Univeristy relations and communications
Records relating to the university's or one of its constituent units relationships with its external constituents and stakeholders and to internal and external communications
| Title |
Development database |
| Location |
ODAA |
| Legal authority |
University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act, s. 41 (2) & (3) and s. 42 (2) and (3); UW Policy 7: Approaches for Donations and Gifts-in-Kind; Donations and Gifts Policy |
| Information may include |
Name, address, telephone number, email address, date of birth, national origin, gender, marital status, educational history, employment history, family names, activities and interests, donation history, correspondence |
| Uses |
To maintain information regarding current and potential individual and corporate donors for use in fundraising and promoting the university |
| Users |
Staff in relevant units |
| Individuals in bank |
Faculty, staff, students, graduates, retirees, students' parents, external donors including businesses and organizations |
| Retention |
To be determined |
| Disposition |
To be determined |
| Title |
Donors and prospective donors case files |
| Location |
ODAA, faculties, library |
| Legal authority |
University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act, s. 41 (2) & (3) and s. 42 (2) & (3); UW Policy 7: Approaches for Donations and Gifts-in-Kind; Donations and Gifts Policy |
| Information may include |
Name, address, telephone number, email address, date of birth, national origin, gender, marital status, educational history, employment history, family names, activities and interests, media clippings, donation history, correspondence |
| Uses |
To maintain information regarding current and potential individual and corporate donors for use in fundraising and promoting the university |
| Users |
Staff in relevant units |
| Individuals in bank |
Faculty, staff, students, graduates, retirees, students' parents, external donors including businesses and organizations |
| Retention |
To be determined |
| Disposition |
To be determined |
| Title |
ESQ inclusion program case files |
| Location |
ESQ camp office |
| Legal authority |
University of Waterloo Act, 1972 |
| Information may include |
Child's name, date of birth, gender, school grade, health card number, health information (e.g. allergies, medications, etc.) name of parents/guardians, address, telephone number, email address, emergency contact information, nature of the child's special needs, third party opinions about the child |
| Uses |
To equip camp staff to assist children participating in the ESQ inclusion program |
| Users |
Camp staff |
| Individuals in bank |
Children participating in the program and their parents |
| Retention |
To be determined |
| Disposition |
To be determined |
| Title |
Images |
| Location |
Graphics, university units |
| Legal authority |
University of Waterloo Act, 1972 |
| Information may include |
Photographic images of people and events at or associated with the university |
| Uses |
Publication, promotion, and historical research |
| Users |
Faculty, staff, public |
| Individuals in bank |
Faculty, staff, students, public |
| Retention |
To be determined |
| Disposition |
To be determined |
| Title |
Outreach event registration information |
| Location |
Units running outreach events and activities, including children's camps |
| Legal authority |
University of Waterloo Act, 1972 |
| Information may include |
Child's name, date of birth, gender, school grade, health card number, health information (e.g. allergies, medications, etc.) name of parents/guardians, address, telephone number, email address, emergency contact information, third party opinions about the child |
| Uses |
To administer children's camps |
| Users |
Camp staff |
| Individuals in bank |
Children participating in camps and their parents |
| Retention |
To be determined |
| Disposition |
To be determined |
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