• On-campus Science Computing offices are *open* with limited core hours of 9 a.m. to 4 p.m.
    • Please contact a Science Computing representative for an appointment.
      • Due to reduced staffing, walk-ins may be disappointed.
      • Virtual support is still available at the above contacts or via Teams.
  • In-person access to the student computing labs (Nexus labs) is not currently available.

Departmental network Xerox workstations with accounting

**Departmental printers are available only to staff and research groups in the appropriate department.**

How to install a printer by IP address | How to add a departmental printer to Mac

How to install a printer by IP address on the network 

For this task, you will need:

  • The IP address of the printer (does NOT always agree with the sticker on the printer)
  • The most recent drivers for the printer often downloaded from the manufacturer site (this is usually directly from Xerox and can be found by searching the printer model name e.g. Versalink 7030)
  • Admin access to the computer
  • A userid (code) on the printer (a departmental admin will assign this)

Installation Instructions: 

  • Download the drivers:
    • For a printer with accounting enabled the desired driver is "PCL6 Driver - Xerox User Interface - Microsoft Certified." 
    • Usually, this is either a .zip file or an executable. In either case, you want to double-click on the file to get the drivers unpacked. Take note of the location that the drivers unpack to.
    • Sometimes, the executable will launch the Windows installer itself. If that happens, close the Windows installer window.
  • Next, open "Devices and Printers" and select “Add a printer” from the top menu.
  • Click “Add a local printer.”
  • Select the radio button “Create a new port,” and from the dropdown select “Standard TCP/IP Port”; then click "Next."
  • Enter the IP address of the printer. Leave the default port name. Uncheck “Query the printer and automatically select the driver to use”; then click "Next."
  • On the “Additional port information required” dialogue. Select the “Custom” radio button; leave the default settings, then click "Next."
  • On the next screen, click “Have disk…” and browse to the location your drivers unpacked to, highlight the appropriate “inf” file, and click “Open.”
  • Click “OK” to install the drivers from the location you chose.
  • Choose your printer from the list of printers shown, then click "Next."
  • Click "Next" for the printer name, and the printer will install.
  • Click "Finish", without printing a test page.
  • Open "Printers & scanners."
  • Click the printer name.
  • Select "Manage."
  • Select "Printer Properties" on the left.

Advanced tab:

  • Print directly to the printer.
  • If you did not get the "Have disk..." option above and you do not see the "Configuration tab," click "New Driver..." and follow the wizard through the remaining steps above starting at "Have disk...", then click "Apply" and "OK." You will have to re-open "Printer Properties" to go to the next step.

Configuration tab:

  • Accounting: “Always prompt”
  • Uncheck “Mask userid”
  • Optionally check “Remember last entered code”
  • Xerox Standard Accounting or Auditron
  • Default User ID: user accounting code
  • Default Account Type: Default Group Account
  • Leave Default Account ID blank

General tab:

  • Set Preferences (This only has to be set if the user wants to have to enter a code to release their print job. If they want the job to just print out without them having to enter the code at the printer, skip this step.)
    • Job type: Secure Print
    • Enter the passcode twice to save.
      • This passcode will have to be entered at the printer every time you print in order to release the job
      • Press “Release all.”

How to add a departmental network printer to Mac and print to it 

Download the Mac OS driver for the Xerox printer model and install it by IP Address with the default settings.

Word Instructions:

  • Go to File > Print
    • Copies and Pages > Printer Features
      • Feature sets > Accounting
        • Accounting System > Xerox Standard Accounting
        • Enter userid (number); leave the account ID blank
        • Hit "Print"

Adobe Reader Instructions:

  • Go to File > Print
    • Printer
      • Change “Layout” to “Printer features”
      • Feature sets: Accounting
      • Enter userid (number)
    • Hit "Print"

(thanks to Hamza Butt for transcribing this page!)