Space management

Space reports

The Space Management Office is the official custodian of space records. These records include information such as:

Department of ownership
Room size
Room usage
Floor plans

The records are maintained using Archibus. Authorized users have access to Archibus reports which you can view, print, or export to Excel. The Dean's Office can provide userids and passwords.

Space attributes

Ownership

The Dean's Office assigns ownership of rooms, working with the University Space Managemement Office.

Size

Plant Operations maintains room dimensions in the Archibus database. During construction and renovations, Plant Operations will make updates.

Usage

Various levels both inside and outside of the institution track and report on the usage of rooms. Each department/school must inform the Dean's Office of changes in room usage. We use two coding mechanisms:

Council of Ontario Universities (COU) space classification codes
Taylor, Lieberfeld, and Heldman space classification codes

For consistency within the Faculty, we commonly use the codes in the following list. If a room has multiple purposes you can split the codes according to a percentage.

Office spaces
Type	Room type (COU)	Room standard (TLH) description
Faculty Office - Faculty, Chair, Sessional, Retiree	4.1 - Academic Offices	30000 - Office Facilities
Support Staff Office - Administrative and Technical	4.4 - Support Staff Office	30000 - Office Facilities
Grad Student Office - individual and shared (hotel) offices	4.3 - Graduate Student Office	30001 - Student Office Facilities
Research assistant	4.2 - Research Office/Project Space	30000 - Office Facilities
Post Doc/Visitor office	4.2 - Research Office/Project Space	30000 - Office Facilities
Co-op student	4.4 - Support Staff Office	30000 - Office Facilities
Student Club Office	14.1 - Student Offices	30001 - Student Office Facilities

Non-office space
Type	Room type (COU)	Room standard (TLH) description
Graduate Classroom - for classes reported in the registrar's Schedule of Classes	1.2 - Non-tiered classrooms	10000 - Classroom Facilities - Instructional Space
Seminar Rooms, PhD Defenses etc	4.5 - Office Support Space	10000 - Classroom Facilities - Instructional Space
Meeting/Conference Room	4.5 - Office Support Space	30003 - Meeting Space
*Note that the above three may need split-coding based on proportion of usage
Research Lab - specialized equipment, workspace and collaboration space	3.1 - Research Laboratory Space	24008 - Laboratory Project Space
Research Lab - integrated space with: - grad student offices - integrated collaboration/meeting area - kitchenette - dedicated server for lab	Split based on floor area: xx% 4.3 - Graduate Student Office yy% 3.1 - Research Laboratory Space zz% 4.5 - Office Support Space zz% 3.2 - Laboratory Support Space	30001 - Student Office Facilitites 30003 - Meeting Space 76005 - Kitchenette 21006 - Computer Equipment/Hardware
Scheduled Computer lab - for labs reported in Registrar's Schedule of Classes	2.1 - Scheduled Class Laboratory	21005 - Computer Workstations
Unscheduled Computer lab - restricted access	2.2 - Unscheduled Class Laboratory	21005 - Computer Workstations
Unscheduled Computer lab - open for general use	5.5 - Study Space
Student Lounge - open to all university students	14.3 - Lounge and Service Space	75001 - Student Lounge
Student Study Space - include open corridor study spaces	11.1 - Study Space	40000 - Study Areas
Lounge or Kitchenette - department or faculty lounge	4.5 - Office Support Space	30002 - Office Facilities Service
Office Support - library (theses), mailroom, copier/print room	4.5 - Office Support Space	30002 - Office Facilities Service
Storage	4.5 - Office Support Space	22001 - Storage
Computer Server Room	4.5 - Office Support Space	21006 - Computer Equipment/Hardware