Qualtrics Online Surveys

Maintenance note: Qualtrics will be undergoing maintenance from Monday, December 18, 8:00 a.m. to Thursday, December 21, 7:00 p.m. All created surveys will still be accessible; however users will not be able to login to the site or create/edit surveys during the maintenance window.This service is provided by means of Qualtrics Insight Platform - a powerful enterprise-class survey system. 

Guidelines for use

Qualtrics may be used by all University of Waterloo employees and graduate students for both academic and non academic purposes. Before considering a non academic survey, please consult with Institutional Analysis and Planning (IAP).

Users of Qualtrics Online Surveys must:

  • Ensure copyright and other legal compliance
  • Ensure consistency with University policy, guidelines and best practices. 
  • Ensure their surveys are in compliance with applicable accessibility requirements and legislation. 
    • Survey developers should note that some Qualtrics question types do not meet common accessibility requirements. Qualtrics includes a tool that survey developers can use to check their survey for possible accessibility issues.
  • Ensure compliance with Qualtrics terms of service.
Features include
  • Create questionnaires from scratch or use pre-made questionnaires.
  • Edit questionnaires by selecting from a vast library of question types and response options.
  • Incorporate skip patterns and other types of logic.
  • Provide anonymous links or send emails with unique links for each respondent for tracking and sending reminder emails.
  • Produce and edit reports with tables and graphs that can be exported in PowerPoint, Word, Excel, or PDF formats.
  • Download data to Excel or SPSS for additional analysis.
  • Data is stored in a Canadian data center and backed up in Canada.
  • File upload add-on that allows respondents to upload files with their survey responses.

Who can use this service:

  • Graduate Students
  • Faculty
  • Staff

How to request this service:

To create your UWaterloo Qualtrics account.

  • Go to https://uwaterloo.qualtrics.com  
  • Log in with your Nexus/WatIAM userid and password
  • Select ‘I don’t have a Qualtrics account’ (there is a legal notice you will need to accept to continue).
  • Set the correct time zone for your Qualtrics account:
    • Profile (icon-top right corner ) -> Account Settings -> User Settings -Change Time Zone ->select “(GMT -05:00) Eastern time (US & Canada)

Support for this service:

Support for this service is available directly from Qualtrics. See Qualtrics support pages for extensive online documentation and access to webinars. Their support form is available from the Help tab for logged-in users.

For problems with accounts please contact IST Qualtrics support.

Pricing/Cost:

No charge

Training and documentation:

Users seeking training are encouraged to attend the Qualtrics Live Training Webinars and refer to the Qualtrics support pages.

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