Space reports
The Space Management Office is the official custodian of space records. These records include information such as:
- Department of ownership
- Room size
- Room usage
- Floor plans
The records are maintained using Archibus. Authorized users have access to Archibus reports which you can view, print, or export to Excel. The Dean's Office can provide userids and passwords.
Space attributes
Ownership
The Dean's Office assigns ownership of rooms, working with the University Space Managemement Office.
Size
Plant Operations maintains room dimensions in the Archibus database. During construction and renovations, Plant Operations will make updates.
Usage
Various levels both inside and outside of the institution track and report on the usage of rooms. Each department/school must inform the Dean's Office of changes in room usage. We use two coding mechanisms:
-
Council of Ontario Universities (COU) space classification codes
-
Taylor, Lieberfeld, and Heldman space classification codes
For consistency within the Faculty, we commonly use the codes in the following list. If a room has multiple purposes you can split the codes according to a percentage.
Type | Room type (COU) | Room standard (TLH) description |
---|---|---|
Faculty Office - Faculty, Chair, Sessional, Retiree |
4.1 - Academic Offices |
30000 - Office Facilities |
Support Staff Office - Administrative and Technical |
4.4 - Support Staff Office |
30000 - Office Facilities |
Grad Student Office - individual and shared (hotel) offices |
4.3 - Graduate Student Office |
30001 - Student Office Facilities |
Research assistant |
4.2 - Research Office/Project Space |
30000 - Office Facilities |
Post Doc/Visitor office |
4.2 - Research Office/Project Space |
30000 - Office Facilities |
Co-op student |
4.4 - Support Staff Office |
30000 - Office Facilities |
Student Club Office |
14.1 - Student Offices |
30001 - Student Office Facilities |
Type | Room type (COU) | Room standard (TLH) description |
---|---|---|
Graduate Classroom - for classes reported in the registrar's Schedule of Classes |
1.2 - Non-tiered classrooms |
10000 - Classroom Facilities - Instructional Space |
Seminar Rooms, PhD Defenses etc |
4.5 - Office Support Space |
10000 - Classroom Facilities - Instructional Space |
Meeting/Conference Room |
4.5 - Office Support Space |
30003 - Meeting Space |
*Note that the above three may need split-coding based on proportion of usage |
|
|
Research Lab - specialized equipment, workspace and collaboration space |
3.1 - Research Laboratory Space |
24008 - Laboratory Project Space |
Research Lab - integrated space with: |
Split based on floor area: |
|
Scheduled Computer lab - for labs reported in Registrar's Schedule of Classes |
2.1 - Scheduled Class Laboratory |
21005 - Computer Workstations |
Unscheduled Computer lab - restricted access |
2.2 - Unscheduled Class Laboratory |
21005 - Computer Workstations |
Unscheduled Computer lab - open for general use |
5.5 - Study Space |
|
Student Lounge - open to all university students |
14.3 - Lounge and Service Space |
75001 - Student Lounge |
Student Study Space - include open corridor study spaces |
11.1 - Study Space |
40000 - Study Areas |
Lounge or Kitchenette - department or faculty lounge |
4.5 - Office Support Space |
30002 - Office Facilities Service |
Office Support - library (theses), mailroom, copier/print room |
4.5 - Office Support Space |
30002 - Office Facilities Service |
Storage |
4.5 - Office Support Space |
22001 - Storage |
Computer Server Room |
4.5 - Office Support Space |
21006 - Computer Equipment/Hardware |