Records relating to the university's or one of its constituent units relationships with its external constituents and stakeholders and to internal and external communications

Title Development database
Location ODAA
Legal authority University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act, s. 41 (2) & (3) and s. 42 (2) and (3); UW Policy 7: Approaches for Donations and Gifts-in-Kind; Donations and Gifts Policy
Information may include Name, address, telephone number, email address, date of birth, national origin, gender, marital status, educational history, employment history, family names, activities and interests, donation history, correspondence
Uses To maintain information regarding current and potential individual and corporate donors for use in fundraising and promoting the university
Users Staff in relevant units
Individuals in bank Faculty, staff, students, graduates, retirees, students' parents, external donors including businesses and organizations
Retention To be determined
Disposition To be determined
Title ​Donors and prospective donors case files
Location ODAA, faculties, library
Legal authority University of Waterloo Act, 1972; Freedom of Information and Protection of Privacy Act, s. 41 (2) & (3) and s. 42 (2) & (3); UW Policy 7: Approaches for Donations and Gifts-in-Kind; Donations and Gifts Policy
Information may include Name, address, telephone number, email address, date of birth, national origin, gender, marital status, educational history, employment history, family names, activities and interests, media clippings, donation history, correspondence
Uses To maintain information regarding current and potential individual and corporate donors for use in fundraising and promoting the university
Users Staff in relevant units
Individuals in bank Faculty, staff, students, graduates, retirees, students' parents, external donors including businesses and organizations
Retention To be determined
Disposition To be determined
Title ​ESQ inclusion program case files
Location ESQ camp office
Legal authority University of Waterloo Act, 1972
Information may include Child's name, date of birth, gender, school grade, health card number, health information (e.g. allergies, medications, etc.) name of parents/guardians, address, telephone number, email address, emergency contact information, nature of the child's special needs, third party opinions about the child
Uses To equip camp staff to assist children participating in the ESQ inclusion program
Users Camp staff
Individuals in bank Children participating in the program and their parents
Retention To be determined
Disposition To be determined
Title ​Images
Location Graphics, university units
Legal authority University of Waterloo Act, 1972
Information may include Photographic images of people and events at or associated with the university                                                                 
Uses Publication, promotion, and historical research
Users Faculty, staff, public
Individuals in bank Faculty, staff, students, public
Retention To be determined
Disposition To be determined
Title ​Outreach event registration information
Location Units running outreach events and activities, including children's camps
Legal authority University of Waterloo Act, 1972
Information may include Child's name, date of birth, gender, school grade, health card number, health information (e.g. allergies, medications, etc.) name of parents/guardians, address, telephone number, email address, emergency contact information, third party opinions about the child
Uses To administer children's camps
Users Camp staff
Individuals in bank Children participating in camps and their parents
Retention To be determined
Disposition To be determined

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