Information on this page provides an overview of important administrative processes, mandatory training, and other useful information that is pertinent to new Pharmacy graduate students that should be attended to as early as possible.
Your University of Waterloo user ID and email address ([userID]@uwaterloo.ca) is automatically assigned to you by Information Systems and Technology (IST) once you have been matriculated (i.e. all admission conditions have been fulfilled).
For information and access, go to: https://uwaterloo.ca/email
All original communications from the University of Waterloo and the School of Pharmacy will be sent to your uWaterloo email account only. If you wish to forward your uWaterloo email to your personal email, please update your email configuration in WatIAM.
You can also check your uwaterloo email account using the outlook web app.
To obtain a key to your assigned office, you will need to sign a prepared key permit. Once the permit is authorized and processed, your keys will be delivered to the School and issued to you.
To obtain a fob that will give you after hours access to the School of Pharmacy building, and access to the laboratories (if required), you must:
- Complete the Pharmacy fob access authorization form.
- Complete all mandatory training. These modules are offered online and must be completed within your first week of study.
- Attach your training record to the fob access form.
- Have your fob access form signed by your supervisor and submit to the Administrative Coordinator Graduate Studies and Research who will obtain authorization and supply you with your fob key.
All graduate students must complete the following mandatory training:
- SO1081 Workplace violence awareness
- SO1001 Employee safety orientation
- SO2017 WHIMIS 2015
Pharmacy students who conduct reserach in any basic sciences laboratory must also complete the following Hazard Specific Training:
- SO1010 General Laboratory Safety
- SO1030 Cryogenic & Compressed Gas
- SO1069 Laboratory BioSafety Training
- SO2035 Hazardous Waste Segregation
Any student who will be working in the building must also complete Returning to Campus Safely During COVID-19 (SO2036)
Graduate Academic Integrity Module (AIM)
The Graduate AIM is an online course that all graduate students are required to take through Waterloo LEARN. The Graduate AIM is not visible in LEARN until the first day of classes each term and must be completed within the first eight weeks of their graduate program.
Teaching Assistant (TA) training
All new MSc and PhD students in Pharmacy are required to complete TA training online and attend an in-person Pharmacy TA training workshop in either their first or second term, before they begin a TA assignment.
The CMAHRO TA training on Harassment and Discrimination is delivered online via LEARN. To access the course, you will need your username and password. If you do not have access to the TA training module in LEARN, please contact the Administrative Coordinator for Graduate Studies and Research, who will set you up in the course.
The Pharmacy TA training workshop is delivered in person at the beginning of the fall and winter terms and covers key issues of importance to TAs including marking and proctoring. The workshop is based on the principles outlined in the University’s Centre for Teaching Excellence (CTE) Manual for Teaching Assistants. The Administrative Coordinator for Graduate Studies will email students to inform them of upcoming training sessions.
New students are responsible for entering their direct deposit information in Quest. Doing so will ensure you receive any refunds faster. For details, see the Refunds information on the Student Financial Services website.
Once hired (as a TA, RA, or proctor) you will also need to add your direct deposit information in Workday. For additional information about Workday, see information specific to graduate students on the Human Resources website.
Returning students who have submitted their information previously are responsible for ensuring their tax credit, direct deposit, and mailing address information is kept up to date (in Workday and in Quest).
International students will need to obtain a Social Insurance Number (SIN). The Service Canada Centre in Kitchener processes SIN applications and is located at Market Square, 25 Frederick St, Kitchener.
Apply for your WatCard (student ID card) in the Student Life Centre on campus – you’ll need your WatCard to access many facilities and services on an off campus. Your WatCard is your uWaterloo library card and also serves as your Grand River Transit (GRT) student bus pass, allowing full-time students to travel with GRT for free throughout Kitchener, Waterloo and Cambridge, during school terms.
Pharmacy parking permits are available to be purchased on a first come first served basis through UW Parking Services (see website for hours of service), located on main campus in the COM building (click link for directions).
WHAT YOU NEED:
Never had a permit - Please bring the following:
1) Parking Application – contact the administrative coordinator for graduate studies for a copy of the form
2) Vehicle Ownership (green): original or photocopy of your/family owned vehicles that will be on campus
3) Drivers License & Student Id
Had a permit in the past - Please bring the following:
1) Drivers License or Student Id
2) New Vehicle: Vehicle ownership
Xerox print/scan/copy account
Graduate students may print, scan and photocopy documents for research purposes using the Xerox copier located in the 3rd floor mailroom. To use this machine, you will need a 5-digit access code setup for your use. Ask your supervisor to email the School IT Manager Steve Bradley to setup your Xerox access.
Research printing and copying by graduate students to the 3rd floor printer is tracked; each research group has a unique code for the printer/photocopier to be used for research-related printing. Steve will send instructions for entering the Xerox code in your printer driver so you won’t have to type it in each time you print.
Graduate students are required to pay for their own personal printing using uPrint; there is a printer/photocopier in the Pharmacy Library with uPrint enabled. Instructions, cost and locations are available on the uPrint website.
Microsoft Office 365
Microsoft Office 365 is available for faculty, staff and graduate students.
An Office 365 account provides the following to faculty, staff and graduate students of the University of Waterloo:
- 5TB of OneDrive cloud-based storage
- Access to Office 365 online suite of tools
- Download Office 2016 on up to 5 personal computers/devices
Activate your Office 365 account by following the instructions on IST’s Getting Started with Office 365 web page: https://uwaterloo.ca/office-365/#accessaccountstaff.
Athletics and Recreation
Pharmacy graduate students have access to the Velocity/Communitech fitness space at the Lang Tannery building, 151 Charles Street, Kitchener (across the road from the Pharmacy building), Monday-Friday between the hours of 8:30AM-5:30PM.
- a half basketball court
- small weight room equipped with treadmills, an elliptical, and some weight training equipment
- day use lockers
Developed with UW Police Services and the Safety Office, WatSAFE provides quick and convenient access to campus safety and emergency resources.
The app, available on the AppStore, Google Play, and on BlackBerry App World, allows you to stay informed about major campus emergency events, and includes convenient access to campus safety and emergency resources.
For more information, see the WatSAFE website.