If you are looking for an exception to a rule or Faculty policy, you would submit a petition to the Math Standings and Promotions (S&P) committee.
Here is a list of some common petitions:
- Adding or dropping courses after the published deadline
- Increasing your failure count or attempt count
- Asking for a non-degree term for transferring to another faculty
- Reconsideration of your academic standing
- Clearing a term
What is the process?
- Talk to your academic advisor about your concerns to see if your situation warrants a petition.
- If your advisor supports your decision to petition, your next step is to complete a Petition for Exception to Academic Regulations, write your letter and gather your supporting documentation.
- Once you have completed the petition form and have all your supporting documentation, return to your advisor and go over your petition with them.
- If the supporting documents you are submitting are not in English, they must be officially translated. The Kitchener-Waterloo Multicultural Centre provides a translation service.
- Your advisor will sign it and add any comments if warranted. They typically sign “no recommendation” as it is the S&P committee who makes the decision. Students requesting a non-degree term do not need an advisors signature.
- Petition forms are submitted directly to The Student Service Centre (The Centre) in Needles Hall, 1st floor by noon on the Wednesday before each S&P meeting.
- The S&P committee meetings are regularly scheduled throughout each term.
What types of decisions are made?
There are four possible decisions that the committee can make:
- Granted, the committee agrees with your petition.
- Not Granted, the committee disagrees with your petition.
- Deferred – there was insufficient evidence and/or further information is required or the Committee requires you to complete a conditional term and will give you a decision once the term has been completed.
- Not Granted as requested – there are modifications to your petition.
When will I find out the results of my petition?
Results are emailed to you, typically, one week after the meeting date.
How do I petition for a non-degree term?
If you have been required to withdraw from Math, and your petition is to request a non-degree term to facilitate a transfer to another faculty:
- Consult with an advisor from the faculty you wish to transfer into. Bring a completed Internal/Transfer Faculty Application form identifying your course choices and obtain your desired faculty advisor’s signature. Depending on the faculty your wish to transfer into, additional paperwork might need to be completed.
- Complete the petition form, indicating your reasons for transfer and the steps you have taken and will take to ensure you succeed in your new faculty.
- A math advisor signature is not required for this type of petition.
- Submit the petition, the internal transfer form, and any additional paperwork to The Centre.
- These types of petitions must be made one month prior to the term in which you want to enrol.
- If your petition has been initiated due to a mental or physical illness, the committee will require:
- Supporting documentation. This could include doctors’ letters, a letter from a counsellor, hospital documents, etc.
- Reason to believe that you are ready to resume your studies. Depending on your circumstances, this might be included in your medical documentation (a physical injury, for example, might be expected to heal within a certain time frame). Otherwise, the committee might require one or both of the following:
- A “Fitness to Return to Studies” (FTRTS) letter from a medical professional familiar with your case. This is what it sounds like; a professional opinion as to whether or not your illness is likely to continue to interfere with your studies. In some cases a doctor will be able to say that a student has recovered completely, and in others they may be able to say that the illness can be managed.
- A plan of action for how to manage your illness (which might be part of the FTRTS letter), or for how you will respond if faced with adversity in the future. For example, the committee might be interested to know what you might do differently if you could go back in time: do you know which academic advisors you would contact, and what other support services you would utilize?
- For all petitions:
- You need supporting documentation.
- Clearly explain your dates. For example, if your petition is in regards to an illness that affected you during exams, your doctor’s notes should support the dates that you have outlined in your petition.
- Get letters of support, where relevant, from instructors, family members, etc.