Records of students’ anonymous feedback on the quality of their experiences in courses.

Responsible Unit | Information Steward | Information Confidentiality Classification | Retention | Disposition | Retention Rationale | Version Information

Content & Scope

Course evaluations may be conducted for both undergraduate and graduate courses. Data from individual students is used to produce a summary report for each course. Course evaluation results inform the evaluation of a faculty member's teaching for performance reviews and tenure and promotion processes.

Responsible Unit

  • Faculties.
  • Academic departments and schools.

Information Steward

Dean of the relevant faculty.

Information Confidentiality Classification

  • Public: summaries and reports intended for public release.
  • Confidential: all other records.


Summary reports: 10 years.


  • Common practice is to return the original response sheets to the faculty member or course instructor after the end of the course. These are retained at the discretion of the faculty member or course instructor.
  • Anonymized course evaluation data may be retained by the University until superseded or obsolete.


Secure Destruction.


Responsible Units should document the disposal/destruction of official records using the University records destruction form or equivalent documentation, to verify that we are following our records retention rules.

Retention Rationale

The retention period is based on operational use.

Approval Date

26 July 2010