Job id# 2408 - Business/ Systems Analyst – Finance – USG 11 – (2 positions)
The successful candidate will be a professional accountant (CA, CMA, CGA) with a university degree and financial system experience in an enterprise wide computerized accounting environment. He/she will be responsible for optimizing the application of technology, business and accounting with regards to financial and finance-related systems and for transforming business processes and reporting. Primary responsibilities will include: researching and analyzing new business and system initiatives and developing business cases and in-depth system expertise.
He/she will possess an in depth understanding of generally accepted accounting principles and their application to not-for-profit organizations is preferred. He/she must be a conceptual thinker with strategic planning skills and initiative and is capable of working independently with a strong work ethic. With a solid understanding of the business analyst body of knowledge and an appreciation for project management, the individual will transform stakeholder requirements into effective, efficient and progressive systems. The individual will be an advanced user of Microsoft Office applications and proficient in using analytical and process diagram software. The individual will have proficient knowledge of enterprise wide financial systems; Oracle E-Business Suite or Peoplesoft Campus Solutions is preferred. Strong analytical and problem solving skills with exceptional attention to detail; superior time management, interpersonal, communication and listening skills; and a high degree of judgment, tact and diplomacy are essential.
Job id# 2588 - Associate Director, Counselling Services - Counselling Services - USG 15
Completion of a Master’s degree in a mental health field. Ph.D. or Psy.D. degree in a related field beneficial. Licensed or eligible to be licensed within a Regulated Mental Health Profession within the province of Ontario. Extensive people management experience required including a strong track record of performance management with direct reports. Progressive clinical and administrative experience in a student-focused post-secondary environment with a background highlighted by mental health and student development expertise. Excellent interpersonal, communication and organizational skills as well as strategic thinking, human resource management, familiarity with applied research methods and a genuine appreciation of the benefits of collaborative intra- and inter-departmental functioning in an ever changing environment. Familiarity with the use of electronic records systems in a health care or university setting; basic computing skills using word, power-point and excel; experience with conducting and utilizing applied health care, student assessment and program evaluation research is preferred.
Job id# 2620 - Lab Instructor/Hardware Specialist - Electrical & Computer Engineering - USG 9-12
Bachelors of Applied Science degree in Electrical Engineering is required. M.A.Sc. or relevant industrial experience is an asset. Area of specialization should encompass: electronic circuits including differential pairs, biasing, differential and multistage amplifiers; operational amplifiers; characterization of diodes/transistors; electromagnetism; RF/microwave concepts such as plane waves, boundary conditions, and transmission lines. Willingness to train for other specializations, as required by the department. Experience in working with different measurement instruments in the area of specialization is required. Proven aptitude for teaching and a demonstrated interest in working with students is required. Experience with hardware design procedures and software packages related to the area of specialization. Knowledge of computer interfacing with measurement instrumentation is required. Well-developed oral and written communications skills. Proven ability to establish and maintain procedures for ensuring safety of students and staff in the lab. Good organizational, interpersonal, and analytical skills. Ability to work independently as well as part of a team is required. Self-motivation in taking initiatives to improve the quality of labs, teaching, and working environment is required. Ability to specify, evaluate, install, test, and service the required hardware for labs is required. Obtaining the PEng registration within three years after hiring is required. It will be an asset if the candidate has experience in: running labs, troubleshooting electrical circuits; software; and equipment, giving tutorials/lectures and demonstrations, writing and updating lab manuals, developing new labs, marking reports, evaluating technical presentations, monitoring and enforcing safety in the labs or a similar environment, and purchasing hardware and software in the area of specialization. This job may involve some lifting and standing for extended periods of time as well as occasional evening or weekend work.This vacancy is at the USG 9-12 level.
Job id# 2301 - Staff Optometrist – Optometry Clinic -USG 12
Doctor of Optometry Degree (OD) or equivalent; completion of a residency program in the areas of Primary Care, Contact Lens and/or Ocular Health is preferred. Several years of experience in an academic setting in a clinical supervisory role, preferably at Waterloo is required. General certificate to practice Optometry in Ontario is required, including the ability to prescribe therapeutic pharmaceutical agents (TPAs). Excellent organizational and communication skills required.
Job id# 2648 - Laboratory Instructor/Hardware Specialist - Electrical & Computer Engineering - USG 8-10
B.A.Sc. in Electrical Engineering is required. M.A.Sc. or relevant industrial experience is an asset. Area of specialization should cover safety procedures and implementation; motors, generators, transformers, three-phase circuits; power electronics, modeling and analysis techniques; power transmission and distribution; digital logic and circuits; programming (assembly and high-level) and debugging; microprocessor system architecture, and interfacing; FPGAs; and working knowledge of VHDL.
Experience in working with different measurement instruments in the area of specialization is required. Proven aptitude for teaching and a demonstrated interest in working with students is required. Experience with hardware design procedures and software packages related to the area of specialization. Knowledge of computer interfacing with measurement instrumentation is required. Well-developed oral and written communication skills. Proven ability to establish and maintain procedures for ensuring safety of students and staff in the lab.
Good organizational, interpersonal, analytical and time-management skills. Ability to work independently, as well as part of a team, is required. Self-motivation in taking initiatives to improve the quality of labs, teaching, and working environment is required. Ability to specify, evaluate, install, test, and service the required hardware and/or software for labs. PEng registration is desirable. It will be an asset if the candidate has experience in: supervising labs, troubleshooting (electronic circuits, software, and equipment), giving tutorials and demonstrations, writing and updating lab manuals, developing new experiments, marking reports and presentations, monitoring and enforcing safety in the labs or in a similar environment, and purchasing hardware and software in the area of specialization. This job may involve some lifting and standing for extended periods of time as well as occasional evening or weekend work. This vacancy is at the USG 8-10 level.
Job ID 2665 – Marketing & Communications Coordinator – Conrad Business, Entrepreneurship and Technology Centre – USG 6
The Conrad Business Entrepreneurship and Technology Centre (Conrad) seeks an outstanding communications professional for the position of Marketing and Communications Coordinator within Conrad’s marketing and communications team. Conrad is an entrepreneurial academic unit within the Faculty of Engineering with unique students, programs, and needs. The ideal candidate will thrive in a fast-paced environment marked by competing deadlines, shifting priorities, and a rapid news cycle. Conrad’s Marketing and Communications Coordinator is a pivotal member of the Marketing team and the wider Conrad community -- central to executing on its mission and objectives by helping to ensure clear and timely communications within Conrad and among its shareholders, and by helping to share Conrad stories with the world.
The successful candidate must:
- Have a university degree in Communications, English, Marketing, or a related discipline, or equivalent work experience. Graduate training is considered an asset.
- Have at least 2 years of experience in a marketing and/or communications role. Experience in an education setting is considered an asset.
- Possess excellent promotional/persuasive writing skills and be passionate about the power of storytelling in marketing communications.
- Have an above average understanding of English grammar and working knowledge of branding principals/best practices.
- Have demonstrated social media and content marketing skills as well as familiarity with social platforms and principles including but not limited to Facebook, Twitter, Hootsuite, Instagram, and LinkedIn.
- Enjoy working as part of a team and possess excellent interpersonal skills including the ability to build consensus among a variety of stakeholders (staff, students, faculty, alumni, community members, various UWaterloo departments/units).
- Demonstrate above average time management skills and the ability to deliver high-touch customer service.
Must hold an Ontario Provincial Electrician Certificate and a sound working knowledge of the Electrical Safety Code standards and a minimum of five (5) years experience as a certified electrician. Knowledge of motor controls, electrical installations and electrical preventive maintenance is required. Ability to read and interpret electrical diagrams and blueprints.
Must have a minimum of a grade 12 education or equivalent, Millwright apprenticeship, Provincial trade certification and five years recent practical experience in the installation, operation and maintenance of mechanical equipment such as fans, pumps, hot water and low pressure steam systems including steam traps, relief valves, air vents and process piping. Knowledge of trade tools, lathes and milling machines. Must have the ability to read and interpret blueprints and drawings. The Mechanic I Millwright does the work of other trades as required to the limit of their skill, training and code requirements.
Job id# 2691 - Development Officer, Leadership Giving - Advancement-Leadership Giving - USG 9-11
University degree or equivalent education and relevant experience. Several years of progressive fundraising experience, including face-to-face solicitations and volunteer management. Knowledge of giving vehicles and non-complex gifts. Experience writing promotional materials and proposals. Excellent communication, analytical, interpersonal, project management and problem-solving skills. Understanding of the key role of university education and the importance of attracting and retaining the best talent available (students, faculty and staff). Understanding the university environment including the integration of research and teaching. Demonstrated ability to take initiative and work independently and effectively as part of a team in a highly computerized and challenging environment. This position involves some travel and occasional evening and weekend hours.
Must have graduated from an approved technical college and have a minimum of five (5) years of continuous practical work on control systems. Ability to troubleshoot and repair control systems equipment. Must have knowledge of electronic and pneumatic controls and be familiar with comfort control systems, air supply and return units. Requires good understanding of the operation and function of a building automation system.
Job id# 2715 - Head, Digital Initiatives – Library - USG 13
ALA-accredited MLS/MLIS degree, or equivalent. Demonstrated progressive responsibility and experience in leadership and management with a proven track record of achievement and success within a higher education environment. Excellent communication and interpersonal skills, both oral and written. Excellent organizational, analytical and problem-solving skills. Demonstrated ability to lead change, and identify and implement new technologies, services and work methods; ability to learn and evaluate new technologies quickly. Competencies will include strategic thinking, project management, metadata, information technology, human resources management, interpersonal, organizational and communication skills, instruction and training.
Demonstrated ability to independently, as well as collaboratively, plan, coordinate, and implement effective digital projects, including managing multiple and simultaneous projects. Knowledge and understanding of emergent and best practices, standards, current programming languages and frameworks, issues and trends relating to web technologies and digital initiatives in the library environment. Knowledge of web information architecture and usability best practices. Knowledge of the standards and technological framework for digital preservation. Knowledge of data and metadata standards prevalent in libraries. Demonstrated knowledge of current information technology standards and developments in libraries and higher education. Knowledge and understanding of library enterprise applications such as integrated library systems, discovery systems, and electronic resource management systems. Knowledge of research data management trends in academic libraries
Assets: Several years professional experience in managing web presence, digital services and/or digital asset projects in an academic or large public institution. Knowledge of business intelligence and analytics packages and their use in libraries. Working knowledge of, and experience with, a wide variety of media including text, music, still images, audio and video.
The job description is located at: http://www.lib.uwaterloo.ca/staff/liboff/head_digital_initiatives.html
Job id# 2728 - Information Systems Specialist – Information Systems & Technology - USG 9-12
University degree in Computer Science, or equivalent post-secondary education experience required. Application development experience in a Microsoft environment (SQL Server, Visual Studio, C#, .NET MVC and WebForms, Reporting Services, Team Foundation Server) is required. Significant experience with SQL Server development is essential, including stored procedures, custom functions, triggers, cursors and XML data types. The successful candidate will have had significant exposure to change management practices and procedures, including incident tracking, project prioritization, structured testing, version control and managed software releases. Preference will be given to individuals with experience with larger, enterprise applications that support multiple stakeholders. Experience in a production support role is an asset. Creative problem solver with ability to find innovative solutions desired. Must have excellent interpersonal, customer service, communication (oral and written), organizational, research and analytical skills. Must demonstrate knowledge and application of sound application architecture design and practice. Must demonstrate knowledge of the overall SDLC process and practice in development methodologies (i.e. Waterfall, Agile). Proven ability to engage effectively with co-workers, clients, and third party partners with tact and diplomacy. Ability to work independently and as part of a team within a busy and dynamic environment. Experience as a team lead with a demonstrated ability to mentor staff required. Occasional work outside of regular business hours.
Job Id#2727 – Senior Laboratory Instructor, Nanotechnology Engineering – Chemical Engineering – USG 10
MASc or PhD degree in Chemical Engineering or Chemistry or have equivalent education and experience. Professional Engineer status or eligibility is a requirement. Must have fundamental knowledge in nano-materials chemistry, polymer chemistry or in nanobiotechnology and all aspects of safety in nano research. Excellent oral and written communication. 4 years’ experience preferred in teaching undergraduate students or equivalent industrial training. Excellent organizational, time management, interpersonal and analytical skills. Demonstrated experience in lab course development and instruction. Experience with nanoengineering equipment and supplies. Familiarity with nanoengineering test and measurement instrumentation and/or software. Ability to communicate clearly and effectively with students and teaching assistants in laboratory settings, with course instructors in the area of specialization, with NE laboratory coordinator as well as with other NE and/or CHEM and CHE staff and faculty.
Must have Provincial Trade Certification and five years recent practical experience in plumbing maintenance in an industrial, commercial or institutional setting. Must be familiar with the installation and repair of industrial sized service mains, shut off valves, hydrants, domestic hot water systems, building heating, chilled water and low pressure steam systems. Must be familiar with maintenance requirements and procedures for testing and repair of wet and dry sprinkler systems. Must be able to read and interpret blueprints and drawings and direct the work of others as required. Backflow device certification is required. Performs the work of other trades as required to the limit of their skill, training and code requirements.
Job ID 2730 - Associate Director, Operations - Advancement Services – USG 12
A proven track record of achievement and success with operations management, you will be responsible for leading, providing strategic oversight for, and being accountable for the activities and results of some of the core business units within the Office of Advancement—Gift Processing, Records, and Training/Human Resources. Systematic and self-motivated, your deep technical expertise will be matched by your ability to encourage and lead your team and contribute to creating a positive working environment. Your exceptional verbal and written communication skills will enable you to work collaboratively and effectively both internally and externally to the University. A flexible, open minded thinker, you can find creative solutions to complex issues within the boundaries of a highly regulated environment. A university degree or equivalent combination of education and experience is required with preference given to professional qualification in business, finance, or human resources. Knowledge of the charitable sector and fundraising databases like The Raiser’s Edge are a distinct advantage. With 7-10 years of progressive management experience preferably in an advancement role, you have experience developing, implementing and managing an operating budget.
Job id# 2754 - Mechatronics Engineer - Mechanical and Mechatronics Engineering - USG 9/10
A degree in mechanical engineering or a similar engineering program is required. Must be a Professional Engineer in Ontario or a registered Engineer in Training. Several years of relevant experience is required. A strong aptitude for mechanical technologies and systems is essential. Must have good knowledge and operational experience in many of the following areas: multidisciplinary design of consumer products, engineering tools (i.e. Labview, MatLab), computer aided design and solid modelling, commercialization of products and technologies, patenting, product sourcing, electro-mechanical systems, thermal and fluids test and measurement techniques, material properties and materials testing, hydraulic, pneumatic, and electric control systems, analog and digital circuit design, systems maintenance and calibration, software development and programming, safety standards and procedures. Must be able to effectively communicate with people at all levels of knowledge and experience. Demonstrated ability to independently advise and instruct students. Some work in the heavy labs can include large and dirty equipment. Work outside of normal hours may be occasionally required to deal with emergencies, maintenance, extended run experiments, or upgrades.
Job id# 2753 - Communications Associate - Advancement Communication & Donor Relations - USG 8
Degree with specialization in English, Writing, Marketing, Communications, or equivalent combination of education and demonstrated experience in the communications field. Communications experience in a university, not-for-profit or charitable organization, including strong copy editing experience and demonstrated ability to write creatively and persuasively. Sound knowledge of print and digital production processes including experience securing project quotes and dealing with contractors/vendors. Sound knowledge of web based and digital communications. Excellent project management experience and the ability to manage numerous projects concurrently. Proven ability in the planning and implementation of special initiatives, developing and maintaining relationships with a wide range of individuals, including students and volunteers. Demonstrated ability to take initiative and work independently and as a team member in a fast-paced, challenging and highly computerized environment. Excellent interpersonal, analytical and organizational skills. Knowledge of university fundraising and stewardship practices an important component.
Job id# 2759 - Director of Advancement, Faculty of Environment - Dean of Environment Office - USG 14-15
The Director of Advancement in the Faculty of Environment (Environment) will be a collaborative, results driven, self-starter, who exemplifies our University’s commitment to excellence and innovation. With an appreciation of the complexities of a decentralized university environment, the ideal candidate will have a broad and diverse range of interests and an investigative and natural curiosity to absorb and learn from the brilliant people and programs in our Faculty and across our campus.
Reporting jointly to the Associate Vice-President, Development (or designate) and the Dean of Environment, the Director of Advancement is responsible for development and alumni relations activities within Environment. The incumbent will self-assuredly articulate a wide variety of opportunities to inspire investments in our innovative programs and services. Having solid and credible successes in major gift fundraising including those with individuals, corporations and foundations, the Director of Advancement, Environment will have a genuine and authentic donor centric orientation.
•Completion of a Bachelor’s degree or equivalent education and experience, CFRE certification and an advanced degree would be an asset.
•Eight or more years of progressive fundraising experience with a proven track record of achievement and success with raising funds at the $100,000 - $1 million level from individuals, corporations and foundations.
•Fundraising competencies, including strategic thinking, people management, interpersonal, organizational and communication skills as well as excellent judgment and an ability to develop and nurture key relationships.
•Demonstrated success in building and managing teams, planning and budget development, serving as both a leader and a participant in integrated teams.
•An ability to work under pressure, juggle multiple timelines, negotiate with donors, mediate amongst staff and faculty, interact with a diverse client base including other members of the University of Waterloo fundraising team, the Vice-President, faculty members, deans and senior administration and staff of other university business units.
•A working knowledge of the university environment is a definite asset.
Job id# 2406 - Manager, Corporate Accounting and Financial Reporting - Finance - USG 13
The successful candidate will have a Bachelor’s Degree coupled with an accounting designation (CA, CMA or CGA – CA preferred). 5+ years of progressive accounting experience in a complex, enterprise wide computerized accounting environment. Recent, senior-level responsibilities in preparing and reviewing annual corporate financial statements in accordance with GAAP for a large organization, including monitoring, analyzing and implementing changes in accounting and regulatory reporting requirements. Demonstrated experience ensuring the accurate and timely recording of all corporate transactions; preparing and reviewing account reconciliations; and participating in the audit process and communicating with external auditors. Must have a successful track record of people management and leadership including experience with performance management, coaching & mentoring of direct reports. Experience with capital accounting and financial system implementations would be an asset.
He/she will possess advanced accounting and technical skills to deal with complex reporting and accounting issues and an in depth understanding of generally accepted accounting principles and their application to not-for-profit organizations is preferred. He/she must be a conceptual thinker with strategic planning skills and initiative and is capable of working independently with a strong work ethic. Strong analytical and problem solving skills with exceptional attention to detail; superior time management, interpersonal, communication and listening skills; and a high degree of judgment, tact and diplomacy are essential. The individual will be an advanced user of Microsoft Office applications and knowledge of Oracle E-Business Suite is an asset.
Job Id# 2756 – Information Systems Specialist - Information Systems and Technology – USG 9-13
University degree required in a computer-related field; or equivalent education and extensive experience. Demonstrated experience in systems and business analysis, project management, customer service, as well as proficient technical skills on platforms such as Windows Servers, MSSQL databases, web applications, desktop computing, and system administration. Proven ability to leverage strong leadership competencies and liaise closely with client groups across campus and with development and technical staff in support of providing excellent client service for campus systems. The position also will require excellent troubleshooting ability along with hands-on experience in technical support. The successful candidate must have exceptional interpersonal, leadership, customer service, communication, organizational, research and analytical skills with proven ability to interact with co-workers, clients, and third party vendors with tact and diplomacy. Must work independently and as part of a team within a busy and dynamic environment, with experience managing multiple tasks at once. As such, occasional work outside of regular business hours will be required, including evenings and weekends.
Job ID# 2718 – Employee Career Advisor - Cooperative Education & Career Action – USG 10
As a key member of the Centre for Career Action, the Employee Career Advisor works with uWaterloo Employees to guide them to take action to achieve their career goals. This position reports to the Assistant Director, Centre for Career Action with a dotted line to the Director of Human Resources. Masters degree in counselling-related discipline or equivalent education and experience. Knowledge and application of career counselling theory. Excellent individual advisement and group facilitation skills. Certified to administer Myers Briggs Type Indicator and Strong Interest Inventory. Experience working with a diverse client population. Excellent interpersonal (including outreach and networking), and communication (oral and written) skills. Strong organizational and research abilities. Promotion/marketing experience an asset. Willingness to work some early evenings.
Job Id# 2765 - Accreditation Assistant - Electrical & Computer Engineering - USG 5
Bachelor’s degree and/or equivalent education or related experience. Minimum 3 years administrative experience, preferably in an academic environment. Intermediate experience using Word, Excel and pivot tables, advanced skills preferred. Intermediate with SharePoint, database management, and web content management software required, advanced skills preferred. Knowledge of CEAB standards and reporting requirements preferred. Excellent organizational skills and the ability to collect and analyze data. Ability to be thorough, accurate and have a high level of attention to detail is essential. Proven ability to coordinate the preparation of reports and accreditation materials including formatting large documents. Outstanding communication and collaborative skills with a commitment to building excellent relationships with a variety of stakeholders. Demonstrated ability to meet deadlines and achieve deliverables with minimal supervision. Demonstrated experience with minute taking an asset. Working knowledge of Quest an asset. Knowledge of assessment methodologies, document resource management systems, and tools an asset. Occasional travel and weekend/evening work required.
Job Id# 2769 - Undergraduate Studies Coordinator - Mechanical & Mechatronics Engineering - USG 6
A Bachelor’s degree in a related field or equivalent education and/or related experience required. Administrative experience, preferably within an academic environment. Experience within an undergraduate role and knowledge of the University's policies and procedures as they relate to undergraduate students is desirable.
Proven ability to work as part of a team and contribute to the success of the team. Must have experience scheduling a very large number of courses, ensuring schedules are conflict free for students and faculty. Demonstrated ability to track expenses against budget, make recommendations about budgets and explain finance policies and procedures to others. Proven ability to summarize information and disseminate to others effectively in a timely manner. Previous experience recording a variety of academic information efficiently for ease and analysis of reporting. Experience developing metrics and analytics and reporting on metrics to academic leaders or equivalent. Proficiency with spreadsheets at an intermediate level is required and will be assessed. Experience with web page maintenance, Quest, LEARN, Drupal, Infosilem, SharePoint, FORE or equivalents is an asset. Strong interpersonal, organizational and communication skills (oral and written) and the ability to work independently in a team environment. Excellent customer service skills, attention to detail and confidentiality are essential to the position.
Job id# 2763 - Liaison Librarian – Library – USG 10-13
ALA-accredited MLS/MLIS degree and/or equivalent education and experience is required. Academic background or work experience in Pharmacy or related health sciences disciplines is required. The successful candidate must be a proven self-starter with demonstrated commitment to innovation, creativity, and excellence with excellent communication skills, both oral and written. Commitment to fostering positive working relationships within an academic environment & building partnerships that align with strategic campus directions is essential. The successful candidate must demonstrate superior customer relationship management skills, with the ability to maintain effective working relationships across multiple and diverse organizations, and across levels within organizations from specialist to executive level in a respectful and sensitive manner. The ability to develop, deliver and assess instructional content that supports and contributes to undergraduate and graduate curricula by being embedded within courses. Demonstrated knowledge of current practices and trends in health sciences librarianship including: expert searching of health sciences databases such as PubMed, EMBASE, Cochrane Library; supporting evidence based practice; familiarity with systematic review and other knowledge synthesis techniques; scholarly communication and open access publishing; supporting academic integrity, citation management and copyright within an academic environment. Demonstrated ability to independently, as well as collaboratively, plan, coordinate, implement and assess effective services and collections projects, including managing multiple and simultaneous projects is imperative. An understanding of the collection development process including principles of proactive information resources development and management, budgeting, licensing and strong vendor relationships is required. Proven ability to work effectively in a service oriented environment, which values collaboration and collegiality. Excellent organizational and problem-solving skills. Demonstrated ability to analyze data and synthesize recommendations. Ability and aptitude to use and learn new technologies to enhance and deliver information services is required. Experience with health librarianship in an academic setting and/or with a professional program are assets. Experience contributing to grant applications as a member of a research team is an asset.
Job id# 2777 - Research Data Analyst - Office of Research - USG 9
Undergraduate degree with progressive data analysis experience, preferably in a university environment, or equivalent education and experience. Evidence of comprehensive skills in data collection, management, interpretation, and analysis plus mathematical and statistical methods, information analysis and synthesis, and project management. Demonstrated depth and breadth of knowledge of metrics related to individual and institutional sponsored research; bibliometrics; research impact measures; and basic and derivative metrics, such as publication counts, citation counts, h-indices, journal or discipline normalized metrics, and other index metrics. Understanding of issues related to bibliometrics tools, their discipline-specific effectiveness, and their interpretation and misuse. Proven analytical and interpretive skills. Excellent written and oral communication skills. Proven success in working independently, handling multiple tasks, meeting deadlines, and excelling in a fast-paced environment characterized by changing priorities. Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive approach to working with colleagues. Advanced knowledge of MS Word and Excel. Proficiency with PowerPoint and report-writing tools such as Cognos/Impromptu.
Job id# 2771 - Undergraduate Coordinator & Advisor – Sociology & Legal Studies - USG 5
Bachelor's degree, or equivalent combination of education and/or experience is required. Must have administrative experience. Experience in advisement and administration of an undergraduate studies program in an academic environment is strongly preferred. Familiarity with curriculum development procedures is a definite asset. Preference will be given to candidates with working knowledge of University of Waterloo policies and procedures. Must possess excellent organizational, analytical, and problem solving abilities with a demonstrated commitment to process improvement and customer service. Demonstrated ability to work independently and in a team atmosphere in a busy and varied environment with changing deadlines and priorities. Proven attention to detail and accuracy while multi-tasking are essential. Excellent interpersonal and relationship building skills to effectively liaise with students, faculty, staff and the campus community. Demonstrated ability to handle confidential and sensitive information with discretion. Proficiency in the use of MS Word, Excel, Outlook and Access are required. Experience with university systems such as Quest, WCMS, Infosilem, LEARN and SharePoint is an asset.
Job id# 2775 - Administrative Coordinator, Co-op, CSL and CPD - School of Pharmacy - USG 7
University degree or equivalent post-secondary education or several years of senior administrative experience, preferably in an academic environment. Experience in curriculum planning in a professional program environment highly preferred; significant experience interacting with external partners and internal university departments. Sound working knowledge of UW policies and procedures. Must have strong interpersonal and relationship building skills and ability to interact with students, Pharmacists, Practice Site Managers, Head Office Managers, faculty and staff. Demonstrated ability to take initiative, work independently and as a team in a fast paced, challenging environment. Demonstrated understanding of the need for, and an aptitude for, attention to detail; demonstrated ability to multi-task, prioritize, and coordinate activities for numerous people. Experience in event planning and making presentations is an asset. Proficiency in the use of MS Office, SharePoint, Quest, Learn and willingness to learn RXPreceptor and InDesign software. This position is located at the Health Sciences Campus in downtown Kitchener
Job id# 2776 - Academic Assistant-Undergraduate - School of Public Health and Health Systems - USG 5
The primary role of the incumbent will be to help the School provide a positive experience for our undergraduate students, especially those in their first two years of study. The position will undertake tasks to aid students’ transition into their first year of university study within the School. As a member of the support staff in the undergraduate office, the incumbent is expected to perform the duties of the position within established policies and procedures and according to an established calendar of events, under minimal supervision, but will receive instructions from the Administrative Coordinator, Undergraduate Studies, the Associate Director, Undergraduate Studies as well as the Administrative Officer. The incumbent is expected to be part of an effective team concerned with all aspects of our undergraduate programs. Administrative experience required, preferably in an academic environment. Advanced computing skills in MS Office and database management systems. Excellent communication (oral and written) and interpersonal skills. Ability to take initiative, set priorities, handle multiple tasks, and remain organized in a fast-paced and varied environment with deadlines and changing priorities. High degree of accuracy in the performance of all tasks and attention to detail. Demonstrated problem-solving and analytical skills are required to deal with inquiries. Bachelor’s Degree preferred, equivalent combination of education or experience will be considered. Previous experience in student advising preferred. Previous experience working with confidential information and the ability to work independently as well as part of a team is required. Knowledge of the undergraduate curriculum, policies and regulations related to the University of Waterloo and the School of Public Health and Health System would be considered an asset.
Job id# 2782 - Marketing & Recruitment Specialist- Environment - Registrar’s Office/Marketing & Undergraduate Recruitment - USG 9
Bachelor’s degree required with a specialization in marketing or communications-related discipline preferred; or equivalent combination of education and experience. Education related to Environment is an asset. Experience in not-for-profit marketing, preferably at an educational institution.
Comprehensive knowledge of the University of Waterloo combined with an understanding of and background in developing and implementing marketing and communication plans and strategies specific to university-bound or current students. Solid understanding and experience with quantitative and qualitative research and the ability to assess data to make informed recommendations. Extensive experience in promotional writing for print, web, and new media and a solid understanding of English grammar. Experience with a content management system, video creation, and working with creative teams. The ability to build consensus and foster teamwork among a variety of stakeholders is essential. Excellent presentation skills.
Job id#2784 - HR Manager, Client Services - Human Resources - USG 12
In this newly created role, the HR Manager Client Services will be accountable for leading the HR Client Services team, and providing strategic customer focused, comprehensive HR advice and support to all client groups.
University degree required, or equivalent education and experience; combined with Certified Human Resource Professional (CHRL) designation. 3+ years of progressive HR experience working as a Senior Business Partner with experience of leading and managing a Business Partner team. Significant exposure to conflict and human rights, collective bargaining, arbitration, dispute resolution, policy development and demonstrated experience with ADR techniques. Excellent communication, problem solving and facilitation skills.
Job id# 2749 - Contract Coordinator – Procurement & Contract Services – USG 10
An undergraduate degree/diploma in the area(s) of Business, Legal and/or Supply Chain Operations, or similar fields of study, or equivalent education and experience. Professional Purchasing Designation is required. Must have strong knowledge of Canadian contract law. Strong understanding of applicable legislation as well as purchasing best practices, industry standards and benchmarks. A proactive, self-starter who can thrive in a fast-paced and dynamic environment. Extensive expertise and a proven track record of achievement in creating and managing contracts and agreements in a University or similarly diverse environment. Demonstrated leadership in strategic and tactical thinking, innovating, weighing risks and applying sound judgment to decision making. Must possess expert negotiation, interpersonal, organizational and communication skills; substantive experience in building collaborative relationships with diverse stakeholder groups and senior leadership would be an asset. Extensive experience with provide effective contract administration with an emphasis on resolution, compliance and ensuring performance standards are met. Must possess a sound understanding of Global competitive and contract law with the proven ability to interpret and guide stakeholders. Excellent interpersonal, leadership, organizational, problem solving, customer service and communication skills (oral and written). Results oriented mindset with a strong attention to detail and accuracy. Proactive and resourceful with a sense of urgency in providing solutions and a demonstrated ability to adapt to the complex and dynamic University framework. Proficient with Microsoft Office Suite and CRM-related applications. A commitment to continued ongoing professional development as required.
Job id# 2773 - Director, Information Technology - Applied Health Sciences - USG 14
University degree in a computing-field, or equivalent post-secondary education and related extensive experience. Must have extensive direct supervisory experience, including; mentoring and developing teams, and influencing senior-level management and key stakeholders. Demonstrated strategic planning, negotiations and partnership, communication (oral and written) and interpersonal, team-building, analytical and organizational skills are necessary. Experience within an academic environment within a role of similar breadth and scope is an asset. Occasional work outside regular business hours.
Information Technology Director is the senior IT specialist in the Faculty of Applied Health Sciences (AHS) and is accountable to the Executive Officer. The IT Director must have a broad knowledge of current and evolving information systems, and technology in areas that are relevant to an academic unit. The IT Director is responsible for strategic planning, design, development, implementation and support of the information technology and multi-media activities of the faculty. The Director is expected to participate fully in the provision of these services to faculty, staff, students and researchers. In addition, the Director is expected to collaborate on campus-wide IT projects and assume a leadership role in key projects affecting AHS.
Job id#2794 - Customer Service Assistant - Registrar’s Office - USG 5
Outstanding customer service skills are a must as is the ability to work in a fast-paced, high-volume administrative environment. The successful candidate will have an aptitude for attention to detail and accuracy and will work as part of the Customer Service team who are responsible for all front-line activities of the Registrar's Office including Admissions, Student Awards and Records. Knowledge of policies and procedures, as they relate to student records is an asset. Extensive experience in customer services is required. Exceptional interpersonal and communication skills are essential as the successful candidate will be required to effectively deal with a diverse student group in a pleasant and diplomatic manner. Inquiries will primarily be handled in person, however, there will be instances where the successful candidate will be expected to answer questions over the phone or by e-mail. The Customer Service team is responsible for responding to all requests accurately, thoroughly and confidentially. The successful candidate must have relevant experience working both individually and as part of team and must be able to manage multiple requests, deadlines and priorities. A strong knowledge of Microsoft Word, Outlook and Excel is required. Familiarity with PeopleSoft software is preferred.
Job id# 2790 - Industrial Liaison Officer - Office of Research - USG 14
A post-graduate degree in Science, Mathematics or Engineering is required or equivalent education and experience. Experience negotiating and reviewing contract provisions (especially related to intellectual property) together with detailed knowledge of government research funding agencies is essential. A proven track record of success in an outreach capacity including developing and executing outreach strategies, project management and producing a variety of material. Strong understanding of the university environment including the management of basic and applied research projects. Proactive leadership skills, outstanding communication, presentation and interpersonal skills as well as strong relationship-building and customer relations skills. Research, analytical and time management skills are essential. Demonstrated ability to interact effectively and positively with a wide range of individuals (faculty, researchers, executives, government officials, etc). Demonstrated ability to take initiative and to work independently and as a team member in a fast-paced and challenging environment. Project management experience in industry, educational institutions or government would be a strong asset. Knowledge of university research-related polices is required, particularly those pertaining to Intellectual Property. Experience in a research administration environment is an asset. Occasional travel and work outside regular business hours is required.
Job id# 2796 - Assistant University Secretary - Secretariat & Office of General Counsel - USG 9-12
University degree, or equivalent combination of education, training and experience. Minimum 5 years directly related experience in corporate governance, preferably in a university or other public sector setting. Extensive administrative experience, including strategic planning, budget planning and management, file system design and management, and other senior administrative functions. Superior ability to act as the chief administrator for the Board of Governors, Senate, and many of their committees and councils, with responsibility for all related logistics, document management and process. Thrives in a professional environment engaging with senior and executive level management both inside and outside the university, with a clear focus on relationship management central to the university’s success. Exceptionally well qualified to provide executive support at the most senior levels of the university. Familiar, or able to quickly become familiar, with relevant statute law, bylaws and policies and procedures. Advanced MS Office skills and previous experience using financial applications required. Must be an exceptional communicator, both orally and in writing, with superior organizational skills and attention to detail. At ease handling sensitive matters with tact and diplomacy. Self-directed, and comfortable exercising discretion and independent judgment in a fast-paced environment.
Job id# 2795 - Senior Communications Officer, Principal Gifts - Advancement-Principal Gifts - USG 10
Bachelor’s degree in a communications based discipline (Journalism or English) required or equivalent combination of education and experience. Master’s degree preferred. 5+ years of progressive experience writing successful fundraising proposals, business planning and writing, and cases for support for donors at the $1M+ level. Experience writing letters, leadership briefs, communication plans and strategies for major donors. Proven track record writing effective grant applications and creating compelling and persuasive communication pieces for the cultivation of individual, corporate, and foundation donors. Experience leading, planning and managing projects and stakeholders capturing compelling content for proposals and business plans. Ability to prioritize, multitask and meet overlapping deadlines. Proven ability to develop and maintain relationships with a wide range of individuals, both internal and external to the University. Excellent interpersonal, business planning, analytical, organizational and research skills. Knowledge of university fundraising and stewardship practices an asset. Sound judgment, tact, diplomacy and demonstrated problem solving skills are required as is a keen understanding of and commitment to the mission of higher education.
How To Apply:
The job openings shown on this site are posted until the position has been filled. Please note that the Effective Date displayed with the full job description is not related to the posting timeframe.
We invite applications/resumes for external career opportunities from all interested applicants. Citizens and Permanent Residents of Canada will be given priority.
Those interested in applying for an available position listed below, are invited to contact Human Resources by the following method:
- Emailing your resume to: firstname.lastname@example.org
Important note: To ensure that your application is successfully submitted, please put your cover letter, resume, and any other information into ONE document and have an unique file name such as yourname.doc. We will accept .doc, .docx, or .pdf files only. Always include the job opening number, job title and department in the subject line of e-mail submissions.
Due to the number of applications received, only applicants who are selected for an interview will be contacted.
Please note that if your e-mail does not include the job opening number, job title and department in the subject line, your application will not be considered.