Labour Market Impact Assessments (LMIAs)

Labour Market Impact Assessments for non-Canadian hires are now processed through Employment and Social Development Canada (ESDC)/ServiceCanada. Applications for LMIAs are completed and submitted centrally by Frances Hannigan. To begin the process, please email Fran at fhanniga@uwaterloo.ca or call at ext. 36332.

Advertising Requirements:

ESDC/ServiceCanada requires specific advertising in order for an LMIA to be considered. If a position may require you to hire a foreign national, you must follow these advertising requirements:

Faculty Positions - Hire a foreign academic  

Non-Faculty Positions - Hire a temporary foreign worker  

Foreign worker academics websites:


Inviting/Hiring Foreign Nationals

Immigration Regulations R179 and R183 require that any visitors coming to Canada to conduct business must have a letter of invitation indicating where they are conducting that business, the purpose for which they are here and the dates they are visiting. As the University is beginning to put into place policies that will help it adhere to these Regulations, formal invitation letters are now required for all visitors coming to the University of Waterloo for any business purpose. As a matter of good record keeping (per University Policy 46), letters of invitation should be formalized now to ensure appropriate compliance with the University’s statutory and regulatory obligations.

Any invitations to non-Canadian/non-CPR visitors to the campus must first be confirmed for immigration. Inviting Foreign Nationals (PDF) is a guideline document that can be reviewed to give you an idea of how best to invite your visitor to campus.

If you are planning to invite a graduate student to visit, please consider using the International Visiting Graduate Students (IVGS) Program. This program allows the graduate students to use their time spent here toward their degree program at their home institution.

For all other visitors....
Please download the following checklist or use the webform and forward to Frances Hannigan for review.

Foreign Visitor Checklist - 2019 (OnBase Webform) (If you do not have permissions to log in, please contact Frances Hannigan)

Visitor Reference Chart 2016 (PDF)

Please include the following paperwork with the checklist:

  • Non-Faculty Appointment Form or Temporary Employment Authorization Form
  • email/memo/letter authorizing the visit
  • Funding information for the visitor (e.g., award letter from funding agency)
    • If an honorarium is to be considered for the visitor, please review the Human Resources guidelines on honoraria first when including information about this in the paperwork.
  • Current immigration documentation for visitor if already in Canada

Once reviewed, a formal letter of invitation must be sent to the visitor in order to facilitate the application for immigration documentation. Specific wording is required to be included in the letter. A template of a Letter of Appointment for Visitors can be downloaded for use.

Visitor's Appointment Letter - Template (Word Doc)
(for appts. 6 days or longer)

Guest Speaker Letter - MS Word Template (ZIP)  (for appts. 5 days or fewer)

Information for Foreign Hires and Visitors (PDF)