There are different ways to claim your funding based on what was spent, and who the purchaser is.
If an individual made the purchase, please submit an Expense Claim Form (xlsx) with individual documentation showing:
- what was purchased,
- who purchased it and how, and
- that the purchase was used as required.
For more details on this, see the university document on original receipts.
Feds, Feds clubs, societies, and society clubs
If you are an external organization that is under Feds or a student society (like the Mathematics Society, Science Society, Engineering Society, etc) contact your respective reimbursement manager (in societies this will likely be the vice president, finance; in Feds this will be the clubs manager or vice president, operations and finance). The reimbursements manager will coordinate making the expenditure, and after the expenditure has occurred can invoice the Math Endowment Fund to claim funding.
If the organization making the purchase is internal to the university, contact the Math Faculty Finance Officer to determine the best way to receive funding.
For corporations that are audited, simply submit an invoice showing what was spent to claim the reimbursement.
Otherwise, please submit an individual reimbursement claim for the purchaser of any expenses.