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Preparing to graduate | Timelines

The deadline for submitting a Graduate Studies Intention to Graduate/Program Completion Form to the University of Waterloo Graduate Studies Office (GSO) in time for a student to graduate at a particular convocation is August 31 for Fall convocation and April 30 for Spring convocation. Students should submit the Intention to Graduate/Program Completion Form at the time of completion to ensure that program/degree information is verified/approved by the unit and the completion date, future degree conferral date and degree are recorded by GSO for their academic record/transcript.

The following table outlines deadline dates for June (Spring) and October (Fall) convocations.

Should a deadline fall on a weekend or civic holiday, GSO will extend the deadline until the following business day.

Action PhD MMath Comments
Approval form to MGO 6 weeks 2 weeks

Before oral defence.

Notice of PhD Thesis Submission for Display and Oral Defence (fillable)

Thesis to MGO for display 6 weeks 2 weeks Before oral defence.
Notice of Reciept of PhD THesis 4 weeks  Not available for MMath

Before oral defence.

Notice of Receipt of PhD Thesis (fillable)

Written report in from External Examiner 10 days before oral defence Not available for MMath  

Oral Defence - with successful defence

 

 

Not available for MMath Departments/school may have earlier deadlines.
Degree or MMath research paper approval to GSO

April 30 (Spring)

August 31 (Fall)

April 30 (Spring)

August 31 (Fall)

Form available from departments/school graduate program co-ordinator.
Submission of thesis to UWSpace

April 30 (Spring)

August 31 (Fall)

April 30 (Spring)

August 31 (Fall)

 
Intent to Graduate/Program Completion form to GSO (Ira G. Needles Hall)

April 30 (Spring)

August 31 (Fall)

April 30 (Spring)

August 31 (Fall)

https://uwaterloo.ca/forms/graduate-studies/graduate-studies-intention-graduateprogram-completion

Note: Students who complete after April 30/August 31 will graduate at the next convocation. Students completing degree requirements after this date must enrol as an active student and pay fees (plus applicable late fees if necessary) and will be eligible for a refund of their fees according to the UWaterloo fee refund schedule upon submission of an intent to graduate form  https://uwaterloo.ca/forms/graduate-studies/graduate-studies-intention-graduateprogram-completion to GSO.

After all degree requirements are complete a statement the student is "degree completed and will graduate at the [date] convocation ceremony" will appear on the student's transcript. (03/09)