• On-campus Science Computing services are *BY APPOINTMENT ONLY*.
    • Please contact a Science Computing representative for an appointment.
      • Due to reduced staffing, walk-ins may be disappointed.
      • Virtual support is still available at the above contacts or via Teams.
  • In-person access to the student computing labs (Nexus labs) is not currently available.

Schedule a meeting

How to schedule a meeting using Webex

Desktop application | In browser application

Schedule a meeting using the desktop application

  • Open the "Cisco Webex Meetings" desktop app. Depending on how the program was installed, it may run automatically upon starting the computer. Otherwise, click the Cisco Webex Meetings icon located on the desktop.
  • Click "Start a meeting" if you want to begin a meeting immediately. Otherwise, click "Schedule" to schedule one for later.
  • A browser tab will open to the Webex dashboard. On the left there is a menu:
    • If a copy of the meeting invitation is desired, click Preferences then at the top of the page click Scheduling. Ensure the checkbox beside Email invitation is checked.
    • To schedule a meeting, click Meetings on the left menu.
      • fill out the form with all the information necessary for the meeting such as the title, meeting password and list of attendee's email adresses.
      • Click the dropdown arrow beside Date and Time to open a calendar pop-up. The duration, time and date of the meeting can be chosen here.
      • Enter the email addresses of attendees in the field beside "Attendees" in order to send an automatic invitation to those listed.
  • Click the "Start" button at the bottom of the page to make the meeting information final.

Schedule a meeting using an internet browser

  • Visit the Webex website and sign in using your userid@uwaterloo.ca email.
  • The URL underneath your personal room "https://uwaterloo.webex.com/meet/youruserid" is what you share to invite people to your Webex meeting.
  • Click "Start a meeting" if you want to begin a meeting immediately. Otherwise, click "Schedule a meeting" to schedule one for later.
  • After clicking "Schedule a meeting", fill out the form with all the information necessary for the meeting such as the title, meeting password and list of attendee's email adresses. 
    • Click the dropdown arrow beside Date and Time to open a calendar pop-up. The duration, time and date of the meeting can be chosen here.
    • Enter the email addresses of attendees in the field beside "Attendees" in order to send an automatic invitation to those listed.
  • Click the "Start" button at the bottom of the page to make the meeting information final.

Issues or Concerns?