7 steps for submitting an application
1. Prepare your application by reading the following:
- Conestoga College
- Grand River, St. Mary's, or Cambridge Memorial Hospital
- Western University
- Wilfrid Laurier University
3. Sign-in to complete the online application form
- Access to the sign-in page from off-campus is only available through the Virtual Private Network (VPN).
- VPN is also available for non-uWaterloo applicants.
- Sign-in to complete the online application form.
4. Create your recruitment, information-consent, and feedback materials
- Review and use our samples and other supporting materials
5. Complete the necessary appendices
- Are you using equipment to collect physiological data? A standard operating procedure (SOP) may be needed.
- Have you created your own equipment, or device, or modified a commercially produced device? A safety risk assessment review form will need to be completed and submitted to the Safety Office. This is a fillable PDF form.
- Are you performing a controlled act? A delegation form for a medical directive and a SOP will be needed.
- Is the study a clinical trial or involves the administration or use of a drug, medical device, or natural health product? Appendix A will need to be completed.
- Is the study industry funded or requires declaration of a conflict of interest? Appendix B will need to be completed.
- Are you creating a bio-bank or bio-repository? A SOP will be needed.
- Are you involving one or both of the Waterloo school boards?
- Is the research greater than minimal risk and there has been no scholarly review? A certificate of scientific merit review (PDF) may be needed.
6. Ensure your application is complete
7. Submit your application for review
- Print and sign the application form.
- Forward one copy along with all supporting materials and appendices to the Office of Research Ethics.
- The ethics review process will begin when the application has been submitted on-line and the paper copy is received.
- A determination will be made, upon receipt of the application, if the research can be reviewed by delegated review or must be reviewed by one of the two Research Ethics Committees.
- All research with humans must undergo prior ethics review and clearance before any recruitment of study participants begins. This requirement applies to:
- Research being conducted on- or off-campus,
- Grant-funded or unfunded research, and
- Invasive or non-invasive procedures.