Information for

Current Tenders

These are the current projects at Renison University College that are accepting proposals.

Professional Commercial Flooring Consultant/Installer, Request for Proposal (PDF)

Full tender document can be accessed here: Professional Commercial Flooring Consultant/Installer, Request for Proposal (PDF)

Section A:


Renison University College is a post-secondary academic institution affiliated with the University of Waterloo.

At approximately 150,000 square feet, construction is varied and dates to 1964.  Activity is also varied and ranges from a 225 bed residence, to academic programs which include a large non-credit program.  Renison Facilities is a fast-paced environment which requires innovative and flexible flooring and construction solutions.

Renison University College—Professional Commercial Flooring Consultant and Installer

Renison University College will engage an experienced commercial flooring consultant and installer for a period of three years with an option to renew for an additional two years on a variety of projects centred primarily on renovations and planned improvements. 

Consultant/Installers will be engaged up to a maximum per project fee of $10,000 to a maximum annual of  $100,000.  The College reserves the right to engage an alternate consultant/installer during the contracted time period if the College judges that an alternate is in its best interest.

The Consultant/Installer will perform and provide all services necessary for the design and development of comprehensive, complete and final plans for certain Renison University College directed projects.  Such projects, when complete, shall be fit for their intended use, meet or exceed all applicable building codes, regulations, by-laws and laws (both as to terms and substance) and in general constitute first-class projects incorporating the highest standards of design and installation.

The Consultant/Installer will represent to Renison University College that it maintains the necessary professional expertise, skills and abilities to perform the requested services.


Renison University College is seeking proposals from a firm capable of providing integrated flooring services for projects at its facility.  The projects will vary according to need and encompass facility retrofits and plant improvements.

The Consultant/Installer will:

  • Conduct pre-design investigations
  • Conduct on-site reviews
  • Prepare design drawings and prepare early project cost estimates
  • Recommend value added initiatives
  • Provide suitable materials with a full manufacturer’s warranty
  • Provide experienced tradesmen
  • Conduct quality of workmanship reviews

It is expected that the selected Consultant/Installer will contract directly with Renison University College to provide specific design/project management/installation services in their field.

Consultant/Installer’s response to this RFP:

The Consultant/Installer’s response must include the following documents, complete in all respects:

a)  Cover Letter that the proposal is predicated upon the acceptance of all terms and conditions stated in the RFP

b)  Pricing form

c)  Reference form

d) Form of Offer

Proposals must be addressed to:

Jim Robson, Director of Facilities

Renison University College,

240 Westmount Rd. N.,

Waterloo, Ont.,

N2L 3G4

RFP Issued:

March 27, 2018

Site Meeting:


Questions Arising Due:

April 3, 2018

Closing Date:

April 6, 2018