Records relating to the university's or one of its constituent units relationships with its external constituents and stakeholders and to internal and external communications
| Title | Development database |
|---|---|
| Location | ODAA |
| Legal authority | University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act, s. 41 (2) & (3) and s. 42 (2) and (3); UW Policy 7: Approaches for Donations and Gifts-in-Kind; Donations and Gifts Policy |
| Information may include | Name, address, telephone number, email address, date of birth, national origin, gender, marital status, educational history, employment history, family names, activities and interests, donation history, correspondence |
| Uses | To maintain information regarding current and potential individual and corporate donors for use in fundraising and promoting the university |
| Users | Staff in relevant units |
| Individuals in bank | Faculty, staff, students, graduates, retirees, students' parents, external donors including businesses and organizations |
| Retention | To be determined |
| Disposition | To be determined |
| Title | Donors and prospective donors case files |
|---|---|
| Location | ODAA, faculties, library |
| Legal authority | University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act, s. 41 (2) & (3) and s. 42 (2) & (3); UW Policy 7: Approaches for Donations and Gifts-in-Kind; Donations and Gifts Policy |
| Information may include | Name, address, telephone number, email address, date of birth, national origin, gender, marital status, educational history, employment history, family names, activities and interests, media clippings, donation history, correspondence |
| Uses | To maintain information regarding current and potential individual and corporate donors for use in fundraising and promoting the university |
| Users | Staff in relevant units |
| Individuals in bank | Faculty, staff, students, graduates, retirees, students' parents, external donors including businesses and organizations |
| Retention | To be determined |
| Disposition | To be determined |
| Title | ESQ inclusion program case files |
|---|---|
| Location | ESQ camp office |
| Legal authority | University of Waterloo Act, 1972 |
| Information may include | Child's name, date of birth, gender, school grade, health card number, health information (e.g. allergies, medications, etc.) name of parents/guardians, address, telephone number, email address, emergency contact information, nature of the child's special needs, third party opinions about the child |
| Uses | To equip camp staff to assist children participating in the ESQ inclusion program |
| Users | Camp staff |
| Individuals in bank | Children participating in the program and their parents |
| Retention | To be determined |
| Disposition | To be determined |
| Title | Images |
|---|---|
| Location | Graphics, university units |
| Legal authority | University of Waterloo Act, 1972 |
| Information may include | Photographic images of people and events at or associated with the university |
| Uses | Publication, promotion, and historical research |
| Users | Faculty, staff, public |
| Individuals in bank | Faculty, staff, students, public |
| Retention | To be determined |
| Disposition | To be determined |
| Title | Outreach event registration information |
|---|---|
| Location | Units running outreach events and activities, including children's camps |
| Legal authority | University of Waterloo Act, 1972 |
| Information may include | Child's name, date of birth, gender, school grade, health card number, health information (e.g. allergies, medications, etc.) name of parents/guardians, address, telephone number, email address, emergency contact information, third party opinions about the child |
| Uses | To administer children's camps |
| Users | Camp staff |
| Individuals in bank | Children participating in camps and their parents |
| Retention | To be determined |
| Disposition | To be determined |
