Changes to the Teams Roster Sync process

Friday, November 6, 2020

What is happening? The UW Teams Roster Sync system will be upgraded to version 1.5. The following updates will be made: 

  • Automated handling of changes to a D2L course (start/end date, course sections)
  • D2L courses that request a Team will now have the Team created upon request
    • Note: The class roster will not be synced until the course start date or a date requested by the instructor
  • Addition of a new 'Term Cleanup' feature for archiving and deleting Teams

What is Term Cleanup? Term Cleanup archives and deletes the Teams of completed courses using the following procedure:

  • On the day after the course end date, Roster Syncing will be disabled which will remove students from the Team
    • Team owners/members that are not enrolled in a Quest course section will not be removed (guests, TAs, etc.)
  • 30 days after the course end date, the Team will be Archived
    • Users who remain in the Team will retain access to the 'Manage team' setting
    • Students can be re-added to the team to retrieve content if necessary
    • A Team can be unarchived at any point before the deletion date. Note: an unarchived Team will still be deleted on the scheduled deletion date.
  • 365 days after the course end date, the Team will be deleted. All Team content will be deleted; users can request to restore a deleted Team up to 90 days after the deletion date by submitting an RT to rt@uwaterloo.ca.

If you require a change to your course's Team start or end date, please contact learnhelp@uwaterloo.ca.

When is it happening? Friday, November 6.

What do instructors need to do? No action is required. All changes will take effect immediately for Fall 2020 roster sync Teams and all other roster sync Teams going forward. 

Questions or concerns? Please contact the IST Service Desk, helpdesk@uwaterloo.ca or ext. 44357.

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