The mission of the Secretariat is to provide professional support and guidance to UW governing bodies (the Board of Governors and Senate), their committees/councils, and to senior University officers on all governance, policy and operational issues which might affect the institution.
The following is a brief list of policies that directly affect current undergraduate students. Please visit the Secretariat web site for a complete list of all university policies and procedures that apply to all members of the university community.
The University of Waterloo Student Academic Discipline Policy is followed when a student is charged with an offence. Note that this policy covers all aspects of student life: it applies to student's behaviour during off-campus trips, in using University computers and co-op work terms, as well as with respect to exams, assignments and lab reports. Note also that the severity of penalty assessed for student misconduct increases dramatically for a second offence.
Official regulations for the writing exams are found in the Undergraduate Calendar.
The fundamental criterion for initiating a grievance is that a student believes that a decision of a University authority or the action of a University member affecting some aspect of her/his University life has not been reasonable, just or fair. For details, see the Student Grievance Policy.
Petitions, guided by the Petitions Policy, are requests from students seeking exceptions to or relief from normal Faculty or University rules and regulations because of special circumstances which must be documented, such as illness or bereavement. Please complete the Petition for Exception to Academic Regulations form and hand it in with an explanation letter, along with other supporting documents, to your academic advisor.
A Standing and Promotions Committee will review the petition and make a decision. This decision will be forwarded in writing to the student. Note that the student must provide documentation to support their request. If the student is requesting exceptions or relief due to medical issues they must provide the University of Waterloo Verification of Illness form.