexus is changing due to associated Workday group changes.
  • Employees in affiliated colleges and institutions will now be assigned to the appropriate Workday group and have their primary affiliation and related access set up properly.
     
  • Staff with an end date (e.g. co-op, contract):
    • Will be moved from the Nexus group IdM-HR-Staff to IdM-HR-Temporary. 
    • Remain in the IdM-HR-employee Nexus group.
       
  • Temporary faculty positions (e.g. instructors, sessional, RAs):
    • Will be moved from the Nexus group IdM-HR-Temporary to IdM-HR-Faculty.
    • Remain in the IdM-HR-employee Nexus group.
Notes:
  • This change will not affect any employment records in Human Resources.
  • No users will be removed from the IdM-HR-employee Nexus group (The IdM-HR-employee Nexus groups consists of: IdM-HR-Staff, IdM-HR-Faculty, IdM-HR-Temporary, and IdM-HR-Casual.

Why is this happening?
  • To ensure the ~1800 individuals in affiliated colleges and institutions are assigned to a Workday group, have their primary affiliation set, and receive related access based on group membership.
  • To allow us to identify regular on-going staff vs. temporary staff in order to assign appropriate access.
  • To allow us to identify definite term faculty as faculty vs. temporary staff in order to assign appropriate access.
  • To ensure individuals are in the categories that best describe their employment with the University.
When is this happening? Thursday, August 15 at 10:00 a.m.
 
What is the impact? This change will re-categorize some users in WatIAM and Nexus into a different employee type which could impact some Grouper groups.
 
What do users need to do?
  • Application owners who use these Nexus groups (IdM-HR-Staff, IdM-HR-Faculty, IdM-HR-Temporary) for access to their applications should review how access is configured based on the changes noted above.
    • No action is required for application owners who use the IdM-HR-employee Nexus group for access.
  • Individuals concerned about their access to resources and data may contact their IT support group to investigate.

Questions, concerns or assistance needed? Please contact the IST Service Desk, helpdesk@uwaterloo.ca or ext. 44357.


 
Update (July 31, 11:34 a.m.): This change has been postponed until further notice. No changes will occur on Wednesday, July 31 at 12:00 p.m.

What is happening? The grouping of faculty, staff, temporary employees, and casual employees in WatIAM is changing to better align with the Workday grouping structure. Please note that this change will not affect any employment records in Human Resources. 
 

When is this happening? Wednesday, July 31 at 12:00 p.m.
 
What is the impact? This change may re-categorize some users in WatIAM into a different employee type (i.e. students are currently grouped with staff but will now be moved to the temporary/casual group). Group memberships within Grouper may also change.
 
What do users need to do? No user action is required. 
 
Questions or concerns? Please contact the IST Service Desk, helpdesk@uwaterloo.ca or ext. 44357.
 
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