Email has been streamlined in Waterloo LEARN so that instructors may have easy access to the Classlist for communicating with their students and TAs. After the initial email has been sent, all subsequent correspondence as a result of that email takes place through your email client of choice (forwarding setting on your WatIAM account)

Sending an Email to your Classlist

To send an email to your classlist, go to your course and then select Connect from the course level navigation and then select Classlist.

  • Select Email Classlist.

image of the classlist page with a red box around the email link

  • Use the tabs along the top of the roster list to filter your display (e.g., if you are sending an email only to your students, select Students)
  • If you wish to email a particular section in your course, use the drop down menu beside the View By option to further filter your selection
    • To do so, select Groups, click Apply, select the Group you want to email and click Apply again.
  • Scroll to the bottom of the page and click on Send Email to open the Compose New Message window
  • Compose your message and click Send 

Note: To reduce the likelihood of students spamming the class, email addresses are placed in the Bcc: field.  It is recommended that instructors place their own email address in the To: field so that a copy of the outgoing email can be also saved in the  instructor's default email client of choice.

Note:  Email received from Waterloo LEARN is flagged in the subject line as originating from the system.  You may wish to use filters on your email client to direct all course correspondence into a separate folder.  Please speak to your faculty computing office as they can assist you with creating those filters.

Sending an Email to an Individual

To send an email to an individual in your classlist, go to your course and then select Connect from the course level navigation and then select Classlist.

  • Find the individual in your classlist and check the box to the left of their name (if you check multiple boxes on the same page, the same message can be sent to multiple individuals)
  • Click on the Email link found just above the list of students on the left hand side

image of the classlist with a red box around the student tab and the email link with an arrow pointing to the checkbox beside a student's name

  • Compose your message and click Send

Note: Selecting the check box in the table header to select everyone, will only select everyone on that page. If you have multiple pages in your classlist, the other pages will not be selected and they will not receive the message.

Note: To reduce the likelihood of students spamming the class, email addresses are placed in the Bcc: field.  It is recommended that instructors place their own email address in the To: field so that a copy of the outgoing email can be also saved in the  instructor's default email client of choice.

Note: Email can also be accessed from the minibar along the top of your LEARN system homepage. 

image of the system level email icon with a red box around the email icon and a red arrow pointing to the email link

Finding a Sent Email

To find sent mail:

  • Select the Email hyperlink from the envelope icon in the Minibar along the top of your LEARN system homepage

image of the system level email link from the minibar

  • Select the Sent Mail box from the left hand panel of the email client
  • Filter by All Messages to see previously sent email.

Note: Sent mail cannot be filtered by course and is only visible when All Messages is selected.

image of the sent mail page with a red box around the sent mail and all messages options

Note: At present, we do not have a policy for archiving email, so all email sent from previous terms will be available even after the term has been completed.

Email Users outside of LEARN

Emailing users in your Classlist outside of LEARN can be done by downloading your classlist from Quest and using your email client to contact your students.