The following provides and overview of the important administrative processes and training that you should attend to when you first start your program.
Arranging your fees
[Students should refer to the University Finance office’s Graduate Schedule of Fees each term to view the University’s current rates including incidental fees.]
The University of Waterloo bills students on a per-term basis.
Once your Offer of Admission has been accepted and you have been matriculated, your fees will appear in Quest in the 'Finances' section of your student account. At that time, and for each academic term you are enrolled, you will need to attain the registered status "Fees Arranged."
Visit the Student Financial Services web site for more information on how to become fees arranged.
During the first four weeks of term, students must drop or add graduate courses using Quest, the University of Waterloo's on-line student information system. For courses with enrolment restrictions, students must obtain permission codes from the course instructor.
After the first four weeks of term, students may not drop or add a course except by petition using a Graduate Studies Course Drop and Add form, and only under exceptional circumstances with the signature of the instructor, Supervisor(s), Graduate Officer and the Associate Dean (Graduate Studies). Courses status may not be changed in any way after the examination period begins.
There is no limit on how many classes you can take per term.
If you wish to take a class in another department, you should seek approval from the instructor of that course before enrolling. Instructor names will be listed in the University online schedule of classes (search by term and department). Instructor email addresses are listed in the University WatIAM white pages directory.
See the Administrative Assistant, Gail Bender, who will provide you with a Key Permit and arrange to have your keys delivered.
Alternately, you can submit the completed permit to the Key Control office, located in the General Services Complex, on main campus; you will be required to show your WatCard photo ID to receive your key(s).
Laboratory fob access
To obtain a fob that will give you access to the laboratories at the School of Pharmacy, you must:
- Complete all mandatory online safety courses.
- Obtain a FOB access form from Gail Bender, and attach your safety training record.
- Have your FOB access form signed by your Supervisor, the Graduate Officer, and the Administrative Officer.
- Once the form is fully approved, see the School of Pharmacy IT Manager, Steve Bradley to obtain your FOB key.
Health and Safety Training
As a graduate student in the School of Pharmacy, you must complete the following mandatory online Health and Safety courses:
- Employee Safety Orientation
- Workplace Violence Awareness
- Workplace Hazardous Materials Information System (WHMIS) for Employees
- Laboratory Safety
You must also read University Policy 34.
If you are working in a laboratory, you must also complete laboratory-specific training with the Manager of Scientific and Technical Resources for the School of Pharmacy (PHR 4029.)
Your UW user ID and UW email address ([userID]@uwaterloo.ca) will be automatically assigned to you by Information Systems and Technology (IST) when you have been matriculated. You will need to give this email address to the Graduate Administrator, so you can be added to the School of Pharmacy graduate student email-list.
You can access your UW email through myWaterloo.
Graduate Academic Integrity Module
Teaching Assistant (TA) Training
All new graduate students are required to complete TA training, which is completed online via LEARN. To access the course, you will need your WatIAM ID and password. If you do not have access to the TA training module in LEARN, please contact the Administrative Coordinator for Graduate Studies and Research, who will set you up in the course.
Additional training session may be provided during, to introduce new TAs to the undergraduate curriculum and cover key issues of importance to TAs including marking and proctoring. Training sessions are based on the principles outlined in the University’s Centre for Teaching Excellence Manual for Teaching Assistants.
Graduate Students in the School of Pharmacy are employed as exam proctors, and in most cases, as Teaching Assistants.
To be paid for this work, students need to submit the following forms to Human Resources in the General Services Complex on main campus:
International students should also complete an application for a Social Insurance Number (SIN) number with the Graduate Administrator. The Service Canada Centre in Kitchener processes these applications, and is located at Market Square, 25 Frederick St, Kitchener.
For payroll assistance, please contact Gail Bender, Administrative Assistant.
Pharmacy undergraduate and graduate students participate in a UW Parking Services lottery each term to secure a parking permit in the School of Pharmacy main parking lot. Each term the Parking Services office will circulate a Parking Lottery form for students to complete.
Permits give students access to the Pharmacy parking lot and lot UWP on main campus (off University avenue). Students may register one or more family owned vehicles and transfer the permit amongst those vehicles.
If Pharmacy students wish to park in other lots on main campus, they must either pay using the pay & display machines, or purchase an additional permit from UW Parking Services, which gives students access to all unreserved parking lots on main campus.
Xerox print/scan/copy account
Graduate students can print, scan and photocopy documents using the Xerox copier in the 3rd floor mailroom. To use the machine, you will need a 5-digit access code setup for your use - ask your supervisor to email the School IT Manager Steve Bradley to setup your Xerox access.